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Specialist, Onboarding Compliance

Charlie Health -
Remote

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Job Details

Full-time
$53,000 - $70,000 a year

Benefits

Stock options
Health insurance

Qualifications

Confidential information handling
Employee relationship building
Productivity software
Stakeholder relationship building

Full Job Description

Why Charlie Health?

Millions of people across the country are navigating mental health conditions, substance use disorders, and eating disorders, but too often, they’re met with barriers to care. From limited local options and long wait times to treatment that lacks personalization, behavioral healthcare can leave people feeling unseen and unsupported.

Charlie Health exists to change that. Our mission is to connect the world to life-saving behavioral health treatment. We deliver personalized, virtual care rooted in connection—between clients and clinicians, care teams, loved ones, and the communities that support them. By focusing on people with complex needs, we’re expanding access to meaningful care and driving better outcomes from the comfort of home.

As a rapidly growing organization, we're reaching more communities every day and building a team that’s redefining what behavioral health treatment can look like. If you're ready to use your skills to drive lasting change and help more people access the care they deserve, we’d love to meet you.

About the Role

Our Specialist, Onboarding Compliance will be directly responsible for HR compliance work related to our clinical staff. Our clinical workforce is expanding quickly, and each new clinical hire requires a myriad of operational and compliance tasks to be completed prior to their first day of care. The Specialist, Onboarding Compliance will shepherd new hires through these tasks, ensuring that they’re in-compliance prior to their first day of care. Clinical hires also have complex personnel files, given that they deliver care in multiple states and are reviewed regularly by state agencies. The Specialist, Onboarding Compliance will build the initial personnel file and work collaboratively with multiple departments to assure that files are complete and ready for inspection at any time.

Ultimately, if you are excited about navigating and influencing complicated, operational processes related to onboarding compliance, this role may be for you. We’re excited to bring on an execution-oriented, highly motivated individual that wants to apply their HR and compliance skills to complex problems and on a high-impact team.

We’re a team of passionate, forward-thinking professionals eager to take on the challenge of the mental health crisis and play a formative role in providing life-saving solutions. If you’re inspired by our mission and energized by the opportunity to increase access to mental healthcare and impact millions of lives in a profound way, apply today.

Responsibilities

Manages personnel file activity from “cradle to grave” including assembling, maintaining, and deactivating files as required.
Assure that all regulatory requirements are met including:
- Complete background checks at hire and as required, including fingerprinting and state registry checks.
- Job descriptions are accurate and present in each file, with all required signatures completed.
- Assures all required new employee orientation is complete and documented
- Complete health screening/testing/immunizations are completed for employees per state and Joint Commission requirements
- Verification of required credentials, education, and experience for all new employees
- Documentation of all trainings required by external agencies, both at hire and ongoing
- Completion of initial and periodic competency assessments for all client facing staff
- Completion of periodic performance reviews for all staff
Works seamlessly with recruiting, onboarding, leadership, regulatory and HR operations departments.
Conducts periodic audits of employee file data for timeliness and completeness.
Maintains strict confidentiality when managing sensitive employee and contractor information.
Escalates issues promptly and with diplomacy and discretion.
Cultivates positive interpersonal relationships with clinical and administrative leadership as well as external partners.

Requirements

Ability to come onsite 4 days/week to the NYC-Office (Union Square).
Bachelor’s Degree required or equivalent in experience.
1 year HR experience required.
HR experience in a healthcare setting is highly desirable.
Excellent verbal and written communication skills.
Ability to maintain strict confidentiality.
Detail-oriented.
Outside the box thinker; excellent at problem solving.
Microsoft Office proficiency.
Strong interpersonal, relationship-building and listening skills, with a natural, consultative style.
Ability to energize, communicate, and build rapport at all levels within an organization.

Benefits

Charlie Health is pleased to offer comprehensive benefits to all full-time, exempt employees.

The total target base compensation for this role will be between $53,000 and $70,000 per year at the commencement of employment. Please note, pay will be determined on an individualized basis and will be impacted by location, experience, expertise, internal pay equity, and other relevant business considerations. Further, cash compensation is only part of the total compensation package, which, depending on the position, may include stock options and other Charlie Health-sponsored benefits.

Our Values

Connection: Care deeply & inspire hope.
Congruence: Stay curious & heed the evidence.
Commitment: Act with urgency & don’t give up.

Please do not call our public clinical admissions line in regard to this or any other job posting.

Please be cautious of potential recruitment fraud. If you are interested in exploring opportunities at Charlie Health, please go directly to our Careers Page: https://www.charliehealth.com/careers/current-openings. Charlie Health will never ask you to pay a fee or download software as part of the interview process with our company. In addition, Charlie Health will not ask for your personal banking information until you have signed an offer of employment and completed onboarding paperwork that is provided by our People Operations team. All communications with Charlie Health Talent and People Operations professionals will only be sent from @charliehealth.com email addresses. Legitimate emails will never originate from gmail.com, yahoo.com, or other commercial email services.

Recruiting agencies, please do not submit unsolicited referrals for this or any open role. We have a roster of agencies with whom we partner, and we will not pay any fee associated with unsolicited referrals.

At Charlie Health, we value being an Equal Opportunity Employer. We strive to cultivate an environment where individuals can be their authentic selves. Being an Equal Opportunity Employer means every member of our team feels as though they are supported and belong. We value diverse perspectives to help us provide essential mental health and substance use disorder treatments to all young people.

Charlie Health applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.

By clicking "Submit application", you agree to Charlie Health's Privacy Policy and Terms of Service.

By submitting your application, you agree to receive SMS messages from Charlie Health regarding your application. Message and data rates may apply. Message frequency varies. You can reply STOP to opt out at any time. For help, reply HELP.

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