Top 527 Administrative services Jobs in Youngstown, Oh

Business Office Manager
Park Vista Care Community —Youngstown, OH
- $65,000 - $75,000 a year
- Full-time
- Employment & labor law
- Mid-level
- Office
- Loan repayment program
- Health insurance
Quick Apply
6d
Recruiting Coordinator- Youngstown
Global Technical Recruiters —Youngstown, OH
- $18 - $22 an hour
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Customer Account Representative
BRT EXTRUSIONS INC —Niles, OH
- $22 an hour
- Full-time
- Microsoft Word
- Ability to walk for extended periods
- Writing skills
- Paid holidays
- Health insurance
Quick Apply
6d
Receptionist
Ursuline Assisted Living —Canfield, OH
- From $13.50 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
12d
Accounting Clerk
Alta Care Group, Inc. —Youngstown, OH
- From $20 an hour
- Full-time
- Background check
- Office
- Administrative experience
- Mileage reimbursement
- Health insurance
Quick Apply
Administrative Assistant
HHS Culinary and Nutrition Solutions, LLC (USA) —Youngstown, OH
- $16.50 an hour
- Full-time
- Background check
- 18 years or older
- Hospital
- Disability insurance
- Dental insurance
Quick Apply
13d
Administrative Assistant
Cowles Tool —Youngstown, OH
- From $19 an hour
- Full-time
- Office
- In-person
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
6d
Office Coordinator — Administrative Admin — Sahara Trail
Mercy Health —Poland, OH
- BLS Certification
- HIPAA
- Mid-level
- Health savings account
- Disability insurance
8d
Administrative Assistant / Environment of Care (EOC) Assistant
Southwoods Health —Boardman, OH
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Free parking
Quick Apply
11d
Receptionist, Part Time
Canfield Healthcare Center —Youngstown, OH
- Part-time
- Administrative experience
- High school diploma or GED
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
EPIC Brokers —Youngstown, OH
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid parental leave
- Paid holidays
Quick Apply
Behavior Analyst
Clarvida —Hermitage, PA
- $51 an hour
- Full-time
- LMFT
- Psychiatry
- Licensed Clinical Social Worker
- Mileage reimbursement
- Paid holidays
Quick Apply
Associate Dentist
Aspen Dental —Poland, OH
- $180,000 - $215,000 a year
- Full-time
- Dental office
- Doctoral degree
- Surgery
- Health insurance
- 401(k)
Quick Apply
Behavioral Consultant-Open
Clarvida —Hermitage, PA
- $27 an hour
- Full-time
- LMFT
- Psychiatry
- Licensed Clinical Social Worker
- Mileage reimbursement
- Paid holidays
Quick Apply
6d
Behavioral Consultant- ABA
Clarvida —Greenville, PA
- $43 an hour
- Full-time
- LMFT
- Psychiatry
- Licensed Clinical Social Worker
- Mileage reimbursement
- Paid holidays
Quick Apply
Physician Assistant - Days - $7K Bonus
Wellpath —Mercer, PA
- $117,936 - $131,040 a year
- 8 hour shift
- PALS Certification
- BLS Certification
- HIPAA
- Wellness program
- Health savings account
Physician Assistant- Western Region Float - $7K Bonus
Wellpath —Mercer, PA
- $117,936 - $131,040 a year
- 8 hour shift
- PALS Certification
- BLS Certification
- HIPAA
- Wellness program
- Health savings account
Licensed Therapist – Mental Health Clinic
Nora Mental Health —Youngstown, OH
- $50 - $65 an hour
- Contract
- Hybrid work
- LMFT
- Licensed Clinical Social Worker
- LPC
- Flexible schedule
Quick Apply
Counselor Advocate - Emergency Housing
AWARE, Inc —Sharon, PA
- $19.00 - $19.50 an hour
- Weekends as needed
- Mid-level
- 3 years
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Behavioral Consultant- ABA
Clarvida —Farrell, PA
- $43 an hour
- Full-time
- LMFT
- Psychiatry
- Licensed Clinical Social Worker
- Mileage reimbursement
- Paid holidays
Quick Apply

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Business Office Manager

Park Vista Care Community
Youngstown, OH

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year
6 days ago

Benefits

Loan repayment program
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Employee discount
Referral program

Qualifications

Customer communication

Full Job Description

The Business Office Manager is responsible for overseeing and managing the administrative, financial, and clerical functions of the business office in a healthcare, long-term care, or assisted living facility. This includes managing billing, accounts payable/receivable, payroll, and financial reporting. The Business Office Manager ensures efficient office operations, works closely with residents, families, and staff to address financial matters, and ensures compliance with regulatory and organizational policies. This role requires strong leadership, financial acumen, and excellent organizational skills.

