Top 18 Senior administrative coordinator Jobs in Worcester, Ma

Senior Administrative Coordinator
Worcester Polytechnic Institute —Worcester, MA
- $71,800 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Family Support Coordinator
Thrive Support & Advocacy —Worcester, MA
- $21 - $22 an hour
- Full-time
- Bilingual
- Office
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
Secretary Medical Admin Sr. (Geriatrics Medicine) 20 hours, days
UMass Memorial Health —Worcester, MA
- $20.94 - $29.27 an hour
- 8 hour shift
- Hybrid work
- Inventory management
- Word processing
- High school diploma or GED
Secretary, Medical Admin Sr. SHARE (Cardiovascular Medicine) - 40 hours, days
UMass Memorial Health —Worcester, MA
- $20.94 - $29.27 an hour
- 8 hour shift
- Word processing
- Mid-level
- High school diploma or GED
12d
Secretary Medical Admin, Sr. (Otolaryngology) - 40 hours, days
UMass Memorial Health —Worcester, MA
- $19.74 - $29.27 an hour
- 8 hour shift
- Hybrid work
- Inventory management
- Word processing
- High school diploma or GED
Sr. Medical Admin Secretary, Regional Float Pool, 32 Hours, Days
UMass Memorial Health —Worcester, MA
- $16.60 - $31.37 an hour
- 8 hour shift
- Float pool
- Inventory management
- HIPAA
Project Coordinator or Project Coordinator II
University of Massachusetts Medical School —Worcester, MA
- $45,000 - $66,000 a year
- Full-time
- Mid-level
- University
- Bachelor's degree
4d
Senior Clinical Research Coordinator - Milford
Dana-Farber Cancer Institute —Milford, MA
- $73,600 - $83,000 a year
- Full-time
- 3 years
- Bachelor's degree
- Travel
12d
Residency Programs Manager
Tufts University —Grafton, MA
- $81,200 - $120,900 a year
- Weekends as needed
- 5 years
- Master's degree
- Databases
Business Administrator
Jabil Circuit —Clinton, MA
- $17.93 - $32.26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Paid parental leave
- Employee stock purchase plan
Senior Residential Director
AMEGO INC —Northborough, MA
- $80,000 - $92,000 a year
- Full-time
- Experience working with individuals with developmental disabilities
- CPR Certification
- Residential
Quick Apply
Receptionist Part Time, Friday, Saturday & Sunday
The Gables of Fitchburg —Fitchburg, MA
- Extended hours
- Microsoft Outlook
- Ability to walk for extended periods
- Computer literacy
Quick Apply
Property Management Office Assistant- (Temp) 20 hours
RCAP Solutions —Webster, MA
- $21 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
Research Nurse Coordinator - Open Rank
University of Massachusetts Medical School —Worcester, MA
- $34 - $53 an hour
- Per diem
- Nursing
- Patient monitoring
- RN License
Commercial Relationship Manager
Fidelity Co-Operative Bank —Leominster, MA
- Hybrid work
- Office
- Residential
- Finance
IT Support Technician
Framingham Public Schools —Framingham, MA
- $27.32 - $29.04 an hour
- Full-time
- School experience
- Classroom
- Google Workspace
Per Diem - Registered Nurse - Nights
Boca Recovery Center —Worcester, MA
- 12 hour shift
- CPR Certification
- Nursing
- Addiction Medicine
Quick Apply

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Senior Administrative Coordinator

Worcester Polytechnic Institute -
Worcester, MA

Apply Now

Job Details

Full-time
$71,800 - $75,000 a year

Qualifications

Confidential information handling
Microsoft Outlook
Executive administrative support
Research

Full Job Description

LOCATION

Worcester

DEPARTMENT NAME

Talent & Inclusion Division

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

Reporting to the Vice President for Talent & Chief Human Resources Officer (CHRO), this role provides high-level, confidential administrative and operational support to the VP of Talent & CHRO and the Talent & Inclusion Division at WPI. The position serves as a trusted point of contact for the VP of Talent & CHRO, managing complex scheduling, communications, and division-wide operations with a high degree of discretion, judgment, and professionalism.

This individual interacts closely with WPI's senior leadership, Board of Trustees, faculty, staff, and external partners, and is expected to represent the Talent & Inclusion Division with poise, integrity, and a strong commitment to WPI's values.

Interested candidates are asked to submit a resume and a brief cover letter. See "How to Apply" at the bottom of this posting for details.

