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Clinical Administrative Assistant
Copper Ridge Surgery Center —Traverse City, MI
- From $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Writing skills
- Health savings account
- Health insurance
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Clinical Administrative Assistant
Copper Ridge Surgery Center —Traverse City, MI
Open, read, route and distribute incoming mail or other materials and answer routine letters; mail newsletters, promotional material or other information.
From $20 an hour
Quick Apply

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Clinical Administrative Assistant

Copper Ridge Surgery Center -
Traverse City, MI

Quick Apply

Job Details

Full-time
From $20 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Professional development assistance
Flexible schedule
Life insurance
Referral program

Qualifications

Confidential information handling
Microsoft Excel
Writing skills
Employee relationship building
English
Microsoft Office
Administrative experience
Social media platforms
Desktop applications
Individual consumer customer service
Clerical experience
Technical Proficiency

Full Job Description

Copper Ridge Surgery Center is an award-winning, multi-specialty outpatient Ambulatory Surgery Center (ASC) located in Traverse City. We are one of the largest ASCs in Michigan, servicing a large number of patients in our eight ORs and four procedure rooms.

We are currently seeking Clinical Administrative Assistant to join our team to perform clerical duties that support the Administrative and Clinical departments. The Clinical Administrative Assistant is highly adaptable to a fast-paced environment, demonstrates quality customer service.

ESSENTIAL FUNCTIONS

Uses computers for various applications, such as database management or word processing
Create and maintain benchmarking spreadsheets and dashboards
Extract, and manipulate data from various vendor reports and enter information into databases
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material
Operate office equipment, such as fax machines, copiers, and computers and arrange for repairs when equipment malfunctions
Provide comprehensive administrative support; maintain scheduling and event calendars, managing meeting calendars, and coordinating logistics
Create and complete form templates, paper and digital, in accordance with company procedures as needed
Assist to create, organize, and maintain educational and training materials in coordination with the Clinical Nurse Educator
Make copies of correspondence or other printed material
Compose, type, and distribute meeting agendas, meeting minutes, routine correspondence, or reports (such as presentations or expense, statistical or monthly reports)
Take meeting minutes and accurately transcribe information from notes or recording
Manage projects that contribute to committee or teamwork
Conduct searches to find needed information, using such sources as the Internet and professional standards
Open, read, route and distribute incoming mail or other materials and answer routine letters; mail newsletters, promotional material or other information
Learn to operate new office technologies as they are developed and implemented
Coordinate conferences, meetings, or special events, such as luncheons or celebratory ceremonies
Assist in the preparation and attend staff meetings, committee meetings and educational events as directed
Participate in Quality Assurance (QA) initiatives, including benchmarking, planning, performing evaluations, data collection, making recommendations and implementing change
Assist the clinical team leaders with scheduling grids, daily assignment sheets, or other organizational needs when asked
Manage and order supplies to support the center’s marketing, quality, recognition, and other initiatives as needed
Coordinate social media with marketing agency as needed
Prepare and manage internal digital communication and presentations
Communicate effectively with supervisors, peers, vendors, business associates, and physician office personnel in person, by telephone, in handwritten form or by e-mail
Work cohesively with clinical, front desk, and business departments and communicate pertinent changes effectively
Perform additional responsibilities as needed

SKILLS and REQUIREMENTS

Clerical: knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, creating and maintaining spreadsheets, extracting data, and other office procedures and terminology
English language: knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar
Active listening: giving full attention to what other people are saying, taking time to understand points being made, asking questions as appropriate and not interrupting at inappropriate times
Reading comprehension: understanding written sentences and paragraphs in work related documents
Writing: communicating effectively in writing as appropriate for the needs of the audience
Speaking: talking to others to convey information effectively
Medicine: Basic medical terminology related to treatment of diseases and operative procedures preferred.
Customer and personal service: knowledge of principles and processes for providing customer and personal services; this includes consumer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Computer and software skills including, but not limited to, electronic medical or health record (EMR or EHR) software and Microsoft Office suite, including Excel and Power Point, Adobe Acrobat editor, digital and social media
Proficiency in using and learning new software, social media and digital media to apply creativity, innovation and efficiency to initiatives
Judgment and decision-making: considering the relative costs and benefits of potential actions to choose the most appropriate one; must be able to keep sensitive information confidential
Organization, planning, and prioritization: develop specific goals and plans to prioritize, organize, and accomplish work with detail and precision
Critical thinking: using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
Updating and using relevant knowledge: keeping up-to-date technically and applying new knowledge to your job
Highly competent interpersonal skills: ability to develop constructive and cooperative working relationships with others and maintaining them over time
Maintain strict confidentiality when handling sensitive or proprietary information

EDUCATION & EXPERIENCE

Associate’s Degree, Bachelor’s degree preferred
2+ years of clerical/administrative experience required; experience in healthcare setting preferred

PHYSICAL REQUIREMENTS

Requires intermittent sitting, standing, walking and lifting and pushing of light to medium objects
Works in a clean well-lit and ventilated environment with no apparent direct exposure to physical hazards

Based on the OSHA guidelines for exposure determination, this position falls within Category B – occupations that do not require tasks that involve exposure to blood or other potentially infectious materials. Policies are in place for Standard Precautions identifying risks and appropriate barrier protection.

The above is intended to describe the general content and requirements for the performance of this position. It is not an exhaustive statement of responsibilities or requirements as secondary roles which could include responsibilities beyond your job description may be required. You are an employee of the center,.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Vision insurance

Work Location: In person

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