Top 210 Administrative coordinator Jobs in Wrentham Ma

Operations and Member Success Coordinator
Labshares —Newton, MA
- $55,000 - $65,000 a year
- Full-time
- Background check
- Inventory management
- No experience needed
- Health insurance
- 401(k)
Quick Apply
3d
Office Coordinator
Colonial Fence Co. —Wrentham, MA
- Full-time
- Google Workspace
- Office
- Administrative experience
- Paid holidays
Quick Apply
Dental Office Administrative Coordinator - Very Successful General Practice
Attleboro Dental Group —North Attleboro, MA
- $24 - $27 an hour
- Full-time
- Dental office
- Administrative experience
- In-person
- Health insurance
- Dental insurance
Quick Apply
14d
Administrative Coordinator - President's Office
Merck KGaA —Boston, MA
- $35 - $53 an hour
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Paid time off
6d
Administrative Coordinator Office of Associate Dean of Research
Boston University —Boston, MA
- Mid-level
- US work authorization
3d
Dispute Resolution Coordinator / Event Administrator
The Real Estate Bar Association (REBA) —North Easton, MA
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Office
- Hotel
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Coordinator, Graduate Center for Career Development
Babson College —Wellesley, MA
- $30.82 - $34.24 an hour
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Paid parental leave
- Paid holidays
Administrative Coordinator
Harvard University —Boston, MA
- Full-time
- Hybrid work
- Word processing
- University
- Organizational skills
- Commuter assistance
- Health insurance
Administrative Coordinator, Office of the Dean
Brown University —Providence, RI
- Full-time
- Hybrid work
- Customer service
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
Business Office Coordinator
Holliston Public Schools —Holliston, MA
- $72,000 - $82,000 a year
- Full-time
- Background check
- School experience
- High school
10d
Administrative Coordinator
Brown University —Providence, RI
- Full-time
- Hybrid work
- Word processing
- Project management
- University
4d
ADMINISTRATIVE COORDINATOR, Trustees Office
Boston University —Boston, MA
- Evenings as needed
- Customer service
- Mid-level
- Office
Administrative Assistant/Project Coordinator
Coneco Engineers & Scientists, Inc. —Bridgewater, MA
- $25 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Coordinator
Tufts University —Boston, MA
- $27.85 - $38.50 an hour
- Hybrid work
- 5 years
- Mid-level
- High school diploma or GED
14d
Executive Coordinator
Takeda Pharmaceutical —Boston, MA
- $37.55 - $58.97 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
ADMINISTRATIVE COORDINATOR, HR Faculty Staff Assistance
Boston University —Boston, MA
- Microsoft Excel
- HIPAA
- Research
- Employee assistance program
Medical Office Coordinator
Signature Healthcare —North Easton, MA
- $19 - $25 an hour
- Full-time
- Internal Medicine
- High school diploma or GED
- Radiology
Quick Apply
Administrative Coordinator, ObGyn
Beth Israel Lahey Health —Boston, MA
- $24.98 - $33.62 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Hospital
- English
Administrative Coordinator
Harvard University Central Administration —Cambridge, MA
- Weekends as needed
- Hybrid work
- Hospitality
- Customer service
- Mid-level
- Commuter assistance
- Health insurance
Quick Apply
Administrative Coordinator II (OR Scheduler) - CHA Birth Center
Cambridge Health Alliance —Cambridge, MA
- 8 hour shift
- Writing skills
- Mid-level
- Administrative experience
5d

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Operations and Member Success Coordinator

Labshares
Newton, MA

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year
3 days ago

Benefits

Health insurance
401(k)
Paid time off

Qualifications

Customer communication
Bachelor's degree

Full Job Description

Operations & Member Success Coordinator

About Us
We are a leading and fast-growing provider of shared laboratory services located in the greater Boston area and serve as an essential partner to emerging biotech and life science companies. Our mission is to provide our members with a capital-efficient path to get their laboratory up and running and, as their science succeeds, to scale up at Labshares. Labshares provides a complete home for our members, offering cutting-edge lab facilities, world-class lab equipment and a wide array of back-end lab services. Learn more at www.labshares.com.

Position Description

The Operations & Member Success Coordinator is an important member of the Labshares team, providing administrative and operational support to the Chief of Staff and other departments across the organization. This role helps ensure the smooth day-to-day operation of our facilities while contributing to a positive experience for our members, vendors, and visitors.

