Top 17 Office manager Jobs in Youngstown Oh

Operations Administrative Manager
Window Depot Youngstown —Youngstown, OH
- $52,000 - $65,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Retirement plan
Quick Apply
11d
Automotive Assistant Office Manager
Apostolakis Honda —Cortland, OH
- Full-time
- Background check
- Clean driving record
- Dealership
- Paid holidays
- Health insurance
Quick Apply
14h
Business Office Manager
Mercy Health Behavioral Hospital —Youngstown, OH
- Full-time
- Adults
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Office Scheduler and Coordinator - Youngstown Women's Health - PRN
Mercy Health —Youngstown, OH
- PRN
- HIPAA
- Mid-level
- High school diploma or GED
- Health savings account
- Disability insurance
14d
Office Manager
ProDriven Global Brands —West Middlesex, PA
- Part-time
- Microsoft Outlook
- Mid-level
- Office
4d
Office Manager
UPMC —Farrell, PA
- Full-time
- Mid-level
- High school diploma or GED
- Organizational skills
4d
Office Coordinator
HealthSource Chiropractic of Boardman —Boardman, OH
- $17 - $19 an hour
- Full-time
- Inventory control
- HIPAA
- Windows
- Continuing education credits
- Paid time off
Quick Apply
Office Coordinator
Salem Regional Medical Center —Salem, OH
- Full-time
- Word processing
- Computer literacy
- Basic math
- 403(b) matching
- Health insurance

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Executive Assistant
Robert Half —Boardman, OH
Knowledge of clerical and administrative procedures, including filing, recordkeeping, email management, and document control.
$23.75 - $27.50 an hour
Quick Apply
Executive Assistant Leadership
FirstEnergy Corp —Akron, OH
Communicate directly, on behalf of the senior leader, and respond to emails, texts, phone calls outside of normal business hours, as needed.
$64,600 - $114,000 a year
11d

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Office Manager
Peak Retirement Planning, Inc. —Columbus, OH
Answer and direct phone calls with clarity and courtesy. Perform administrative tasks including scanning, data entry, and preparing paperwork.
$60,000 - $90,000 a year
Quick Apply
Office Manager and Payroll Specialist
YSA TRANSPORT LLC —Powell, OH
You will handle weekly payroll for company drivers and contractors, bookkeeping in QuickBooks, invoices, bills, account reconciliations, fuel and credit card…
$60,000 - $75,000 a year
Quick Apply
11d

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Operations Administrative Manager

Window Depot Youngstown
Youngstown, OH

Quick Apply

Job Details

Full-time
$52,000 - $65,000 a year
11 days ago

Benefits

Paid holidays
Retirement plan

Qualifications

Office supply management
Accounting experience within construction industry
Customer records maintenance
Google Workspace
Financial close processing
Confidential information handling
Office activity coordination
Accounts receivable management
Standard Operating Procedures (SOPs) implementation
Operations coordination
Coaching
Residential construction experience
Process design
Client file management
Team scheduling
Legal document sorting and filing
Mid-level
Administrative experience
Client database systems
Team development
Invoice payment processing
Expense reports
Job order costing
Internal employee customer service
Financial records management
Construction industry experience
Financial workflow efficiency improvements
Team training
Resource scheduling coordination
Office supply ordering

Full Job Description

WE'RE HIRING

Operations Administrative Manager

(Accounting Experience Preferred)

Window Depot Northeast Ohio (Penn-Ohio) & Home Team Home Improvements · Boardman/Youngstown, OH · Full-Time

Be the person who makes a fast-growing company run like clockwork. Window Depot Northeast Ohio (Penn-Ohio) & Home Team Home Improvements is one of the region's fastest-growing home improvement companies and we're not slowing down. We offer sales and installation services for windows, doors, siding and bath/shower systems for homeowners across Youngstown, Akron, Canton, Cleveland, Pittsburgh and Erie. Growth like that doesn't happen without someone sharp behind the scenes keeping the numbers straight, the paperwork moving, and the whole operation humming and that's exactly where you come in.

The Role

We're looking for an Operations Administrative Manager with accounting experience to be the operational backbone of our office, including bookkeeping, systems-building and go-to problem solver. You'll own the day-to-day financial administration (AP/AR, reconciliations, job costing, payroll coordination) while also keeping our office, CRM, and cross-team scheduling running smoothly. If you love creating an orderly system, catching the details everyone else misses and being genuinely essential to a team's success, this role was built for you.

This role also encompasses documenting our Standard Operating Procedures, supporting and coaching the administrative team and identifying areas of improvement - then creating, training, and implementing the process flows that fix them. You won't just follow the playbook; you'll help write it.

This isn't a sit-in-the-corner data-entry job. You'll work directly with ownership and department leaders, get a front-row seat to how a growing company scales and have real input on building the systems and processes.

What You'll Do

Accounting & Financial Operations

Process accounts payable and receivable, vendor invoices, and customer payments
Support job costing, commission calculations, and payroll coordination
Reconcile bank statements, credit card transactions, and petty cash
Maintain accurate financial records in QuickBooks (or similar) and assist with month-end close
Track customer deposits, financing payouts, and completed-job billing schedules
Assist with budget tracking, expense reporting, and vendor billing accuracy

Administrative & Office Operations

Manage day-to-day office administration - supplies, vendor accounts, facilities
Process new-hire paperwork and maintain accurate personnel files
Maintain and update customer and job records in the CRM
Coordinate scheduling logistics between sales, production, and install teams
Draft, organize, and file contracts, permits, and job documentation
Serve as a key point of contact for internal team questions and vendor/customer needs

Process, Systems & Team Support

Document Standard Operating Procedures (SOPs) across administrative and accounting functions
Support and coach the administrative team, helping build consistency, confidence, and skill across day-to-day operations
Identify areas of improvement and create, train, and implement new process flows to close the gaps
Spot inefficiencies and recommend (and help implement) better ways of doing things
Support the rollout of new software and tools across departments

What We're Looking For

2+ years of experience in accounting, bookkeeping, or administrative operations (construction or home improvement industry experience is a big plus)
Comfort with QuickBooks (or similar accounting software) and Microsoft Office/Google Workspace
Sharp attention to detail - you catch the error before it becomes a problem
Excellent organizational skills and the ability to juggle multiple priorities without dropping the ball
A clear communicator who works well across sales, production, and leadership
A self-starter who takes ownership and genuinely enjoys building better systems
Comfortable coaching and supporting teammates - you lead by example, not just by title
Trustworthy and discreet with confidential financial and personnel information

What We Offer

Competitive pay, based on experience ($52, 00-$65,00 depending on experience)
Retirement plan with up to 3% company match on base salary
5 paid vacation days annually, growing to 10 over time (eligible after 6 months)
5 paid personal days annually
Paid holidays: Thanksgiving, Black Friday, Christmas Eve & Day, New Year's Eve & Day, Memorial Day, Independence Day, and Labor Day
A front-row seat to a company on a real growth trajectory - and a genuine voice in how we get there
A supportive, team-oriented culture where initiative and ownership are noticed and rewarded

Ready to Be the Backbone of Something Big?

If you're the kind of person who finds satisfaction in a perfectly reconciled account and a perfectly organized filing system - and you want to help build the operational engine behind a company doubling in size - we want to hear from you. Apply today and let's talk about what you could build here.

Quick Apply

Refine Your Search

office manager jobs in youngstown oh

Operations Administrative Manager

Automotive Assistant Office Manager

Business Office Manager

Office Scheduler and Coordinator - Youngstown Women's Health - PRN

Office Manager

Office Manager

Office Coordinator

Office Coordinator

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