Top 92 Ware malcomb Jobs

Administrative Assistant
Ware Malcomb —New York, NY
- $25 - $30 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
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Accounting Assistant
Ware Malcomb —Irvine, CA
- $22 - $25 an hour
- Full-time
- Hybrid work
- Office
- Administrative experience
- Contracts
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7d
Production Coordinator, Architecture
Ware Malcomb —San Ramon, CA
- $25 - $28 an hour
- Full-time
- Hybrid work
- Office
- Entry level
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Architectural Designer II
Ware Malcomb —Atlanta, GA
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
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Designer, Electrical Engineering
Ware Malcomb —Atlanta, GA
- Full-time
- Hybrid work
- Construction site
- Bachelor of Science
- Organizational skills
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Job Captain, Architecture
Ware Malcomb —Atlanta, GA
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
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Quality Management Specialist, Architecture
Ware Malcomb —Atlanta, GA
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Mid-level
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Payroll Lead
Ware Malcomb —Irvine, CA
- $75,000 - $92,000 a year
- Full-time
- 7 years
- Office
- Senior level
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5d
Senior Project Designer, Architecture
Ware Malcomb —Los Angeles, CA
- Full-time
- Hybrid work
- Management
- Computer literacy
- 11+ years
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Project Manager, Interior Architecture & Design
Ware Malcomb —San Ramon, CA
- $90,000 - $105,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- 7 years
- Microsoft Excel
Quick Apply
Senior Job Captain, Architecture - Advanced Projects Group
Ware Malcomb —Phoenix, AZ
- Full-time
- Hybrid work
- 5 years
- Office
- Bachelor's degree
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Designer I, Interior Architecture & Design
Ware Malcomb —Newark, NJ
- $25 - $30 an hour
- Full-time
- Hybrid work
- Office
- Analysis skills
- Bachelor's degree
Quick Apply
Architectural Designer II, Site Planning
Ware Malcomb —Oak Brook, IL
- Full-time
- Hybrid work
- Mid-level
- Bachelor's degree
- Mentoring
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Job Captain, Retail Architecture & Design
Ware Malcomb —Washington, DC
- $70,000 - $85,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
Quick Apply
Studio Manager, Architecture
Ware Malcomb —Houston, TX
- Full-time
- Hybrid work
- Office
- Business development
- Bachelor's degree
Quick Apply
Director, Architecture
Ware Malcomb —Irvine, CA
- $145,000 - $170,000 a year
- Full-time
- Hybrid work
- Office
- Bachelor's degree
- Mentoring
Quick Apply
Project Manager, Retail Architecture & Design
Ware Malcomb —Oak Brook, IL
- $85,000 - $100,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- 7 years
- Microsoft Excel
Quick Apply
Regional Director / Office Leader - Architecture & Design
Ware Malcomb —Washington, DC
- Full-time
- 11+ years
- Office
- Bachelor's degree
Quick Apply
Project Engineer, Mechanical Engineering
Ware Malcomb —San Francisco, CA
- $100,000 - $135,000 a year
- Full-time
- Management
- Construction site
- 5 years
Quick Apply
Designer II, Interior Architecture & Design
Ware Malcomb —San Ramon, CA
- $70,340 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Quick Apply

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Administrative Assistant

Ware Malcomb -
New York, NY

Quick Apply

Job Details

Full-time
$25 - $30 an hour

Qualifications

Customer communication
Administrative experience

Full Job Description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

As an Administrative Assistant in our New York office, you will support a collaborative and team-oriented environment. You will partner closely with Office Leaders to keep daily operations running smoothly while coordinating meetings and events, supporting client engagement efforts, and fostering an organized and welcoming environment for team members, clients, and partners. Your ability to balance priorities, communicate effectively, and maintain a proactive, positive approach will drive team success and elevate the overall office experience.

This is a fully onsite role, Monday through Friday, from 8:00 AM to 5:00 PM.

Your Role

Maintain a well-organized, professional, and welcoming office environment, including shared spaces such as conference rooms and resource areas.
Partner with Office Leaders and team members to support day-to-day office operations.
Monitor and maintain office supplies.
Manage conference room scheduling and coordinate space, equipment, and meeting setup needs.
Coordinate internal and external meetings and events, including scheduling, logistics, catering, and A/V setup.
Manage incoming and outgoing mail, deliveries, and shipping (FedEx), ensuring timely distribution and organization.
Serve as a point of contact for building management, security, and external vendors.
Support business development efforts by conducting market research and compiling insights on targeted companies, industry partners, and emerging practice areas.
Assist in the preparation of proposals, presentations, and marketing materials, including light editing of qualification packages and support for communication initiatives.
Perform a variety of administrative tasks, including data entry, document preparation, filing, and system updates.
Maintain CRM data (HubSpot) and support reporting efforts.
Assist with project-related administrative processes, including opening project numbers, generating reports in Deltek Vantagepoint, and managing documentation in Newforma.

Qualifications

Minimum of 3 years of administrative and/or business development experience, preferably within an architecture, engineering, or professional services environment
Proficiency with Microsoft Office and strong overall computer skills
Experience with Adobe Creative Suite (InDesign, Photoshop) and CRM platforms (e.g., Hubspot) is a plus
Strong ability to manage multiple priorities in a fast-paced environment while maintaining composure and attention to detail
Excellent verbal and written communication skills
Professional and courteous approach when interacting with team members, clients, and visitors
Highly organized, dependable, and proactive, with a strong sense of ownership and accountability

The compensation range $25-$30/hour, plus benefits. Read more about Life at Ware Malcomb.

The final agreed upon compensation is based on individual education, qualifications, experience, licensing, project specialty/complexity and work location. We may exceed the posted compensation range for candidates who surpass the posted requirements. At Ware Malcomb, certain roles are bonus eligible.

This is a full-time, long-term position.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

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Refine Your Search

ware malcomb jobs

Administrative Assistant

Accounting Assistant

Production Coordinator, Architecture

Architectural Designer II

Designer, Electrical Engineering

Job Captain, Architecture

Quality Management Specialist, Architecture

Payroll Lead

Senior Project Designer, Architecture

Project Manager, Interior Architecture & Design

Senior Job Captain, Architecture - Advanced Projects Group

Designer I, Interior Architecture & Design

Architectural Designer II, Site Planning

Job Captain, Retail Architecture & Design

Studio Manager, Architecture

Director, Architecture

Project Manager, Retail Architecture & Design

Regional Director / Office Leader - Architecture & Design

Project Engineer, Mechanical Engineering

Designer II, Interior Architecture & Design

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