An NSA Archivist's overarching role is to manage the proper and accurate arrangement and description of NSA federal records; in accordance with NSA policies, mission-related requirements, and accepted industry standards and practices; to ensure their long-term preservation and accessibility for operational, business and investigative purposes. The long-term preservation and availability of NSA federal records supports continuity and consistency throughout Federal administrations and agencies, assists Federal leaders and officials with making informed decisions, and allows NSA to meet mission-related, litigation, and Freedom of Information Act (FOIA) obligations and provide relevant information to Federal oversight agencies when required. In addition, NSA Archivists provide direct support to researchers across the Federal Government, plan and present history-related exhibits and outreach initiatives, and support publications and other engagement efforts, in order to promote proper archival practices and broaden the effective use of NSA federal record collections. Archivist responsibilities include, but are not limited to: - Apply all Records Disposition Schedules required against historical and current reference to determine and approve release of "Official Permanent Records". - Coordinate and oversee the preservation of recorded historical material. - Ensure integrity and transition of all permanent records through automated processes (the Electronic Records Management Program). - Manage all research requests (e.g., from FOIA Office, Scientific and Technical information collection). - Manage and track NSA/CSS releases to National Archives and Records Administration (NARA) - Manage inventory of permanent records. - Assess, preserve, publish and reference public records and historical documents. - Obtain, organize and maintain information. - Maintain principles and concepts of professional archival work - Apply the requirements for handling, couriering, transporting, and safeguarding protected (e.g., FOIA/Privacy Act) and/or classified information. - Apply principles, procedures, and tools for data and database management. - Arrange information and materials in a useful manner. - Ensuring sound information governance and accountability measures are in place, according to NSA and federal policies, mandates, and accepted NARA guidelines and practices. - Modernizing archival practices and techniques - Leading the transformation of NSA records management to address preservation challenges of hardcopy and electronic records. - Serving on NSA-wide and Federal Government-wide working groups, committees and task forces; participating in team outreach activities; providing briefings on archival activities and historical events, as needed.
The Records Management (RM) Division, within the Office of Information Management (OIM), is responsible for administering NSA's Records Management Program by promulgating policies, developing and implementing procedures, providing direction, and conducting training to ensure the proper control and preservation of official NSA federal records. Our mission is to assist NSA offices worldwide in meeting the goals of Open Government and Transparency, to ensure that information regarding NSA missions and functions is available to support current operations and legal obligations, and to oversee and facilitate the management of NSA federal records from creation, through maintenance and use, to final disposition.
The qualifications listed are the minimum acceptable to be considered for the position. Degree must be in History or Library Science. Relevant experience must include one or more of the following: archiving (including archival administration), records management, history, library science, or curation. FULL PERFORMANCE Entry is with a Bachelor's degree plus 3 years of relevant experience, or a Master's degree plus 1 year of relevant experience, or a Doctoral degree and no experience. An Associate's degree plus 5 years of relevant experience may be considered. SENIOR Entry is with a Bachelor's degree plus 6 years of relevant experience, or a Master's degree plus 4 years of relevant experience, or a Doctoral degree plus 2 years of relevant experience. Academy of Certified Archivists (ACA) certification is also required.
The ideal candidate for the NSA Archivist role should have: - Prior administrative experience in effectively organizing and maintaining hardcopy and electronic records, information, and/or data, - Be proficient in teaming within a diverse workforce to achieve expected outcomes, - Be able to independently and efficiently lead projects and workflows within established schedules and defined scopes. Moreover, an NSA Archivist should be: - Poised and efficient results-driven individual - Works well under minimal supervision, - Independently sets and meets priorities, - Demonstrates a friendly and professional demeanor, - Is able to handle diverse assignments.
Pay: Salary offers are based on candidates' education level and years of experience relevant to the position and also take into account information provided by the hiring manager/organization regarding the work level for the position. Salary Range: $85,447 - $187,093 (Full Performance, Senior) Salary range varies by location, work level, and relevant experience to the position. Training will be provided based on the selectee's needs and experience. Benefits: NSA offers a comprehensive benefits package. Work Schedule: This is a full-time position, Monday - Friday, with basic 8hr/day work requirement between 6:00 a.m. and 6:00 p.m. (flexible). DCIPS Trial Period: If selected for this position, you will be required to serve a two-year DCIPS trial period, unless you are a veterans' preference-eligible employee, in which case you are required to serve a one-year trial period. This trial period runs concurrently with your commitment to the position, if applicable. Before finalizing your appointment at the conclusion of your trial period, NSA will determine whether your continued employment advances the public interest. This decision will be based on factors such as your performance and conduct; the Agency's needs and interests; whether your continued employment would advance the Agency's organizational goals; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. If you do not receive certification for continued employment, you should receive written notice prior to the end of your trial period that your employment will be terminated and the effective date of such termination.
