Description:
V3Gate, LLC is a fast-growing information technology company based in Colorado Springs, CO. We're looking for a junior Proposal Coordinator to join our capture and proposal team. This is a fully remote, full-time position.
A note about who we're looking for: We've found that the best people in this role tend to come from unexpected backgrounds — journalism, political science, philosophy, linguistics, history, forensic psychology. Your direct supervisors in this role hold degrees in Philosophy and Forensic Psychology, not computer science or contract law. If you've never written a federal proposal but you're the person people come to when they need someone to untangle something complicated, read on.
We care less about what you already know and more about how you think. The right person for this role is a sharp, resourceful problem-solver who can learn fast, write clearly, and navigate complex regulatory and technical material without needing constant guidance. If you're the kind of person who reads a dense federal regulation or a technical SOW and comes out the other side with a clear understanding of what matters and why — we want to talk to you.
Position Title: Proposal Coordinator
Job Summary:
The Proposal Coordinator supports the pursuit team in planning, directing, and coordinating proposal and bid activities for V3Gate's customers. This team member will also lead small projects and assist on larger ones as assigned. The role involves monitoring proposal schedules, supporting teaming partners, and ensuring submissions meet quality standards and customer requirements.
A significant part of this role is navigating two bodies of knowledge that most people find intimidating: federal acquisition regulations and information technology. You won't be a lawyer or an engineer — but you'll need to become comfortable enough in both worlds to research independently, ask the right questions, and produce accurate, compliant proposal content with minimal handholding from subject matter experts.
A word about availability and time management. Like all roles here, this position follows our core business hours policy — we expect you to be available and responsive during that window. But proposal deadlines are set by the government, not by us, and they don't move. Some weeks are manageable; others aren't — and you won't always get much warning.
This role demands someone who manages their own time well, stays ahead of the work, and is reliably present when the team needs them. Occasional flexibility outside core hours may be necessary when deadlines demand it, but strong planning makes those moments the exception. If you can show up when it counts, you'll do well here.
DUTIES AND RESPONSIBILITIES:
Essential Duties:
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Support the VP of Capture and Proposals in the design, development, and submission of compliant bids
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Analyze solicitations to create proposal outlines and execute related forms per RFP requirements
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Research and interpret federal acquisition regulations (FAR, DFARS, agency-specific supplements) as they apply to individual solicitations, and incorporate regulatory requirements into proposal content without relying on constant specialist review
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Merge and format content into proposal templates using the team's document production tools and processes
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Gather and tailor resumes and project descriptions to the specific needs of each RFP/RFQ
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Manage completion of government forms
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Manage writing assignments and ensure timely delivery
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Engage with technical subject matter experts — in meetings, reviews, and written exchanges — with enough fluency in IT concepts to ask useful questions, identify gaps, and translate technical input into clear proposal language
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Read and interpret Statements of Work, Performance Work Statements, and technical solicitation requirements across a range of IT domains (cloud, cybersecurity, networking, software development, systems engineering, etc.)
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Assist with conceptualization of proposal graphics
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Perform document layout — ensuring the final product is compliant and visually polished
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Proofread written products for spelling, grammar, usage, and typographical errors
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Develop and manage the past performance library
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Manage and maintain the CPAR database
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Facilitate Past Performance Questionnaires (PPQs)
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Coordinate with contract management on teaming agreements
Other Duties:
Performs other duties as assigned.
Requirements:
Required Skills:
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Regulatory research and application: You can dig into federal regulations, acquisition rules, and legal frameworks — not as a lawyer, but as someone who needs to understand what they require and ensure a proposal complies. You don't panic when someone hands you a FAR clause you've never seen. You read it, figure out what it means for the proposal, and move forward. This is the single most important skill in the role: the ability to independently research, interpret, and apply complex regulatory material to real deliverables.
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Technical breadth as a communicator: You'll encounter cloud architectures, cybersecurity frameworks, DevSecOps pipelines, network designs, and more. You don't need to build these things — but you need to be comfortable enough with the concepts to participate meaningfully in technical discussions, interpret what engineers tell you, and write about it accurately. Think of it as the difference between speaking a language fluently and being able to read a menu and hold a conversation. The willingness and ability to keep expanding this working knowledge over time is essential.
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Clear, structured thinking: You can take a messy, ambiguous situation — like a 200-page RFP packed with regulatory cross-references and technical requirements — and break it into a workable plan without someone holding your hand.
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AI as a force multiplier: You either already use AI assistants, large language models, or similar tools in your workflow — or you're the kind of person who would pick them up in a week and start finding uses no one asked you to find. In this role, AI fluency isn't a nice-to-have — it's how a smart junior professional closes the gap between what they know today and what the work demands. We'll help you build this skill, but we need you to meet us halfway with curiosity and initiative.
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Intellectual curiosity: Government contracting sits at the intersection of law, technology, and business. You need genuine interest in learning all three — not deep expertise, but the drive to keep building your working knowledge and to chase down answers rather than wait for them.
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Strong writing and editing: You communicate precisely and can adapt your tone and level of detail across audiences — from compliance matrices to technical volumes to management narratives.
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Self-direction with team awareness: You work independently but stay tuned in to what the team needs. You anticipate rather than react.
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Organization under pressure: Proposals have hard deadlines. You manage competing priorities without dropping things.
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Reliability and availability: This team runs on trust. When a deadline is approaching, people need to know you're reachable and engaged — not because someone is tracking your hours, but because the work demands it. You manage your own schedule, your own energy, and your own commitments well enough to be the person the team can count on.
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Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
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Experience with proposal management software (e.g., Adobe Acrobat, SharePoint, or similar tools).
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Excellent organizational and time management skills.
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Strong attention to detail and ability to manage multiple projects simultaneously.
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Ability to work collaboratively in a team environment and communicate effectively with diverse stakeholders.
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Excellent analytical, problem-solving, and decision-making skills.
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Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.
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Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
Education and Experience:
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A college degree is welcome but not required — we'll weigh equivalent experience, self-directed learning, or any evidence that you can think critically and produce quality work. If you majored in something that taught you to read carefully, argue clearly, and figure out complex systems from first principles, that's the background we value most.
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Six years or more of related experience preferred.
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Veteran Preferred.
Physical Demands:
Sitting: The Proposal Coordinator will spend a significant portion of the day seated at a desk, attending meetings, and working on a computer.
Standing: Occasional standing is required during presentations, meetings, and site visits.
Travel: The Proposal Coordinator may be required to travel frequently to meet with clients, government officials, and other stakeholders.
Mobility: The role may involve moving between various locations within the office or visiting operational sites, which may require walking or standing for extended periods.
Benefits Offered: Comprehensive health, dental, and vision insurance; 401(k) with employer match; paid time off; and company paid holidays.
V3Gate is an Equal Opportunity Employer.
If you require accommodation to seek employment with V3Gate, please email [email protected] or call 1(855) 483-4283. Accommodations are provided on a case-by-case basis.
