Top 9 Secretarial assistant Jobs in Wyoming

Administrative Assistant - Special Services [XS01]
Laramie County School District 1 —Cheyenne, WY
- $19.62 an hour
- 8 hour shift
- Office
- Residential
- Databases
1d
Student Services Administrative Assistant [CS05]
Laramie County School District 1 —Cheyenne, WY
- $17.70 an hour
- 8 hour shift
- Basic math
- Office
- High school diploma or GED
6d
Administrative Coordinator
Easterseals-Goodwill Northern Rocky Moun —Sheridan, WY
- $19 an hour
- On call
- Background check
- Computer literacy
- High school diploma or GED
- Wellness program
- Health savings account
Quick Apply
File Clerk - Office Runner
Cowboy Country Law —Casper, WY
- $17 - $23 a year
- Part-time
- 5 years
- Computer literacy
- Research
- Flexible schedule
Quick Apply
Treasurer Assistant I - Part Time
Albany County Government —Laramie, WY
- $19.23 an hour
- Part-time
- Word processing
- Basic math
- English
Quick Apply
17h
IMAGING SERVICES SCHEDULING TECH/OFFICE COORDINATOR-RADIOLOGY (FT)
West Park Hospital —Cody, WY
- Full-time
- Microsoft Outlook
- Hospital
- Writing skills
3d
Certified Medical Assistant (CMA)
Warm Valley Health Care —Fort Washakie, WY
- Full-time
- Background check
- Customer service
- BLS Certification
- Disability insurance
- Dental insurance
Quick Apply
IMAGING SERVICES SCHEDULING TECH/OFFICE COORDINATOR-RADIOLOGY (FT)
Cody Regional Health —Cody, WY
- Full-time
- Microsoft Outlook
- Hospital
- Writing skills
3d

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Student Services Administrative Assistant [CS05]
Laramie County School District 1 —Cheyenne, WY
Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited.
$17.70 an hour
6d

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Administrative Assistant II
DHL —Groveport, OH
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Administrative Assistant - Special Services [XS01]

Laramie County School District 1 -
Cheyenne, WY

Apply Now

Job Details

Full-time
$19.62 an hour
1 day ago

Qualifications

High school diploma or GED
Math

Full Job Description

TSS/260 day contract

Monday-Friday

8 hours daily

Pay Column L: $19.62/hourly

+ Benefits

Laramie County School District 1

Job Description

Job Title: Administrative Assistant

Revised Date: July 2020

Department: Special Services

FLSA Status:Non-exempt

Work Year: 12 Months

Salary Schedule: TSS- 260 days

SUMMARY: This position is responsible for providing a variety of administrative support to a Director and Assistant Director of Special Services. They will establish and maintain department records, coordinate and prepare documents, create and maintain spreadsheets and databases, arrange meetings, coordinate assigned projects, provide information to the public regarding department/district policies/procedures, route/direct public and staff to the appropriate resource for assistance.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Tasks Descriptions

Frequency

% of

Time

1. Provide administrative support and secretarial duties including, but not limited to handling and screening phone calls, answering inquiries, ensures follow through on requests, solves non-routine problems, and maintains calendars and filing systems. Responds to inquiries from a variety of internal and external stakeholders to provide information, facilitating communication among parties, and/or providing information.

15%

2. Prepares and maintains a wide variety of reports and written materials (e.g. correspondence, notices, reports, letters, memorandums, tables, meeting minutes, charts, etc.) to document activities, provide written reference, and/or convey information. Uses the district information technology systems to create, communicate information, and maintain reports. Coordinates projects, programs, and department processes to comply with financial, legal, and/or administrative requirements (such as the WDE401 report).

15%

3. Responsible for creating, preparing and verifying reports and written materials used for billing, invoice charges, contracts for other agencies, residential placement, correspondence, letters, memorandums, handbooks, proposals, etc. to document activities, provide written reference, disseminate information in compliance with program, district, state and/or federal requirements, adhere to requirements and/or convey information.

25%

4. Responsible for verification, validating and approving reported time in district time and labor system. May prepare and analyze time and labor reports and complete paperwork for payment.

10%

5. Responds to inquiries from a wide variety of internal and external parties (e.g. District staff, other schools, state and federal agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

10%

6. Schedules appointments, coordinates and arranges meetings, conferences and workshop and special events; prepares agendas and announcements; coordinates meeting dates, arranges rooms; outlines room set-up including AV equipment.

7. Facilitates communication between department and/or district teams. Serves as department contact for parents, students, staff, and community with respect to department/district issues, policies, and procedures. Provides customer service support for departments/schools.

8. Prepares, composes, processes, and distributes correspondence, documents, or other printed information to parents, department, district staff, and the community.

9. Plans and attends meetings, workshops, and seminars as needed to convey and/or gather information required to perform job functions.

10. Performs other duties as assigned

Ongoing

TOTAL =

100%

EDUCATION AND RELATED WORK EXPERIENCE:

High school diploma, or equivalent, required
1-3 years’ experience in an office setting or recording keeping role, preferred

LICENSES, REGISTRATIONS or CERTIFICATIONS:

Criminal background check required for hire.

TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:

Advanced oral and written communication skills?
Customer service skills
Advanced analytical skills?required;?ability?to?review and interpret technical information?and?draw conclusions?
Bookkeeping, accounting, and math skills
Adapts easily to changing work standards
Critical?thinking and?problem-solving?skills?
Attention to detail
Ability to schedule meetings, activities, or trainings as they relate to the job
Ability to use pertinent software applications, manage and maintain accurate records, and plan and manage projects
Ability to maintain confidentiality in?all aspects of the job?
Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures
Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

Operating knowledge of and?experience with personal computers and peripherals??
Operating knowledge of and experience with typical office equipment, such as?telephones, copier, fax machine, etc.?
Operating knowledge?of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.
Operating knowledge of district information technology systems and department-specific?software and equipment required within 3 months after entering position

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

POSITION TITLE

Reports to:

Director of Special Services or Assistant Director

POSITION TITLE

# of EMPLOYEES

Direct reports:

This position has no direct reports

BUDGET AND/OR RESOURCE RESPONSIBILITY:

Makes recommendations that effect the allocation of resources; tracks and audits budget once it has been adopted, participates in data collection and organization of budget materials; may initiate requisitions.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Apply Now

Refine Your Search

secretarial assistant jobs in wyoming

Administrative Assistant - Special Services [XS01]

Student Services Administrative Assistant [CS05]

Administrative Coordinator

File Clerk - Office Runner

Treasurer Assistant I - Part Time

IMAGING SERVICES SCHEDULING TECH/OFFICE COORDINATOR-RADIOLOGY (FT)

Certified Medical Assistant (CMA)

IMAGING SERVICES SCHEDULING TECH/OFFICE COORDINATOR-RADIOLOGY (FT)

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