Top 109 Office assistant Jobs in Xenia, Oh

Library Administrative Assistant
Library Systems & Services LLC —Dayton, OH
- $65,000 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- English
- AD&D insurance
- Disability insurance
Quick Apply
Front Desk Receptionist
Gameday Men's Health - Centerville —Centerville, OH
- $20 - $24 an hour
- Full-time
- Computer literacy
- Clinic
- Computer skills
- Paid training
- Paid time off
Quick Apply
Exchange Office Assistant
AAFES —Dayton, OH
- $17.25 - $25.75 an hour
- Full-time
- Office
- Entry level
3d
Executive Assistant
Emerge Recovery & Trade —Xenia, OH
- $23 - $25 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- HIPAA
Quick Apply
10d
Receptionist
Surib —Dayton, OH
- $3,775 - $4,350 a month
- Full-time
- Office
- High school diploma or GED
- Communication skills
Quick Apply
20h
Administrative Assistant
Vapor Haus —Beavercreek, OH
- $18 - $22 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
2d
Receptionist - Centerville, OH
Pediatric Associates Of Dayton —Centerville, OH
- $17 - $20 an hour
- Full-time
- Remote
- Ability to walk for extended periods
- HIPAA
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Front Desk Receptionist/Office Assistant
Bellbrook Family Practice —Bellbrook, OH
- $13 - $15 an hour
- Part-time
- Databases
- High school diploma or GED
- In-person
Quick Apply
10d
Receptionist
Dermatologists of Central States —Springfield, OH
- High school diploma or GED
- Medical terminology
- Entry level
- Health insurance
- Dental insurance
Quick Apply
9d
Front Desk Receptionist
Oak Creek Terrace Nursing & Rehab Center —Kettering, OH
- $14 - $18 an hour
- Part-time
- Sanitation
- HIPAA
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Office Assistant III-Sleep Center
Kettering Health —Beavercreek, OH
- Full-time
- Computer literacy
- Mid-level
- Office
2d
Executive Administrative Assistant
System Support —Dayton, OH
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
10d
Administrative Assistant
Bane Staffing —Dayton, OH
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Receptionist
Anew Behavioral Health —Dayton, OH
- $18 - $20 an hour
- Full-time
- HIPAA
- Microsoft Office
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Office Assistant II-Outpatient Services
Kettering Health —Beavercreek, OH
- Part-time
- Computer literacy
- Mid-level
- High school diploma or GED
3d
Office Assistant II-Womens Center
Kettering Health —Centerville, OH
- Full-time
- Computer literacy
- Mid-level
- 3 years
11d
Receptionist
Neuropsychiatric Hospitals —Huber Heights, OH
- Full-time
- Administrative experience
- High school diploma or GED
- 2 years
- Health insurance
- Dental insurance
Office Assistant II - Radiology Admin
Kettering Health —Kettering, OH
- Full-time
- Computer literacy
- Mid-level
- Office
14d
Service Department Secretary- Full Time
Wagner Subaru —Fairborn, OH
- $16.50 an hour
- Full-time
- Dealership
- Communication skills
- Entry level
Quick Apply
Central Receptionist
City of Kettering —Kettering, OH
- $15.49 - $24.10 an hour
- Part-time
- Computer literacy
- English
- Administrative experience
- Paid jury duty
- Disability insurance
3d

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office assistant jobs near xenia, oh

Library Administrative Assistant

Library Systems & Services LLC -
Dayton, OH

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Family leave
Vision insurance
Life insurance

Qualifications

Customer communication
Spreadsheets
Employee relationship building
English
Administrative experience
High school diploma or GED
Relationship management
Document viewing software
Technical Proficiency
Adobe Acrobat

Full Job Description

Description:

The Library Administrative Assistant will support a federal library in the Dayton, OH area. This position provides administrative, financial, and operational support to the Program Manager and project staff while assisting with budget execution, contract reporting, customer communications, and day-to-day office operations. Supporting a specialized scientific and technical library, the successful candidate will help ensure accurate financial tracking, timely preparation of reports and invoices, effective records management, and outstanding customer service in a secure federal contracting environment.

Responsibilities

Provide administrative support to the Program Manager, project staff, and Government stakeholders to ensure efficient contract operations.
Assist with budget tracking, financial reconciliations, purchase documentation, and preparation of monthly, quarterly, semiannual, and annual financial reports supporting multiple Government customer organizations.
Prepare, review, and distribute monthly contract status reports, project metrics, meeting minutes, correspondence, and other contractual deliverables.
Coordinate invoice preparation and support submission through Government electronic invoicing systems
Maintain project files, financial records, correspondence, and administrative documentation in accordance with Government and company records management policies.
Coordinate meetings, schedules, travel arrangements, customer communications, and logistics for project personnel.
Assist with procurement documentation, vendor communications, purchase requests, subscription tracking, and administrative processing for library acquisitions.
Monitor office supplies, Government-furnished property inventories, and administrative resources to support uninterrupted operations.
Maintain spreadsheets, databases, dashboards, and tracking systems using Microsoft Office applications to support project management and financial oversight.
Support contract transition activities, onboarding of new personnel, quality management documentation, and other special projects as assigned.
Maintain confidentiality of Government information while ensuring compliance with applicable security, privacy, and contract requirements.

Requirements:

Mandatory Qualifications

Must be a US citizen.
Proficient in English.
A High School diploma or a GED and at least 3-5 years’ experience providing administrative support.
Proficiency with office production software.
Knowledge of Adobe Acrobat and creation and manipulation of .pdf documents.
Administrative and book-keeping experience, particularly financial book-keeping.
Maintain diplomatic and professional relations with coworkers and others.
Willingness to gain knowledge of information technology and financial/reporting tools.

Preferred Qualifications

Degree in Business Administration, Accounting, Finance, Office Administration, or a related discipline; equivalent professional experience may be substituted.
Minimum three (3) years of progressively responsible administrative, financial, or office management experience.
Familiarity with Government financial reporting, budget execution, invoice processing, and contract administration.
Advanced proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
Experience using WAWF, PIEE, or other federal financial and procurement systems.
Excellent organizational, analytical, written, and verbal communication skills.
Experience preparing reports, correspondence, meeting minutes, and professional documentation.
Strong attention to detail with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to work independently and collaboratively while providing exceptional customer service.
Ability to obtain and maintain all required Government security credentials.

Physical Requirements

Ability to remain stationary for extended periods while performing administrative duties, preparing reports, managing financial records, and using a computer and other office equipment.
Ability to frequently operate standard office equipment, including computers, keyboards, telephones, printers, copiers, and scanners, and communicate effectively with employees, customers, and Government personnel.
Ability to occasionally move, lift, and transport office materials weighing up to 25 pounds, including files, records, office supplies, and boxed documents, as well as bend, reach, and retrieve materials from file cabinets or storage areas.

Benefits

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long-Term Disability
Training & Development

EEO Statement

The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently.

Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

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Refine Your Search

office assistant jobs in xenia, oh

Library Administrative Assistant

Front Desk Receptionist

Exchange Office Assistant

Executive Assistant

Receptionist

Administrative Assistant

Receptionist - Centerville, OH

Front Desk Receptionist/Office Assistant

Receptionist

Front Desk Receptionist

Office Assistant III-Sleep Center

Executive Administrative Assistant

Administrative Assistant

Receptionist

Office Assistant II-Outpatient Services

Office Assistant II-Womens Center

Receptionist

Office Assistant II - Radiology Admin

Service Department Secretary- Full Time

Central Receptionist

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