JOB DESCRIPTION

Executive & Administrative Support

Manage the VP of Talent & CHRO's complex calendar, scheduling meetings, resolving conflicts, and ensuring adequate preparation time for engagements.
Prepare briefing materials, talking points, agendas, and background documents for meetings, speaking engagements, and travel.
Draft, review, and manage correspondence and official communications on behalf of the VP of Talent & CHRO, ensuring accuracy, appropriate tone, and timely follow-up.
Coordinate meeting logistics for the VP of Talent & CHRO, including catering, technology support, and materials preparation.
Support executive searches with logistics, travel plans, and itineraries.
Uphold strict confidentiality in all matters; maintain employee confidence and protect sensitive division operations and information.

Board of Trustees & Senior Leadership Liaison

Assist the VP of Talent & CHRO in preparing confidential materials and presentations for the Board of Trustees.
Serve as a liaison to the President's Office, Provost's Office, and academic and administrative leadership teams across the university.
Interact professionally and collegially with the President's Leadership Team and other senior stakeholders on behalf of the VP of Talent & CHRO.
Work proactively to identify potential challenges or opportunities and maintain a strong relationship network across the WPI community.

Budget & Financial Administration

Support the VP of Talent & CHRO in annual budget preparation and ongoing tracking of budget line items and expenditures for the division.
Prepare quarterly budget reports and financial summaries for the VP of Talent & CHRO.
Process division invoices through the university's accounts payable system and manage vendor payment follow-up.
Monitor and reconcile purchasing activity; maintain accurate financial records for the division.

HR Project Management & Division Operations

Plan and execute division-wide events, including coordinating logistics, venues, catering, technology, and communications.
Manage document retention systems, including confidential paper and electronic filing.
Consult with the Talent & Inclusion team to monitor progress on outstanding initiatives and ensure alignment with the division's mission and strategic goals.
Conduct research and prepare statistical reports, summaries, and presentations as directed by the VP of Talent & CHRO.

Team & Community Engagement

Oversee the Talent & Inclusion website and maintain up-to-date web content.
Assist with the HALO ticketing system.
Participate in university committees as a representative of the Talent & Inclusion Division as appropriate.
Provide excellent service to all members of the WPI community, responding to inquiries professionally, warmly, and in a timely manner.
Performs all other duties and responsibilities as assigned or directed by the supervisor.

Qualifications:

Bachelor's degree preferred, or equivalent combination of education and experience from an accredited institution.
Minimum of five years of progressive administrative experience, including at least three years supporting leaders at the executive level.
Demonstrated ability to handle highly sensitive and confidential material with discretion and sound judgment.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe programs.
Excellent written and verbal communication skills, including the ability to draft professional correspondence on behalf of senior leadership.
Strong organizational and time management skills; ability to manage multiple priorities and shifting demands in a fast-paced environment.
Ability to interface professionally with individuals at all levels of the university and with external partners, including in high-pressure situations.
Demonstrated commitment to equity, diversity, and inclusion consistent with WPI's institutional values.
Experience working in higher education or a similarly complex institutional environment. (preferred)
Familiarity with HR operations, policies, or related functions. (preferred)
Experience supporting a senior leader with Board of Trustees or governing body interactions. (preferred)
Experience with budget tracking, financial reporting, or accounts payable processes. (preferred)

How to Apply: To apply, please submit your resume along with a brief cover letter. In your cover letter, tell us why this role at WPI interests you and how your experience would help the Talent & Inclusion Division succeed. This position helps keep everything connected across the division, so we'd love to hear how you'd be the steady presence that keeps all the moving parts working together.

Salary Grade 8: $71,800 – $75,000 per year (depending on experience)

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

Compensation at WPI

FLSA STATUS

United States of America (Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.

Apply Now

Refine Your Search

senior administrative coordinator jobs in worcester, ma

Senior Administrative Coordinator

Family Support Coordinator

Secretary Medical Admin Sr. (Geriatrics Medicine) 20 hours, days

Secretary, Medical Admin Sr. SHARE (Cardiovascular Medicine) - 40 hours, days

Secretary Medical Admin, Sr. (Otolaryngology) - 40 hours, days

Sr. Medical Admin Secretary, Regional Float Pool, 32 Hours, Days

Project Coordinator or Project Coordinator II

Senior Clinical Research Coordinator - Milford

Residency Programs Manager

Business Administrator

Senior Residential Director

Receptionist Part Time, Friday, Saturday & Sunday

Property Management Office Assistant- (Temp) 20 hours

Research Nurse Coordinator - Open Rank

Commercial Relationship Manager

IT Support Technician

Per Diem - Registered Nurse - Nights

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