SUMMARY: This position is responsible for performing accounting functions, recording and reporting a variety of financial transactions. This includes processing journal entries, reconciling accounts, and involvement in the annual audit. This is a full-time, benefits-eligible position that reports to the Controller.
This position is not exempt from provisions of the Fair Labor Standards Act (FLSA) and is eligible to earn overtime pay for hours worked above 40 in a single work week. This position is not eligible for visa sponsorship.
Essential Duties and Responsibilities include:
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Prepare journal entries along with supporting documentation, for review and approval. Responsible for ensuring all approved journal entries are entered into the general ledger on a timely and accurate basis.
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Prepare monthly account analysis and reconciliation of assigned general ledger accounts, including bank reconciliations, to ensure proper balances are reported. Identifies, investigates and reports all discrepancies and works with appropriate personnel to ensure that all reconciling items clear in a timely and accurate manner.
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Ensure timely, thorough, and accurate month-end close process.
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Provide information to faculty, staff and students; explain transactions; resolve accounting issues and discrepancies.
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Assist in year-end audit preparation.
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Process all gift batches from Advancement.
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Share in management of the purchasing card process, including hosting training and information sessions with purchasing card holders.
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Review project codes.
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Assist with fixed asset process and posting.
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Post departmental deposits.
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Handle external invoicing for campus.
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Assist with payroll tasks.
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Assist with daily banking entries for depository accounts.
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Provide coverage for Accounts Payable and Purchase Order processes as needed.
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Create process documentation and instructions.
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Maintain strict confidentiality of student and university information, adhering to FERPA and other applicable regulations.
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Perform backup duties for Finance Office personnel as assigned
Secondary Duties and Responsibilities:
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Other duties and special projects may be assigned to meet department and university needs.
Experience, Knowledge, and Skills Required
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1-3 years of general ledger accounting experience, preferably in a higher education or nonprofit setting.
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Highly proficient with Microsoft Excel and experience with accounting software and Windows-based applications; Jenzabar experience preferred.
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Proven exceptional attention to detail and ability to consistently produce error free results.
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Demonstrated organization and follow-up and follow-through skills to ensure completion of goals and objectives.
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Must be able to work in a fast-paced environment with demonstrated ability to effectively prioritize multiple competing tasks and demands.
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Proven ability to convey complex accounting information in a concise, easily understood manner to a wide range of constituencies.
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Ability to quickly learn and apply new knowledge and skills.
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Excellent written and verbal communication skills and track record of proactive communication.
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Proven ability to identify, define, analyze, and resolve complex problems.
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Exceptional follow-up and follow-through skills as well as ability to plan, organize and control projects through to completion.
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Ability to handle and maintain confidential information.
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Bachelor’s degree in accounting, finance or related field or equivalent combination of education and experience.
Application Process
Does this sound like a good fit? Submit the following:
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A cover letter addressing the position qualifications and experience.
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Current résumé
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Salary Expectations
Applications received by October 3, 2025, will receive first consideration. Queens will continue to accept applications until the position is filled.
About Queens University of Charlotte
Located in the heart of the nation’s second fastest growing metropolitan area, Queens University of Charlotte leverages the city’s diverse and thriving environment as an extended classroom. Nationally recognized for undergraduate programs in international and interdisciplinary education, Queens blends the best of liberal arts learning with professional preparation and community engagement. Focused on supporting success for diverse learners, faculty build close and collaborative relationships with students and help them build intentional and individualized roadmaps for flourishing at Queens and beyond. At the graduate program level, the University offers innovative educational experiences that help learners advance professionally and retool for new opportunities. Our environs afford faculty myriad opportunities to advance their own professional growth and teaching and research interests by collaborating with vibrant industry, non-profit, and community organization sectors.
Because of our history of innovation and our legacy of strong leadership, Queens is positioned to be among the new forerunners of American higher education. This is a defining moment for Queens. While other institutions are focused on sustaining and surviving, we are thinking much bigger.
Institutions that understand what is needed and are willing to reimagine what is possible can position themselves to thrive and strengthen their market position after the pandemic with innovative approaches that are deeply connected to the world and its greatest challenges.
By 2030, Queens aspires to become the leading, private, national university of Charlotte with deep, meaningful, and reciprocal connections to the needs of our local community and economy; inventive and multidisciplinary academic programs that are connected to the world’s most pressing challenges and biggest areas of opportunity; a fully connected, integrated, and innovative set of experiences that support holistic wellness and wellbeing; a culture of continuous improvement and investment that enables faculty and staff to flourish and achieve their full potential; and a comprehensive approach to diversity, equity, and inclusion that begins on campus and radiates throughout the community.
Queens University of Charlotte aims to be a leading comprehensive university, distinguished by its commitment to transforming the lives of its students and enhancing the intellectual and cultural fabric of its community. Queens is a campus where diversity, equity, and inclusion are core values. The mission of Queens is to provide transformative educational experiences that nurture intellectual curiosity, promote global understanding, encourage ethical living, and prepare individuals for purposeful and fulfilling lives. To this end, the University recruits talented faculty, staff, and students from across the United States and around the world. Queens encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically minoritized communities. The University also invites applications from individuals who are prepared to provide a rich and varied educational experience to our increasingly diverse student body and to collaborate with colleagues to make Queens an equitable and inclusive place to live, learn, and work.
Queens works to provide an accessible living, learning, and working environment for current and prospective faculty, staff, and students and visitors to our campus. If there are accommodations, we can provide to make your application process more accessible, please contact the Director of Human Resources (
[email protected], 704-337-2297). The position duties and responsibilities listed above should be able to be completed with or without reasonable accommodations. HR works in partnership with employees to manage the workplace accommodations process.
Benefits
Queens offers comprehensive benefits to eligible employees, including: medical, dental and vision insurance, domestic partner benefits, a 403b retirement plan, with two options (pre-tax or post-tax (Roth) contributions) with a generous match, vacation and generous paid holidays, tuition remission and tuition exchange, Queens-paid life insurance, supplemental life insurance, dependent life insurance, accidental death and dismemberment insurance, disability insurance, flexible spending accounts (medical, dependent care, Health Savings Account), sick leave and long-term disability leave, paid parental leave, FMLA leave when eligible, reduced cost meals at Morrison Dining Hall, employee assistance program (EAP), free access to the Levine Center, wellness programs. In addition, employees may choose benefits such as pet insurance, critical care insurance and legal assistance.
