Top 106 Executive assistant Jobs in Wyncote Pa

Executive Assistant to the Chief of Staff and VP for Strategy and Effectiveness
Eastern University —Wayne, PA
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
1d
Executive Administrative Assistant
Kinetic Staffing Solutions, LLC —Ambler, PA
- $28 - $32 an hour
- Temporary
- Background check
- 6 years
- Microsoft Outlook
- 401(k)
- Employee assistance program
Quick Apply
Executive Administrative Assistant to CEO & Office Manager
KeystoneCare —Wyndmoor, PA
- $70,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Home Health
- Paid jury duty
- Paid holidays
Quick Apply
Executive & Personal Assistant
Advertising Specialty Institute —Philadelphia, PA
- $95,000 - $110,000 a year
- Evenings as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid parental leave
- Paid holidays
Quick Apply
Senior Executive Administrative Assistant
Transamerica —Philadelphia, PA
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- 5 years
- Word processing
- Office
- Wellness program
- Paid parental leave
1d
Executive Assistant (WPVI-TV)
ABC Owned TV Stations —Philadelphia, PA
- $56,700 - $76,000 a year
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Senior Executive Assistant - Hybrid (PA/NJ/DE)
Independence Blue Cross —Philadelphia, PA
- Hybrid work
- 7 years
- Office
- High school diploma or GED
12d
Executive Assistant
PLAY ON PHILLY —Philadelphia, PA
- $58,000 - $70,000 a year
- Weekends as needed
- Hybrid work
- Mid-level
- Organizational skills
- Visual & Performing Arts
- Paid holidays
- Disability insurance
5d
Executive Assistant II
Cooper University Hospital —Camden, NJ
- $29 - $48 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Associate's degree
- Health insurance
- Dental insurance
Executive Associate III - Department of Surgery
Children’s Hospital of Philadelphia —Philadelphia, PA
- $74,250 - $94,660 a year
- Full-time
- Surgery
- High school diploma or GED
- Bachelor's degree
Quick Apply
Administrative Assistant - Executive Office | Full-Time
Wills Eye Hospital —Philadelphia, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
University of Pennsylvania —Philadelphia, PA
- $65,628 - $80,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Executive Administrative Assistant
Bulldog Cleaning & Restoration —Huntingdon Valley, PA
- $22 - $26 an hour
- Part-time
- Google Workspace
- Mid-level
- QuickBooks
- Paid time off
- Opportunities for advancement
Quick Apply
Executive Assistant - Neonatology
Penn Medicine —Philadelphia, PA
- Full-time
- Research
- Office
- 3 years
- Tuition reimbursement
Quick Apply
Executive Assistant, Biotech Senior Leaders
ARAVAS INC —Langhorne, PA
- $38 - $45 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- AD&D insurance
Quick Apply
Executive Assistant - Administration
Tower Health —Philadelphia, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Executive Assistant
Aramark —Philadelphia, PA
- Hybrid work
- Mid-level
- Editing
Executive Assistant
Independence Physician Management —King of Prussia, PA
- Full-time
- Microsoft Excel
- Writing skills
- Trade school
- Health insurance
- Dental insurance
8d
Executive Assistant, Operations & Projects (C Suite)
The Michaels Organization —Camden, NJ
- $105,000 - $120,000 a year
- Full-time
- 5 years
- Mid-level
- Office
- Health insurance
- Dental insurance
10d
Executive Assistant
Devereux —West Chester, PA
- $56,000 - $63,840 a year
- Full-time
- Microsoft Excel
- Psychiatry
- Pass drug screening
- Paid training
- 403(b) matching

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Executive Assistant to the Chief of Staff and VP for Strategy and Effectiveness

Eastern University -
Wayne, PA

Quick Apply

Job Details

Full-time
1 day ago

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Bachelor's degree

Full Job Description

The Executive Assistant (EA) provides high-level, mission-critical administrative, strategic, and project-based support to the Chief of Staff & Vice President for Strategy and Effectiveness. Operating at the intersection of university leadership, governance, and institutional strategy, this role requires an exceptionally organized, proactive, and discreet professional.
The ideal candidate will serve as a key liaison and gatekeeper, managing complex schedules, coordinating high-profile institutional initiatives, and ensuring the smooth day-to-day operations of the VP’s office in a dynamic, matrixed higher education environment.Position Responsibilities:Advanced Executive Operations, AI, & Workflow Automation

Strategic Foresight & Workflow Design: Anticipate, analyze, and coordinate the administrative demands of the Office of the COS/Vice President. Design, implement, and continuously optimize office systems, procedures, digital schedules, and workflows.
AI-Driven Efficiency: Integrate emerging AI tools and automation platforms to maximize operational efficiency.
Calendar & Meeting Management: Manage the COS/Vice President’s complex calendar and coordinate seamless meeting logistics, amenities, and technology setups for both on- and off-campus engagements.
External Affairs Support: Assist the COS/Vice President with high-level institutional responsibilities and strategic initiatives they assume outside the University.
Student Workforce Management: Hire, supervise, train, and mentor student workers, fostering a tech-forward and professional office environment.

