Elmington is a privately owned real estate investment and development firm based in Nashville, TN. Since 2010, we have focused on delivering extraordinary results, recruiting the best talent, and paving our own path. Elmington has completed over $4 billion in real estate transactions and is among the largest privately held real estate companies in the southeast, with properties in over 29 states and over 40,000 units.
POSITION SUMMARY:
The Accounting Assistant / Staff Bookkeeper supports Elmington’s accounting operations by maintaining accurate financial records, processing routine accounting transactions, assisting with accounts payable and accounts receivable activities, reconciling accounts, and supporting timely financial reporting. This role requires strong attention to detail, follow-through, confidentiality, and a commitment to accurate, organized bookkeeping practices.
KNOWLEDGE/SKILLS/ABILITIES:
Working knowledge of basic accounting principles, bookkeeping practices, and financial recordkeeping
Ability to process and record accounts payable, accounts receivable, invoices, payments, expense reports, and other routine transactions accurately and timely
Experience reconciling bank accounts, credit card activity, vendor statements, customer accounts, and general ledger balances
Strong data entry accuracy, organizational skills, and ability to maintain clean, audit-ready documentation
Proficiency with Microsoft Excel and accounting software; ability to learn new systems and follow established processes
Ability to identify discrepancies, research issues, and communicate findings clearly to internal team members and vendors
Strong written and verbal communication skills with a service-oriented approach to supporting internal and external partners
Ability to prioritize recurring deadlines, manage multiple tasks, and maintain accuracy in a fast-paced environment
Ethical conduct with a strong commitment to confidentiality and handling sensitive financial information appropriately
ESSENTIAL JOB FUNCTIONS:
- Record daily financial transactions and maintain accurate, up-to-date accounting records in accordance with established procedures
- Process invoices, payments, deposits, expense reports, and other accounts payable and accounts receivable activity
- Reconcile bank statements, credit card accounts, vendor statements, customer accounts, and general ledger balances; research and resolve discrepancies
- Assist with month-end and year-end close processes by preparing supporting schedules, compiling documentation, and verifying account activity
- Maintain organized financial files and documentation to support audits, reporting, compliance, and internal review
- Communicate with vendors, customers, and internal teams to resolve billing, payment, coding, and documentation questions
- Serve as the primary administrator for the company's banking portals, including maintaining user access, coordinating with banking representatives, troubleshooting issues, and ensuring the efficient operation of online banking tools.
- Support preparation of routine financial reports, account summaries, and budget-related information as requested
- Perform other duties as assigned
SPECIFIC EDUCATION OR EXPERIENCE:
High school diploma or equivalent required; associate degree or coursework in Accounting, Finance, Business, or related field preferred
1–3 years of accounting, bookkeeping, accounts payable, accounts receivable, or related administrative finance experience preferred
Experience using accounting software and Microsoft Office, including Excel
Demonstrated ability to enter and review financial data accurately, meet recurring deadlines, and maintain organized records
Experience supporting reconciliations, invoice processing, payment posting, account coding, or month-end close activities preferred
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Frequently sit, stand and walk.
Regularly required to talk or hear.
Frequently required to use hands or fingers to handle or feel objects, tools or controls.
Occasionally required to climb or balance, stoop, kneel, crouch or crawl.
Occasionally lift and/or move up to 25 pounds.
Vision abilities include close vision, distance vision, peripheral vision and the ability to adjust focus.
The noise level in the work environment is usually moderate.
Temperatures in the workplace is typically moderate, though the ability to withstand seasonal cold and heat of the outdoors is necessary.
TRAVEL REQUIREMENTS:
- Travel up to 5% of the time.
The OneElmington Experience
We're creating a different kind of company at OneElmington. We promise we will never be ordinary, which we hope you can see by this job description. There will be many days you simply aren't comfortable. You will be pushed to accomplish more than you ever thought possible. You will be challenged by your team leader and your peers to achieve more and to find better ways. With that said, we know OneElmington is not for everyone. BUT, if you believe in yourself, enjoy a challenge and appreciate working with exceptional people, then OneElmington could very well be the last company you ever work for.
OneElmington is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. OneElmington makes hiring decisions based solely on qualifications, merit, and business needs at the time.
