Top 315 Events Program Assistant Jobs

Program Coordinator
HorizonCME —Clackamas, OR
- Full-time
- Hybrid work
- Mid-level
- Travel reimbursement
- Health insurance
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Events & Travel Administrative Assistant
Association of Alaska School Boards —Juneau, AK
- From $26 an hour
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid time off
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Executive Assistant & Travel/Event Coordinator
Insurance Agency Marketing Services, Inc —Elkhorn, NE
- $60,000 - $65,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Disability insurance
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6d
Office Assitant/Event Coordinator
Maine Rail Services, LLC —Unity, ME
- $23 an hour
- Part-time
- Inventory management
- Mid-level
- Office
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DJ Assistant — Event Production Support
Aym Entertain LLC —Santa Cruz, CA
- $16.90 - $27.00 an hour
- Temporary
- Clean driving record
- Customer service
- Ability to climb stairs
- Paid training
- 401(k)
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Event and Office Coordinator
University of Kansas Medical Center —Wichita, KS
- $24.71 - $35.82 an hour
- Part-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
- Paid jury duty
- Paid parental leave
Program Coordinator
Trigyn —White Plains, NY
- Weekends as needed
- Up to 50% travel
- Writing skills
- Office
Program Coordinator
Allied Staff Augmentation Partners, Inc. —White Plains, NY
- $31 - $34 an hour
- Weekends as needed
- Up to 50% travel
- Writing skills
- Travel
- Health insurance
- Dental insurance
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6d
Sales Administrative Assistant
Trapp Family Lodge —Stowe, VT
- From $25 an hour
- Weekends as needed
- Background check
- Mid-level
- Administrative experience
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2d
Event Coordinator Assistant - 1 Day Assignment
On Target Staffing LLC —Wayzata, MN
- $30 an hour
- Temporary
- Customer service
- Organizational skills
- Contracts
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1d
Household & Office Manager, Family Aide & Event Assistant
Chabad Lubavitch of North Orlando —Longwood, FL
- From $15 an hour
- Part-time
- Background check
- Classroom
- Serving
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6d
Assistant Manager of Events and Ministry Engagements - Saint Clement Parish - Lincoln Park - Vicariate II
St. Clement —Chicago, IL
- $16.60 - $26.60 an hour
- Evening shift
- Microsoft Excel
- Mid-level
- Bachelor's degree
Quick Apply
Assistant Event Coordinator
Impact Collective —New York, NY
- $33 - $38 an hour
- Full-time
- Computer literacy
- Typing
- Communication skills
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Events Coordinator & Assistant Manager of the Field to Table Café Market - 80358
St. Charles Community College —Dardenne Prairie, MO
- From $57,240 a year
- Full-time
- Customer service
- 5 years
- Mid-level
Quick Apply
Program Coordinator - Membership Groups and Special Events
Center For Strategic And International Studies —Washington, DC
- $57,000 - $65,000 a year
- Weekends as needed
- Salesforce
- Writing skills
- Research
- Health savings account
- Paid holidays
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Coordinator - Program/Event (West Coast)
Veeva Systems —Remote
- $22 - $28 an hour
- Full-time
- Remote
- Hospitality
- Sales
- High school diploma or GED
- Paid holidays
- Health insurance
Events Administrative Assistant
Melville Management Corp —New York, NY
- $100,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Travel
Quick Apply
Event Coordinator/Production Assistant (Freelance)
Caruso —Los Angeles, CA
- $25 an hour
- Weekends as needed
- Background check
- Google Workspace
- English
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Assistant Event/Operations Hospitality Coordinator
IndAroma —McLean, VA
- $19 - $23 an hour
- Weekends as needed
- Customer service
- Computer literacy
- Office
- Health insurance
- Paid time off
Quick Apply
Student Events Assistant - Student Employment Office of the Vice President of Enrollment Mgmt
Blue Ridge Community and Technical College —Martinsburg, WV
- $15 an hour
- Computer literacy
- Computer skills
- Reliable transportation

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Program Coordinator

HorizonCME
Clackamas, OR

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Job Details

Full-time

Benefits

Travel reimbursement
Health insurance
Paid time off
Retirement plan

Qualifications

Project team coordination
Committee work
Basecamp
Business travel arrangements
Faculty collaboration
Spreadsheets
Mid-level
Meeting scheduling
Trade show promotions
Expense reports
Relationship management
Meeting facilitation
Presentation preparation
Exhibition coordination
Task assignment
Delegation
Project stakeholder communication
Logistics planning