Apply soonest, as job postings can close earlier than stated end dates due to changes in requirements. It is important to review and note the minimum qualifications, as only those applicants who meet the required qualifications will be contacted to continue the employment process. Please populate the resume tool to showcase any relevant work experience and education related to the position and answer any applicable screening questions. Information collected will be used to determine eligibility, and failure to provide accurate information may result in disqualification for this position. A confirmation email will be sent after submission of the first application and also after any future updates to submitted applications. **Due to time sensitive communications regarding applications, please ensure your spam filters are configured to accept email from [email protected]. For job vacancies that include stated testing requirements, also include the following: @uwe.nsa.gov, @nsa.gov, and @pearson.com** U.S. Citizenship is required for all applicants. NSA is an equal opportunity employer and abides by applicable employment laws and regulations. All applicants and employees are subject to random drug testing in accordance with Executive Order 12564. Employment is contingent upon successful completion of a security background investigation and polygraph. NSA is committed to providing reasonable accommodations to qualified applicants with disabilities during the application and hiring process. The following four narrative questions provide an opportunity for you to highlight your dedication to public service for the hiring manager and agency leadership (or designee(s)). While your responses are not required and will not be scored, we encourage you to thoughtfully address each question. Please provide a response of 200 words or less to each question. You will be asked to certify that you are using your own words and did not use a consultant or artificial intelligence (AI) such as a large language model (LLM) like ChatGPT or Copilot. (Please attach in application) 1. How has your commitment to the Constitution and the founding principles of the United States inspired you to pursue this role within the Federal government? Provide a concrete example from professional, academic, or personal experience. 2. In this role, how would you use your skills and experience to improve government efficiency and effectiveness? Provide specific examples where you improved processes, reduced costs, or improved outcomes. 3. How would you help advance the President's Executive Orders and policy priorities in this role? Identify one or two relevant Executive Orders or policy initiatives that are significant to you, and explain how you would help implement them if hired. 4. How has a strong work ethic contributed to your professional, academic or personal achievements? Provide one or two specific examples, and explain how those qualities would enable you to serve effectively in this position.
**VETERANS AND TRANSITIONING SERVICE MEMBERS** Thank you for your service! The National Security Agency (NSA) is part of the Defense Civilian Intelligence Personnel System (DCIPS). All positions at NSA are in the Excepted Service under Title 10, United States Codes (U.S.C.), Section 1601 appointment authority. Veterans' Preference In accordance with the procedures provided in DoD Instruction 1400.25, Volume 2005, "DoD Civilian Personnel Management System: Defense Civilian Intelligence Personnel System Employment and Placement," NSA applies veterans' preference, as defined by Section 2108 of Title 5, U.S.C., to eligible candidates. If you are claiming veterans' preference, you are required to provide acceptable documentation of your preference eligibility upon application. Acceptable documentation includes: - DD-214: "Certificate of Release or Discharge from Active Duty," which shows dates of service and discharge under honorable conditions (Copy 4); OR - Certification of Service: A written document on letterhead from the appropriate branch of the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. The certification should include the military service dates, including the expected discharge or release date; AND - Standard Form 15 (SF-15) Application for 10-point Veteran Preference (http://www.opm.gov/forms/pdf_fill/sf15.pdf). If you are claiming a service-connected disability of 30 percent or more, the documentation you provide must specifically demonstrate this level of disability; AND - VA Letter of Disability (for 10pt and Sole Survivorship rating) You may obtain a letter from the Department of Veterans Affairs reflecting your level of disability for preference eligibility by visiting a VA Regional Office, contacting a VA call center, or online (https://www.ebenefits.va.gov/). **Failure to provide sufficient documentation of veterans' preference eligibility may preclude NSA from identifying you as a preference eligible candidate during the hiring selection process.
