We are seeking a highly organized and professional Office Manager to oversee daily administrative operations and ensure the efficient functioning of our office. The ideal candidate will create and maintain a positive work environment while supporting organizational effectiveness, communication, and workplace safety.
Responsibilities
- Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees query regarding office management issues (e.g. stationery, Hardware, and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Always present a positive and professional demeanor
Skills
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Hands on experience with office machines (e.g. fax machines and printers)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Job Type: Full-time
Pay: $18.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
Medical Specialty:
- Ob/Gyn
- Pediatrics
- Primary Care
Experience:
- Practice Managers & Administrators: 1 year (Required)
- Management: 1 year (Required)
Work Location: In person