Strategic Communication, Governance, & Information Flow

Comprehensive Administrative Support: Deliver high-level administrative execution, including meticulous record-keeping, multi-channel electronic file maintenance, and precise electronic communications.
Executive Triaging & Representation: Serve as the initial point of contact for inquiries to the Office of the COS/Vice President. Regularly represent the office with a wide range of internal and external constituents at all levels of the University with high political savvy and critical thinking.
Committee Governance & Minute Integration: Record, transcribe, and distribute minutes for executive meetings as requested. Assist in the preparation of agendas and distribution of materials, and utilize modern tracking systems to monitor action items and hold project leads accountable.
Digital Footprint Management: Maintain operational oversight of the office’s webpages, intranet portals, and other electronic or social media resources as needed.
Content Generation & Editing: Draft, edit, and proofread high-level institutional correspondence, briefing memos, announcements, and reports using advanced prompting and synthesis skills to ensure clarity and impact.

Financial Stewardship & Strategic Initiatives

Budgetary Oversight: Monitor expenditure and budget reports for the office, identifying variances and ensuring fiscal responsibility.
Travel & Expense Optimization: Handle comprehensive business travel arrangements for the COS/Vice President and staff, tracking expenditures diligently against the budget.
Strategic Planning Support: Apply critical thinking and analytical skills to provide administrative and operational support for university-wide strategic planning processes, activities, benchmarks, and initiatives.
Special Events & Program Development: Assist the COS/Vice President with special program/event development, and actively assist at major University-wide events.

Institutional Engagement & Cultural Alignment

Committee Service: Serve on institutional committees as requested by the COS/Vice President to represent the strategic interests of the office.
Campus Presence: Attend University meetings and events as required to remain deeply connected to the campus community.
Mission & Values Alignment: Embodiment of the university’s core values of excellence, authenticity, stewardship, thoughtfulness, enthusiasm, relationships, and innovation.
Inclusive Community Building: Seek to treat each member of the campus community with fairness, dignity, and respect, fostering a spirit of unity and harmony to achieve the institution's collective vision and mission.
Agility: Perform other duties as assigned to support the evolving needs of the division.

Qualifications:Education & Experience

Education: Bachelor’s degree required.
Experience: A minimum of 5–7 years of progressive executive administrative support or operations experience strongly preferred.
Higher Education Context: Prior experience navigating the complexities of a college or university preferred.

Technical Acumen & AI-Driven Workflows

Digital Workflow Automation: Demonstrated experience leveraging AI tools and automation platforms to optimize email management, streamline workflows, and reduce response times.
Software Proficiency: Advanced mastery of Microsoft Office 365 (Word, Excel, PowerPoint) and Google Workspace, alongside experience managing digital platforms, intranets, or webpage CMS interfaces.
Project Management Tools: Proficiency using collaborative project management software to track institutional strategic goals and deliverables.

Critical Thinking & Problem-Solving

Proactive Triaging & Strategic Foresight: Proven capability to independently assess complex, ambiguous situations, anticipate operational bottlenecks, and implement rapid contingency plans before schedules or deliverables are impacted.
Data Synthesis: Strong analytical skills with the ability to utilize advanced prompting and synthesis tools to distill large volumes of institutional data or meeting notes into concise, actionable executive briefs.
Financial & Budgetary Stewardship: Demonstrated experience monitoring expenditures, tracking budget reports, and optimizing travel/logistical spending in compliance with organizational policies.

Communication & Relationship Management

Executive Presence: Exceptional written and verbal communication skills; ability to confidently and diplomatically serve as the initial point of contact and represent the office to a wide range of internal and external constituents at all levels.
Impeccable Discretion: Highly developed political savvy and a proven track record of handling sensitive, highly confidential institutional information with absolute integrity.
Leadership & Collaboration: Experience hiring, training, and supervising student workers or staff, with a strong commitment to mentoring and fostering a collaborative team environment.

Cultural & Mission Alignment

Missional Alignment: Deep alignment with the university's core values of excellence, authenticity, stewardship, thoughtfulness, enthusiasm, relationships, and innovation.
Inclusive Relationship Building: A demonstrated commitment to treating every member of the campus community with fairness, dignity, and respect, actively contributing to a spirit of campus unity and harmony.

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in wyncote pa

Executive Assistant to the Chief of Staff and VP for Strategy and Effectiveness

Executive Administrative Assistant

Executive Administrative Assistant to CEO & Office Manager

Executive & Personal Assistant

Senior Executive Administrative Assistant

Executive Assistant (WPVI-TV)

Senior Executive Assistant - Hybrid (PA/NJ/DE)

Executive Assistant

Executive Assistant II

Executive Associate III - Department of Surgery

Administrative Assistant - Executive Office | Full-Time

Executive Assistant

Executive Administrative Assistant

Executive Assistant - Neonatology

Executive Assistant, Biotech Senior Leaders

Executive Assistant - Administration

Executive Assistant

Executive Assistant

Executive Assistant, Operations & Projects (C Suite)

Executive Assistant

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