Position Overview
The Senior Associate, Events Management, supports the Connected Leaders Platform (CLP) by planning and executing high-profile events in New York, Washington, DC, and occasional off-site venues. Reporting to the Director of Events Management, this role ensures events meet the Foundation’s standards for precision, hospitality, and sustainability. Beyond core responsibilities, the Senior Associate assists Special Projects & Partnerships (SPP) during key institutional moments, fostering collaboration across the CLP portfolio. This position is central to creating impactful convenings that advance the Foundation’s mission.
Work Schedule: This role is based in New York, NY, and required to be in the office Mondays through Fridays. The schedule allows flexibility depending on event needs, and occasional weekend work may be necessary.
Hiring Range: $110,900 - $120,000. This represents the present low and high ends of the Foundation’s hiring range for this position. Actual pay will vary based on various factors, including but not limited to experience.
Principal Duties and Responsibilities
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Lead end-to-end planning and execution of high-impact events, including executive meetings, multi-day gatherings, and hybrid events across New York, DC, and offsite venues, ensuring alignment with Foundation standards and sustainability goals.
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Serve as primary or co-production lead on event days, proactively managing logistics, guest experience, and program flow to deliver seamless and high-quality outcomes.
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Develop, refine, and implement comprehensive production materials (run-of-show, cue sheets, segment timing, backstage plans, technical notes), ensuring clarity and readiness for all stakeholders.
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Direct cue-to-cue rehearsals and collaborate closely with AV and technical teams to optimize timing, transitions, camera work, and streaming, anticipating and resolving complex production challenges.
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Provide real-time event leadership, including speaker liaison, backstage coordination, segment pacing, and show-calling, adapting to evolving needs and ensuring program integrity.
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Partner with Sustainable Operations to design and execute space planning, catering, and facilities logistics that support both event excellence and sustainability objectives.
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Oversee implementation and continuous improvement of event systems (Bizzabo, Monday.com, Box, Salesforce), standardizing templates and workflows to enhance efficiency and reporting.
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Manage event-related contracts, invoices, and vendor relationships, ensuring compliance with Foundation policies and effective stewardship of resources.
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Lead event data collection, post-event analysis, and feedback tracking, synthesizing insights to drive continuous improvement and inform strategic recommendations.
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Partner closely with the broader Connected Leaders Platform (CLP) team to provide surge support for high-profile institutional convenings, aligning planning, communication, and production practices to ensure seamless execution, consistent standards, and shared accountability across teams.
Experience, Education, and Skills
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Generally expected to have 5+ years of progressive experience leading event planning, production, stage management, show calling, broadcasting, or complex program management, with a proven record of delivering high-impact events.
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Bachelor’s degree or equivalent professional experience; advanced credentials in event management, production, or related fields are a plus.
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Demonstrated expertise supporting and leading live programs, hybrid events, cue-based productions, and multi-camera or broadcast-style programs; experience with executive-level or high-profile events strongly preferred.
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Adept at managing multiple priorities, timelines, and deliverables with exceptional attention to detail and follow-through.
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Outstanding written and verbal communication, with the ability to tailor messaging for diverse audiences and senior stakeholders.
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Proficiency with Microsoft 365 suite; working knowledge of Salesforce, Bizzabo, Monday.com, and other event/project management platforms is highly desirable.
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Hospitality-minded, service-oriented, and solutions-driven, with a proactive approach to anticipating needs and resolving challenges.
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Willingness and ability to travel domestically up to 20–25%
Competencies
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Action Oriented: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
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Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
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Manages Complexity: Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
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Nimble Learning: Learns through experimentation when tackling new problems, using both successes and failures as learning fodder.
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Strategic Mindset: Sees ahead to future possibilities and translates them into breakthrough strategies.
About The Rockefeller Foundation
The Rockefeller Foundation is a pioneering philanthropy built on collaborative partnerships at the frontiers of science, technology, and innovation that enable individuals, families, and communities to flourish. We make big bets to promote the well-being of humanity in food, health, energy, and finance, including through our public charity, RF Catalytic Capital (RFCC). For more information, sign up for our newsletter at www.rockefellerfoundation.org/subscribe and follow us on X @RockefellerFdn and LinkedIn @the-rockefeller-foundation.
The Rockefeller Foundation offers a comprehensive and competitive benefits package that includes health insurance programs, tuition reimbursement and student loan repayment, a generous 401K, parental leave, and various forms of paid time off, all to help our employees feel energized, cared for, and engaged.
As an organization, we focus on six values to advance our culture and continue our success. We are dedicated to being Transparent, Optimistic, Accountable, Collaborative, Trusted, and Equitable. We expect all employees at the Foundation to contribute by developing their unique perspectives and talent, challenging conventional wisdom through evidence and reason, and amplifying marginalized voices.
The Rockefeller Foundation is committed to the principles of equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, the Foundation ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status, liability for service in the United States Armed Forces, or any other protected status.
The Rockefeller Foundation is an Equal Opportunity Employer.
