Essential Functions and Responsibilities:
Coordinates daily tasks related to one or more assigned components of overall programs and/or services as assigned.
Manages the College of STEM’s participation in the Choose Ohio First Scholarship Program (COFSP) and its key components: presentations in schools, Algebra II to pre-calculus summer bridge program, scholarship recruitment and awards, cohort meetings, mentoring and tutoring program, research projects (, STEM Showcase, and the annual Northeast Ohio COFSP spring research conference) and experiential learning experiences. Such activity will include: working with the COFSP faculty management team; evaluating current COFSP awardees for continuation in the program; doing requisitions and generating and processing contracts with respect to appropriate budgets; working with the COFSP Grant Administrator to complete reporting activity to the State and other agencies as required; and interfacing with counterparts at Northeast Ohio COFSP consortia partners.
Coordinates the collection of STEM scholarship applications and awarding of STEM scholarships to new and existing STEM College students. Responsible for keeping STEM scholarship information updated on-line. Interfaces with the YSU Foundation and the Office of Financial Aid and Scholarships to determine availability of funding. Coordinates with STEM departments for awarding of college and departmental scholarships to ensure that all scholarships are awarded according to the requirements of the program or the instructions of the donor. Coordinates all aspects of the STEM Honors Convocation; ensures scholarship recipients are recognized as appropriate.
Serves as the primary liaison for the STEM Student Organizations. Organize a monthly meeting with the Organizations to provide an oversite of their activities, such as fund raising, guest speakers, dissemination of information about events and keeping an updated list of active organizations and their leaders. As appropriate, utilizes organizations to support the College’s participation in campus and community outreach events. Serves as the advisor for the STEM Leadership Society.
Prepares and submits articles based on scholarship awareness, student organization activities, etc. for the social media platform.
Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives.
Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.
Gathers data and prepares reports and other information/documentation for supervisory review?related to programs and/or services, or one or more assigned components.
Prepares for and attends events.
Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.
Other Functions and Responsibilities: Assists with training new hires.
Performs other related duties as assigned.
Equipment Operated: Computer and all other standard office equipment.
Work Schedule: Typically, Monday-Friday; schedule may be adjusted to meet program needs, including occasional weekends.
Supervision Exercised: May exercise supervision over student employees.
Reports to: Director, Outreach & Scholarships
Required Certifications, Training, and/or Licensures: None
Sponsorship and/or Work Authorization Status: This position is not eligible for sponsorship.
Knowledge, Skills, and Abilities:
Knowledge of: University policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management; project management; knowledge of more specialized or less frequently encountered policies, procedures, and regulations.
Skill in: Use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*.
Ability to: Deal with problems involving several variables within familiar context; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; travel to and gain access to work site; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one tasks to another; work independently and in a team environment; develop and maintain effective working relationships.
(*) Developed after employment.
Minimum Qualifications: At least a bachelor’s degree in a related field; one year of related experience.
Preferred Qualifications: A master’s degree in a relevant discipline. Experience working in higher education. Comfortable speaking to crowds of 30 or more.
Physical Requirements: In accordance with the U.S. Department of Labor physical demands strength ratings, this position will perform sedentary work.
Sedentary: work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as Sedentary when walking and standing are required only occasionally, and all other Sedentary criteria are met.
