JOB SUMMARY:
The Vice President, Finance & Administration provides strategic financial and operational leadership for the Michigan Restaurant & Lodging Association, overseeing all accounting, budgeting, compliance, human resources, and payroll functions. This role serves as a key organizational leader and advisor, staffing the Finance Committee, presenting financial reports to the Board, and driving sound fiscal strategy to support the Association's mission and long-term sustainability.
DUTIES & RESPONSIBILITIES:
1. Manages financial resources of the Association
- Develops and maintains relationships with banks and other financial institutions; opens and closes accounts within authority granted by Board
- Manages cash flow to maximize return on Association cash assets
- Monitors performance of investments; makes recommendations concerning more effective investment of Association resources
- Oversees annual audit/review and tax return preparation by independent CPA firm, including all related compliance and filings.
2. Manages day-to-day accounting activities of the Association
- Reviews accounting transactions for accuracy and performs necessary monthly entries to ensure accuracy of financial reports
- Prepares regular financial statements, as well as special reports requested by staff or the Board of Directors
- Manages bank, cash, credit card and other Association accounts; reconciles statements and transfers funds as necessary
- Manages accounts payable function, ensuring payment and reconciliation of vendor invoices
- Manages accounts receivable function; takes actions as necessary to collect outstanding obligations
- Maintains records of Association assets; ensures proper accounting for depreciation and amortization of assets
- Assists with grant management and reporting as requested
3. Creates and monitors the annual operating budget for the Association and related entities
- Coordinates with the CEO to establish and administer annual operational budget for the entire Association in collaboration with department heads
- Presents annual budget to Finance Committee and Executive Committee to obtain approval
- Monitors budget to actual results throughout the year and provides direction to department heads regarding budgetary overages
- Considers budgetary implications across all entities for new initiatives
4. Responsible for legal and regulatory compliance and necessary filings for the Association
- Oversees the preparation of necessary tax filings including 1099s, W-2s, quarterly payroll filings, etc
- Manages applicable liability insurance policies for the Association
- Submits annual LARA reports for all entities
- Prepares PAC and Lobbying reporting for compliance with Michigan reporting regulations.
5. Administers Human Resources, Payroll and Benefit programs for the Association
- Administers employee benefits plans, ensuring all documents are properly filed
- Conducts new employee orientations and exit interviews
- Reviews applications for employment; conducts reference checks and verifies information
- Maintains HR-related documents for all Association employees
- Handles discipline and termination of employees in accordance with company policies
- Processes periodic payroll; ensures timely filing of payroll reports
- Administers employee benefits plans, ensuring all documents are properly filed
- Serves as employer-sponsored 401k Plan Administrator, ensuring compliance with applicable laws and regulations
6. Leads Operations Department consisting of:
- Senior Director, Operations & Workforce Development
- Accountant
7. Attends Board of Directors meetings, representing Finance & Administration.
- Staffs the Finance Committee at and in between all Board of Directors meetings.
- Provides insight and updates to the Board of Directors at and in between meetings.
- Responsible for recording minutes at all Board of Directors meetings.
8. Other duties and tasks as assigned
REQUIRED EXPERIENCE & SKILLS
- Bachelor’s degree in Accounting with 3-5 years of nonprofit accounting and leadership experience
- Proficient with Microsoft Office Suite or related software
- Ability to prioritize work and manage time; able to work independently and responsibly with only limited direction
- Proficiency in accounting and association management systems
PREFERRED QUALIFICATIONS
- Certified Public Accountant (CPA) license
- Certified Association Executive (CAE) designation
- Substantive experience in Association or Operations leadership
- Experience in use of accounting (Sage Intacct) and database software (MCTrade) used by the Association is preferred
- Entrepreneurial Operating System (EOS) experience preferred
PROFESSIONAL COMPETENCIES
- Demonstrates sound judgment, professional maturity, self-confidence, and positive attitude in all interactions with employees, members, media contacts, and stakeholders
- Communicates accurately and concisely in written and verbal formats; adapts tone and style appropriately for different audiences and contexts
- Demonstrates initiative, collaboration, and coachability; seeks feedback and continuously improves skills
- Maintains composure and effectiveness under tight deadlines, changing priorities, and high-pressure situations
TEAM MRLA PERKS & BENEFITS
- Health, Dental & Vision insurance coverage for you and your dependents with generous employer premium share
- Employer-funded life insurance
- Short-Term and Long-Term Disability Insurance
- Flexible Spending and/or Dependent Care Accounts
- 401(k) Retirement Plan with matching funds available
- 12 day Sick Time per year
- 2-weeks paid vacation per year
- 10 paid Holidays per year
- Paid parking
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
The physical demands and work environment characteristics described here are representative of those individual encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work will be performed indoors in a generally comfortable office environment as well as some travel to potential and current members. Employees must possess the following physical requirements:
1. Able to communicate with staff on a telephone, and hear and speak clearly to members and others face to face
2. Has vision sufficient to read printed documents, computer screens, forms, and other communications
3. Able to sit or stand for long periods of time
4. Able to reach above shoulder level to work, as well as bend, squat and sit, stand, stoop, crouch, reach, kneel, twist/turn, finger and feel
5. Must have ability to travel locally and out-of-town for extended periods, using private or commercial transportation and staying in public accommodations
6. Must have the physical ability to attend meetings, conventions, and other events, which may be held in large convention facilities with various accessibility, and maneuver through such facilities to perform a broad variety of duties
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Lansing, MI 48933
