Invoicing Specialist
Operations
Location: Hybrid (in-office 3 days a week in New Castle, DE)
FLSA: Exempt
Salary Range: $21 - $25
Start date: Early to mid April 2026
Reports To: Operations Manager
Overview
Do you pride yourself on your attention to detail, planning skills, and accomplishing tasks on your to-do list? If yes, you may be a great fit for this position!
ProAutomated is looking for an Invoicing Specialist to handle a variety of tasks including, but not limited to: invoicing, expenses, financial audit, and data entry to support our team of 150+ field engineers. Additionally, this position includes support for our office services and company assets. This is a Monday-Friday full-time position with a combination of work-from-home hours, as well as in-office hours in Christiana, Delaware. Training will be fully conducted in-office.
What you will be doing
Process time and expense submissions daily with a high level of accuracy
Ensure timely and accurate invoicing using financial data and Google Sheets
Support the Invoicing Department by maintaining organized, reliable invoicing records
Work toward increased autonomy and ownership of invoicing systems and processes
Make informed decisions that reflect company values and a strong sense of fairness
Adhere to a strict code of ethics and maintain high standards of integrity
Stay proactive and engaged in managing responsibilities and deadlines
Demonstrate flexibility and a willingness to support business growth as needed
About us
ProAutomated is a progressive, fast-growing company breaking into new industries across many technologies. We have a team of 150+ engineers spread across the country who perform automation services, and our Invoicing and Operations teams are the people behind the curtain, making it all work!
We focus on a commitment to caring for each other, fostering a fun and positive work environment and sense of community, and providing our team members with the autonomy to take ownership and pride in their work. We strive to be *the best* place to work, and we constantly look to provide opportunities and enrich the lives of our team members.
Offering:
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Paid training
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$21-25 per hour based on education and experience
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Growth Opportunities
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Benefits include health, dental, vision, 401K and more.
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Estimated hours per week: 40
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Laptop and company phone provided
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Team bonding events / holiday parties / company retreat
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Catastrophe Fund to aid ProAutomated employees impacted by major events
Candidate requirements:
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2 years of financial experience in an office setting required
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Experience with Microsoft Office software suite & Google systems
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Excellent written and verbal communication skills
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Flexible and able to adapt to changes in tasks as necessary. We are a growing company!
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Honest, diligent and accurate
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Must be authorized to work in the US for US positions
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Strong attention to detail and organizational skills
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Strong analytical and problem-solving skills
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