Key Responsibilities:

Financial Management:
- Oversee the facility’s billing and collection processes, ensuring accurate and timely invoicing for services provided to residents.
- Manage accounts receivable and payable, processing payments and ensuring accurate financial records.
- Prepare and submit financial reports, including monthly statements, budgets, and forecasts, for management review.
- Ensure compliance with financial policies, regulations, and standards, maintaining accurate and up-to-date financial records.
- Collaborate with department heads and facility leadership on budget management and cost control measures.
Resident Billing and Accounts:
- Supervise the preparation and distribution of resident billing statements, addressing any billing discrepancies or concerns.
- Work with residents, families, and responsible parties to resolve billing inquiries, establish payment plans, and explain financial options.
- Ensure timely filing of insurance claims and follow up on pending or denied claims with insurance providers.
- Monitor and track resident account balances, payments, and collections, ensuring accurate records and timely collections.
Payroll and Employee Benefits:
- Oversee the payroll process, ensuring accurate and timely payroll for all employees, including benefits administration and deductions.
- Maintain payroll records and ensure compliance with labor laws, tax regulations, and company policies.
- Coordinate with HR to ensure proper administration of employee benefits, including health insurance and retirement plans.
Office Management:
- Supervise and manage office staff, including hiring, training, and evaluating the performance of administrative personnel.
- Oversee the organization and maintenance of resident files, financial records, and other essential documents.
- Ensure the business office operates efficiently, maintaining a professional, organized, and well-functioning environment.
- Order and manage office supplies and equipment to support smooth office operations.
Regulatory Compliance:
- Ensure compliance with all federal, state, and local regulations related to financial operations, billing, and insurance claims.
- Prepare for and participate in audits, inspections, and surveys conducted by regulatory agencies.
- Maintain accurate and secure resident financial records, ensuring that all documentation meets regulatory requirements.
Customer Service:
- Serve as a point of contact for residents and families regarding financial matters, providing clear explanations of billing and payment processes.
- Respond to inquiries and concerns from residents, families, and staff with professionalism and empathy.
- Collaborate with the nursing and administrative teams to address resident needs and ensure financial processes support high-quality care.

Education: Bachelor’s degree in Business Administration, Accounting, Healthcare Administration, or a related field is preferred.
Experience: Minimum of 3-5 years of experience in business office management, preferably in healthcare, long-term care, or assisted living. Experience in financial management, billing, and accounts payable/receivable is required.
Skills:
- Strong financial management, budgeting, and reporting skills.
- Proficiency in accounting software, billing systems, and office management tools (e.g., Microsoft Office).
- Excellent communication and interpersonal skills, with the ability to handle sensitive financial matters discreetly.
- Strong leadership and team management abilities.
- Knowledge of healthcare regulations and insurance billing processes (Medicare, Medicaid, and private insurance).
- Strong problem-solving skills and attention to detail.

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People-Centered Rewards:

Health benefits including Medical, Dental & Vision
401k with company match
Early Pay via Tapcheck!
Employee Perks & Discount program
PTO + Company Holidays + Floating Holidays
Referral Bonus Program
Mentorship Programs
Internal/Upskilling Growth Opportunities
Continued Education Loan Repayment Program powered by Clasp

Quick Apply

Refine Your Search

administrative services jobs in youngstown, oh

Business Office Manager

Recruiting Coordinator- Youngstown

Customer Account Representative

Receptionist

Accounting Clerk

Administrative Assistant

Administrative Assistant

Office Coordinator — Administrative Admin — Sahara Trail

Administrative Assistant / Environment of Care (EOC) Assistant

Receptionist, Part Time

Executive Assistant

Behavior Analyst

Associate Dentist

Behavioral Consultant-Open

Behavioral Consultant- ABA

Physician Assistant - Days - $7K Bonus

Physician Assistant- Western Region Float - $7K Bonus

Licensed Therapist – Mental Health Clinic

Counselor Advocate - Emergency Housing

Behavioral Consultant- ABA

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