Top 7 Finance assistant Jobs in Worcester Ma

Accounts Payable/Financial Secretary
Uxbridge Public Schools —Uxbridge, MA
- $67,000 - $70,000 a year
- Full-time
- School experience
- Google Workspace
- Mid-level
5d
Commercial Lines Underwriting Assistant (Hybrid)
MAPFRE —Webster, MA
- $41,200 - $54,000 a year
- Customer service
- Research
- Mid-level
- Health insurance
- Tuition reimbursement
CSI Investment Assistant II - Chestnut Hill, MA or Hartford, CT
Citizens Financial Group —Chestnut Hill Meeting House, MA
- $25.00 - $26.50 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Practical Nursing Financial Aid/Program Support Assistant
Blackstone Valley Vocational Regional School District —Upton, MA
- $50,000 - $55,000 a year
- Email
- Background check
- Microsoft Excel
- Mid-level
- Disability insurance
- Flexible spending account
Assistant Corporate Controller
Kidde-Fenwal LLC —Ashland, MA
- $130,000 - $150,000 a year
- Full-time
- Microsoft Excel
- Oracle
- CPA
Quick Apply
2d
P/L Underwriting Assistant (Hybrid)
MAPFRE —Webster, MA
- $41,200 - $51,800 a year
- Mid-level
- Analysis skills
- Experience equivalent to degree accepted
- Health insurance
- Tuition reimbursement
Assistant Controller
Country Bank for Savings —Ware, MA
- $70,000 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Research
- Health insurance
- Dental insurance
Quick Apply

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Executive Assistant to the Town Manager
Town of Auburn —Auburn, MA
Screens telephone calls, visitors, and correspondence, responding independently when appropriate and as needed. Extensive experience with Microsoft Office.
$68,000 - $78,000 a year
Quick Apply
5d
HR Generalist
Confidential —Worcester, MA
This position ensures compliance with federal and state regulations, company policies, and payroll best practices while maintaining the highest level of…
$30 - $40 an hour
Quick Apply

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Assistant Finance Director
City of Groveport —Groveport, OH
Must possess and maintain a valid Ohio driver’s license and must maintain insurability under the City’s vehicle insurance policy.
$74,239.24 - $96,003.96 a year
Quick Apply
5d
Assistant Financial Analyst
The Superior Group —Columbus, OH
Superior is a national leader in electrical design and construction and among the largest electrical contractors in the U.S. Pay Range: $60,000 - $65,000.
$60,000 - $65,000 a year
Quick Apply
5d

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Accounts Payable/Financial Secretary

Uxbridge Public Schools -
Uxbridge, MA

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Job Details

Full-time
$67,000 - $70,000 a year
5 days ago

Qualifications

Vendor relationship building
Accounting systems
Google Workspace
Google Sheets
Payroll systems
High school diploma or GED
Productivity software
Technical Proficiency

Full Job Description

The Accounts Payable Coordinator/Financial Secretary works within the Central Office Finance Department and holds primary responsibility for the district's accounts payable function. This position maintains financial records in accordance with federal, state, and local (Massachusetts General Laws and DESE) regulations; supports the Director of Finance and Operations with purchasing, vendor management, budget, and reporting functions; and regularly handles confidential matters involving collective bargaining, personnel, and student records. This is a confidential employee position within the meaning of M.G.L. c.

150E.ESSENTIAL FUNCTIONSMaintains, tracks, and processes all district invoices and payment requests accurately and within required deadlines, using a sense of urgency to keep vendor accounts current.Enters and manages purchase orders, receipts, and payment requests in the district's financial software system (MUNIS), ensuring accurate account coding and balances.Provides MUNIS training and support to new central office staff, as needed.Prepares accounts payable warrants and bill schedules for review and approval by the Superintendent, School Committee, and Town Accountant/Treasurer, in accordance with district and municipal procedures.Reviews invoices and supporting documentation for compliance with Massachusetts procurement law (M.G.L. c. 30B) and district purchasing policy; flags discrepancies or non-compliant purchases.Advises the Director of Finance and Operations of account irregularities, budget concerns, or purchasing/compliance issues.Maintains vendor files, W-9 documentation, and 1099 reporting; maintains strong, professional working relationships with vendors and resolves payment inquiries.Assists with payroll-related recordkeeping and coordination with the Town's payroll/HR system, as required.Assists the Director of Finance and Operations with grant-related financial reports, requests for reimbursement, and grant fund tracking, working with grant managers as directed.Assists in the preparation of the annual operating budget, budget transfers, and end-of-year financial reports, including DESE End-of-Year (EOY) financial reporting.Creates and maintains financial and bill-tracking spreadsheets (Excel/Google Sheets) on an ongoing and annual basis.Supports internal and external audits, including the annual single audit, by compiling requested documentation.Processes financial forms and reports as required by federal, state, and local regulations, including those related to Title programs and other grant-funded accounts.ADDITIONAL RESPONSIBILITIESPrepares bid specifications, contract documents, correspondence, and reports as assigned.Compiles and organizes statistical and financial information to meet reporting requirements.Establishes and maintains personnel, vendor, and other office records in an organized, retrievable system consistent with the district's records retention schedule.Maintains office files, schedules, and day-to-day operations of the Finance Department in a manner that supports efficient office function.Directs visitors, staff, and callers to the appropriate person or department.Assists the Director of Finance and Operations in responding to finance-related public records requests, consistent with the Massachusetts Public Records Law and district policy (this position is not the district's Records Access Officer).Provides general administrative and secretarial support to the Director of Finance and Operations and the Finance Department.Performs other duties as assigned by the Director of Finance and Operations or Superintendent of Schools.MINIMUM QUALIFICATIONSEducation: High school diploma or equivalent required; post-secondary coursework or degree in accounting, business, or a related field preferred.Experience: Minimum of three (3) years of direct accounts payable or business office experience required; experience in a municipal, school district, or similar public-sector finance office strongly preferred.Technical Skills: Proficiency with MUNIS or a comparable municipal/school financial software system, Microsoft Excel, and Google Workspace required; ability to learn new software systems as needed.KNOWLEDGE, SKILLS, AND ABILITIESStrong organizational skills and the ability to prioritize and manage multiple, competing deadlines.Excellent verbal and written communication skills.Ability to work independently and exercise sound, professional judgment within the scope of the position's authority.Ability to maintain a high level of confidentiality regarding financial, personnel, and student information.Working knowledge of Massachusetts public procurement, public records, and school finance requirements (or ability to acquire this knowledge quickly).Ability to work collaboratively as part of a small central office team while managing an independent portfolio of responsibilities.Proficient use of standard office equipment, including PC, scanner/copier, and phone systems.PHYSICAL DEMANDS / WORK ENVIRONMENTThis position requires light to moderate physical activity, including extended periods of sitting, computer use, and occasional lifting of files or office supplies (up to 20 lbs.). Work is performed primarily in a standard office environment at the Central Office.

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finance assistant jobs in worcester ma

Accounts Payable/Financial Secretary

Commercial Lines Underwriting Assistant (Hybrid)

CSI Investment Assistant II - Chestnut Hill, MA or Hartford, CT

Practical Nursing Financial Aid/Program Support Assistant

Assistant Corporate Controller

P/L Underwriting Assistant (Hybrid)

Assistant Controller

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