Title: Accounts Payable Specialist
Location: Lancaster Corporate Office
Department: Business Services
Reports Into: Controller
Position Type: Hourly
Average Hours: 40 hours per week with overtime as needed
Wage: $20.00 - $26.00 per hour
Summary:
The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of invoices, reconciling vendor statements, and maintaining vendor accounts. This role also oversees the company’s credit card platform, supports business license renewals, and tracks company vehicles and vehicle registrations. The position plays a key role in maintaining financial accuracy, compliance, and efficient administrative operations.
Duties and Responsibilities:
● Receive, organize, process, and pay vendor bills efficiently, accurately, and timely.
● Code bill activity to the appropriate general ledger accounts, departments, locations, and accounting periods.
● Manage payment workflow to realize savings with early payment discounts and rebate programs and avoid increased costs of penalties and interest.
● Manage Company’s corporate credit card platform.
● Understand and determine the correct application of sales tax and use tax.
● Understand vendor payment terms and basic contract language to ensure compliance and ability to advocate for the Company.
● Maintain and continually improve/develop the daily accounts payable workflow, including working with other internal departments and our external vendors to ensure the process flow is accurate and complete.
● Continually work towards better processes for storing and organizing bills electronically.
● Maintain positive working relationships with vendors, ensure proper remittance and contact information is current and complete, and resolve vendor issues timely and respectfully.
● Maintain vendor records including current W9s.
● Issue 1099s.
● Assist with tracking of vehicles, fuel cards, and vehicle registrations in several states.
● Assist with organizing and maintaining current business licensing across several states.
● Assist with cost and expense analysis and reporting as requested by management.
● Perform all duties, responsibilities, and assigned tasks with diligence, consistently seeking opportunities to improve workflow and efficiency.
● Maintain updated process documentation.
● Promote and maintain a positive work environment and culture.
● Other duties as assigned.
Education and Experience:
● Associates degree preferred.
● 1-3 years of accounts payable, accounting, or related finance role
Job Qualifications:
● Proficiency in MS office and MS Excel.
● Willingness to work in the office. This is not a remote position.
● Ability to work within a team and independently.
● Attention to detail.
● Highly organized work style.
● Excellent oral and written communication skills.
● Ability to work in a fast-paced, high-volume environment.
● Driven and self-motivated.
● Ability to think critically.
Physical Demands:
● Able to sit or stand for extended periods of time in front of computer.
● Able to communicate verbally over the phone.
● Able to work overtime as needed to perform job duties.
Job Type: Full-time
Pay: $20.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: In person
