The Education Department at Waldorf University has an immediate opening for an Office, Records/Compliance Assistant supporting the department, faculty, and students. This position works closely with Education Department faculty, the Licensure Officer, and the Clinical & Student Teaching Coordinator. This role is central to ensuring successful student advising, acceptance into the Teacher Education Program, placement in student teaching, graduation readiness, and student success in securing teaching positions after graduation.
The successful candidate will be highly detail-oriented, organized, proactive, and enjoy records management and administrative coordination. This position is scheduled for approximately 30–32 hours per week year-round during regular business hours.
Responsibilities
- Provide administrative support for the Education Department, including attending department meetings, preparing and distributing meeting minutes, action items, and follow-up communications.
- Coordinate with other university departments as needed to support departmental operations.
- Respond professionally and effectively to inquiries and requests, both verbally and in writing.
- Assist faculty, staff, and students with general office support and departmental resources.
- Maintain department files, office supplies, and an organized workroom environment.
- Accurately record, post, and audit reports to ensure student and state-related records remain current and accurate.
- In coordination with the Licensure Officer and Student Teaching Coordinator, audit student records for admission into the Teacher Education Program and recommendation for licensure.
- Schedule and audit student records to ensure compliance with university and state requirements.
- Collaborate with the Department Chair to review and anticipate Education Program course offerings and student course sequencing needs.
- Assist with departmental budget administration, including tracking and submitting travel reimbursements for student teacher supervisors in consultation with the Department Chair.
- Manage mass communications to students and faculty regarding deadlines, policies, procedures, and departmental updates.
- Maintain the accuracy and completeness of the Education Department pages on the Waldorf University website.
- Perform other duties as assigned.
Qualifications & Skills
- Associate degree required with one to three years of related administrative or records management experience, preferably in a higher education setting.
- Strong organizational, communication, and interpersonal skills with exceptional attention to detail and accuracy.
- Ability to manage multiple priorities, meet deadlines, and maintain confidentiality when handling sensitive student and university information.
- Familiarity with university systems, integrated databases, records management, and Microsoft Office applications, including Word, Outlook, and Excel.
- Ability to interpret and apply policies, procedures, and regulations related to student records and compliance, including FERPA and State of Iowa requirements.
- Demonstrated professionalism, initiative, and a genuine interest in supporting students, faculty, and future educators while contributing to the mission and goals of Waldorf University.
Benefits: This is a full-time benefit eligible position. Waldorf University offers a comprehensive benefit package with including: health, life, LTD, 401k match and tuition benefits for employees and their families, in addition to options in dental, vision, supplemental and voluntary life insurances and FLEX spending plan.
To Apply: Interested and qualified candidates are asked to apply through the link below, upload their application materials including a letter of interest outlining your qualifications, a resume, and contact information for at least three professional references. Final candidate will be subject to a background investigation.
Review of applicants will begin immediately and continue until position is filled.
More information about Waldorf, visit: https://www.waldorf.edu/about, https://waldorf.edu/departments/education-department/
Check out the Forest City aerial video created and produced by Waldorf’s very own Adjunct History Professor, Dr. Kevin Mason, for his “Notes on Iowa” project https://www.youtube.com/watch?v=xRDnPXu7GYI
Since 1903, Waldorf University has created opportunities for learning and service to students seeking well-rounded lives through education by establishing engaging online and residential communities centered on learning and faith. As a liberal arts university with core values Waldorf offers a curriculum to liberate the way students think so that they may develop a basic understanding and knowledge of how those in a variety of disciplines think and approach life. As a liberal arts university, Waldorf seeks to instill values of service, community, critical inquiry, and lifelong learning in each student and in the very culture of the college community. These values and this education prepare our graduates to understand and contribute to life in our complex and ever-changing world.