Full Job Description

Primary Job Functions

Confirm faculty selection from the suggestion of planning committee
Facilitate planning calls for conferences assigned
Coordinate all aspects of faculty agreements, training, travel, onsite performance, and expenses
Coordinate and facilitate onsite activities including faculty with exception of Exhibit/Sponsors
Build relationship with faculty members, exhibitor, and planning committee members
Preparation and transport of conference materials for onsite conference and transporting back to Horizon CME
Work closely with the Compass Audio-Visual team

-This includes, but not limited to, coordinating with Compass team to obtain securing the login for WI-FI credentials

When assigned a project with educational partners, the assigned Coordinator to determine/manage their role

a) Responsible for faculty arrangements, and onsite performance
b) Coordinator will go onsite to assist faculty

Communicate and adhere to all deadlines
Support and ensure Horizon CME selected staff travel arrangements, i.e., audiovisual team, senior management (on request) and self
Manage all aspects of clinician conference registration assigned
Participate in weekly check-in meeting with Operations Manager Duties
Follow up with suggested faculty and confirm in a timely manner
Follow up with next faculty choice, if unable to confirm previous faculty suggestion (within 48 hours of receiving a decline from previous faculty invite)
Send faculty paperwork within 48-hours of confirmation, follow up as needed to ensure the 48-hour deadline
When sending faculty agreement include slide template for faculty to complete Review faculty paperwork to ensure logical completeness
Receive speaker content and identified individual from Content Team review, give Content Team a deadline (within 2 months of the conference)
Finalize the agenda within 8 months of the conference
Once agenda is confirmed and promotional material available, send the promotional material to planning committee and faculty to promote the conference within 8 months of the conference
Initiate disclosure statement review process with Horizon CME Content/Accreditation Team
Receive and upload all faculty profile items to designated Horizon CME project management system within the week of receiving
Confirm faculty travel & accommodations at least two (2) months prior to conference
Upload faculty W9s received into “The Hub: W9 Forms” project board within a week of receiving the W9
Confirm logistics are accurate on the project management system (Basecamp)
One (1) to two (2) months in advance keep planning committee and faculty informed on conference detail via email and/or brief conference call
Communicate to planning committee and faculty at least every month an update on registration with instruction to promote conference to colleagues
Prepare and send information to Marketing for the Conference Guide (current agenda, speaker information, etc.)
Send pre-meeting letter to faculty two (2) weeks prior to conference/program
Send pre-meeting letter to faculty day before and morning of the conference as a reminder
Ensure faculty can review slides two (2) weeks prior to conference
Bring faculty into session room at least 10 minutes prior to faculty assigned presentation time
Ensure faculty receive thank you letter and honorarium day of conference (unless other arrangements are made or virtual conference)
Process faculty travel reimbursement in a timely manner
Upload Faculty honorarium sheets in Logistics folder titled “Honorarium”

a) Faculty reimbursement packet to Administrative Assistant include:
-Receipts submitted by faculty
-Travel reimbursement form submitted by faculty
-Honorarium form signed by faculty
-All receipts from expenses managed by Horizon CME (airfare, accommodations, ground transportation, etc.)

When requested, assign to-do items to individual team members for deliverables
Manage the master attendance list post conference for uploading in Basecamp
Create folder, including Medical Director (Brian Lee, PharmD) when receive the final evaluations listing those responding with an interest to be on planning committee
Schedule external debrief and planning next year’s conference no later than two (2) months after the conference
Send summary of final evaluation to faculty speakers and attach a thank you letter
Manage “Raffle Winners” spreadsheet incentive program:

a) Open Exhibit Hall Booth (virtual)
b) Populate from Raffle Winner spreadsheet
c) Coordinate with Administrative Assistant to obtain gift cards for in-person raffle

Job Type: Full-time

Benefits:

Health insurance
Paid time off
Retirement plan

Work Location: Hybrid remote in Clackamas, OR 97015

Quick Apply

Refine Your Search

Events Program Assistant jobs

Program Coordinator

Events & Travel Administrative Assistant

Executive Assistant & Travel/Event Coordinator

Office Assitant/Event Coordinator

DJ Assistant — Event Production Support

Event and Office Coordinator

Program Coordinator

Program Coordinator

Sales Administrative Assistant

Event Coordinator Assistant - 1 Day Assignment

Household & Office Manager, Family Aide & Event Assistant

Assistant Manager of Events and Ministry Engagements - Saint Clement Parish - Lincoln Park - Vicariate II

Assistant Event Coordinator

Events Coordinator & Assistant Manager of the Field to Table Café Market - 80358

Program Coordinator - Membership Groups and Special Events

Coordinator - Program/Event (West Coast)

Events Administrative Assistant

Event Coordinator/Production Assistant (Freelance)

Assistant Event/Operations Hospitality Coordinator

Student Events Assistant - Student Employment Office of the Vice President of Enrollment Mgmt

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