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SharePoint Admin - USCG

The Rehancement Group -
Washington, DC

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Job Details

Full-time

Qualifications

Version control
Microsoft Excel
Microsoft Office
Bachelor's degree
Microsoft Teams
SharePoint
Metadata
Document change management
Technical Proficiency
Metadata management

Full Job Description

The Rehancement Group, Inc. (TRG) is seeking a SharePoint Admin (IT Specialist) for the U.S. Coast Guard's Office of Acquisition Support and Systems Engineering Policy (CG-SID-9).
This role ensures that CG-SID-9's SharePoint portal and associated IT tools remain accurate, efficient, user-friendly, and aligned with USCG acquisition governance needs.

The ideal candidate is detail-oriented, technically fluent in SharePoint administration, and capable of designing improvements, automations, and user-facing tools that enhance operational efficiency.

Location: Onsite at U.S. Coast Guard Headquarters (USCG HQ)
Address: 2703 Martin Luther King Jr. Avenue, SE, Washington, DC 20593.
Hours: 08:00 – 16:00 Monday through Friday.
Clearance: Ability to obtain and maintain a DHS/USCG Public Trust/Suitability.
Citizenship Requirement: Must be a U.S. Citizen.
Employment Type: Full-Time.
Client: U.S. Coast Guard, Office of Acquisition Support and Systems Engineering Policy (CG-SID-9).

Key Responsibilities:

SharePoint Portal Management:

Maintain CG-SID-9 SharePoint portal sites, including the Program Document Portal, ensuring: Accurate uploading, linking, and filing of approved acquisition documents Logical site design, ease of navigation, and user-focused layout.
Functional links and updated content.
Perform routine data entry, portal updates, and site reorganizations as needed.
Ensure monthly updates or more frequently as directed by the COR.
Obtain COR approval before implementing significant structural or design changes.
Meet performance metrics including accuracy, timeliness, usability, and user satisfaction.

SharePoint Tools, Automation, and Improvements:

Identify and document recommended improvements to SharePoint and USCG workstation tools (e.g., automation scripts, dashboards, trackers).Research IT solutions and present well-justified. recommendations to the COR.
Upon approval, build new automation or IT tools that enhance organizational efficiency.
Develop detailed process guides for any created tools, ensuring clarity and compliance with CG-SID-9 standards.
Update process guides at least annually or as procedures evolve.
Deliver improvements that demonstrate measurable gains in operational efficiency.

User Support & Collaboration:

Provide technical assistance to government and contractor personnel using SharePoint sites or tools.
Troubleshoot site issues, broken links, permission errors, and workflow disruptions.
Support document version control and information governance best practices.
Coordinate closely with the Project Manager, Deputy PM, Office Chief, and COR to ensure alignment with CG-SID-9 processes and priorities.

Required Qualifications:

U.S. Citizenship is required.
Bachelor's Degree and 5 years of relevant experience is required.
Hands-on experience administering SharePoint sites (document libraries, permissions, lists, pages, workflows) is required.
Ability to create dashboards, automated workflows, or other IT-enabled process improvements is required.
Strong understanding of metadata, document management, versioning, and governance principles is required.
Proficiency with Microsoft 365 tools (SharePoint, Power Automate, Excel, Teams) is required.
Strong problem-solving, communication, and organizational skills is required.
Ability to obtain and maintain a DHS/USCG Public Trust/Suitability is required.
Ability to work full-time onsite at USCG Headquarters is required.

Preferred Qualifications:

Experience with USCG systems such as CG Portal, TMS, or DCARS.
Experience developing automation tools, SharePoint workflows, or custom dashboards.
Experience writing clear IT process documentation and user guides.
Familiarity with acquisition lifecycle documentation needs (MSAM/NMAP).
Relevant IT certifications (e.g., Microsoft 365 Certified: Teams Administrator, Power Platform, or similar).

TRG provides competitive salaries commensurate with education and experience with full options for advancement and a robust benefits program.

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Dawn Newton, HR and Talent Acquisition Manager at [email protected].

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