The Operations & Member Success Coordinator will assist with a variety of administrative, member-facing, finance-related, and operational tasks that support the continued growth of Labshares. This position is ideal for an organized, detail-oriented professional who enjoys working with people, managing multiple priorities, and learning how a growing life sciences company operates.

This role is an outstanding opportunity for an early-career professional looking to build a career in business operations. Reporting directly to the Chief of Staff, the Coordinator will receive hands-on mentoring while gaining broad exposure to operations, finance, member success, facilities management, events, and cross-functional project coordination. As Labshares continues to grow, successful candidates will have the opportunity to take on increasing levels of responsibility and advance their careers within a fast-paced, entrepreneurial organization.

Position Responsibilities

Office and Facility Administration

· Greet visitors and assist with tours and member meetings

· Coordinate office supply and kitchen inventory management

· Manage recurring facility-related purchasing and vendor coordination

· Assist with facility-related administrative needs across Labshares locations

Member Success and Administrative Account Management

· Coordinate internal onboarding activities for new members and member companies across departments, including:

o Add new companies and members to various systems (email distributions, safety training, room scheduling, procurement, invoicing, etc.)

o Coordinate gym/bike waivers and parking passes across facilities

· Manage member offboarding processes and maintain accurate records

· Serve as a friendly, responsive point of contact for member administrative needs

Welcome members, guests, and visitors and help create an exceptional experience from arrival through departure
Identify opportunities to continually improve the member and guest experience

Finance and Billing Coordination

· Prepare monthly billing information and supporting documentation

o Coordinate with outsourced accounting firm and Chief of Staff for invoice processing

· Assist with PO creation, as needed, across departments

· Submit all company invoices and bills for payment approval

· Collect and maintain W-9s, tax-exempt documentation, and Certificates of Insurance for members and vendors

· Support resale reconciliation and monthly billing preparation

· Maintain accurate records and supporting documentation for finance-related processes

Operational, Vendor, and Administrative Coordination

· Assist the Chief of Staff in documentation and record keeping for all contracts

· Support execution of operational projects and process improvements

· Maintain organized operational records and reporting

Assist with the execution of member events, networking receptions, educational programs, and other company events

Expectations

· Highly organized with exceptional attention to detail

· Strong project coordination and follow-through

· Excellent written and verbal communication abilities

· A positive, energetic, and service-oriented attitude

· Outstanding interpersonal skills and a genuine enjoyment of working with people

· Resourceful, proactive, and eager to learn

· Comfortable managing multiple priorities in a fast-paced environment

· Willing to wear many hats and jump in wherever needed

· Proficiency Microsoft Office Suite, particularly Excel

· Customer-centric mindset with a commitment to delivering an exceptional member experience

Qualifications

· Full-time, on-site role. There is no opportunity for remote work.

· Bachelor’s degree or equivalent work experience preferred

· 1-3 years of experience in office coordination, administrative support, or operations role

· Strong organizational skills with excellent attention to detail

· Professional communication skills and a friendly, service-oriented demeanor

· Ability to manage multiple responsibilities in a fast-paced environment

· Proficiency with Microsoft Office and general business software

· Comfort working in a biotech or lab environment, although no prior experience is expected

Pay: $55,000.00 - $65,000.00 per year

Benefits:

401(k)
Health insurance
Paid time off

Education:

Bachelor's (Required)

Ability to Commute:

Newton, MA 02458 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in wrentham ma

Operations and Member Success Coordinator

Office Coordinator

Dental Office Administrative Coordinator - Very Successful General Practice

Administrative Coordinator - President's Office

Administrative Coordinator Office of Associate Dean of Research

Dispute Resolution Coordinator / Event Administrator

Administrative Coordinator, Graduate Center for Career Development

Administrative Coordinator

Administrative Coordinator, Office of the Dean

Business Office Coordinator

Administrative Coordinator

ADMINISTRATIVE COORDINATOR, Trustees Office

Administrative Assistant/Project Coordinator

Administrative Coordinator

Executive Coordinator

ADMINISTRATIVE COORDINATOR, HR Faculty Staff Assistance

Medical Office Coordinator

Administrative Coordinator, ObGyn

Administrative Coordinator

Administrative Coordinator II (OR Scheduler) - CHA Birth Center

I want to receive the latest job alert for administrative coordinator in wrentham ma

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