Top 263 Administrative assistant Jobs in Providence, Ri

Operations Assistant
Old Forge Wealth Management —Warwick, RI
- $18 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Paid time off
Quick Apply
Office Administrator/Executive Assistant
Allstate Sandblasting, Inc. —North Kingstown, RI
- $25 - $30 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Project Coordinator - Level 1
DaBella —Warwick, RI
- $22 - $24 an hour
- Full-time
- Mid-level
- Office
- Leadership
- Health savings account
- Paid holidays
Quick Apply
2d
Administrative Assistant
Spherion —Providence, RI
- $19 - $25 an hour
- Full-time
- ERP systems
- Office
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
3d
Business Office Admin
Lincoln Tech —Lincoln, RI
- $22 - $24 an hour
- Temporary
- Office
- High school diploma or GED
- Communication skills
- Paid holidays
- Disability insurance
Quick Apply
Production Administrative Assistant
Metals USA —Seekonk, MA
- $22 - $24 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Basic math
- Health savings account
- Health insurance
Quick Apply
admin assistant 24
Brown University Health —Providence, RI
- $22.04 - $36.37 an hour
- 8 hour shift
- Hospital
- Word processing
- English
Human Resources Assistant
Providence College —Providence, RI
- $26 - $27 an hour
- Full-time
- Microsoft Outlook
- Research
- Office
3d
Administrative Assistant
Brown University Health —East Providence, RI
- $22.04 - $36.37 an hour
- 8 hour shift
- Mid-level
- Office
- 3 years
Administrative Assistant
AMERICAN NEIGHBORHOOD MORTGAGE ACCEPTANCE COMPANY LLC —Providence, RI
- $18 - $28 an hour
- Urgently hiring
- Word processing
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
University Orthopedics —East Providence, RI
- Full-time
- Word processing
- Computer literacy
- Microsoft Office
Quick Apply
3d
Human Resources Assistant
Rhode Island Housing —Providence, RI
- $51,896 - $62,276 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Dental insurance
- Tuition reimbursement
Quick Apply
11d
Department Assistant
Brown University Health —Johnston, RI
- $18.13 - $29.90 an hour
- 8 hour shift
- Bilingual
- Hospital
- Associate's degree
Higher Education Administrative Assistant II
Rhode Island College —Providence, RI
- $47,350 a year
- Full-time
- High school
- Writing skills
- Mid-level
- Wellness program
- Paid holidays
10d
Order Administrator
Roberts Precut Vegetables —Cranston, RI
- $25 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- 401(k)
- Paid time off
Quick Apply
Unit Secretary
Brown University Health —Providence, RI
- $18.04 - $28.46 an hour
- 8 hour shift
- Hospital
- Inpatient
- English
Administrative Assistant
Veolia —Taunton, MA
- $29 - $33 an hour
- Full-time
- Microsoft Access
- Inventory management
- Basic math
- Health insurance
- Dental insurance
Quick Apply
Administration Assistant PD
Brown University Health —East Providence, RI
- $22.04 - $36.37 an hour
- Per diem
- Hospital
- Word processing
- Office
Administrative Assistant – Peer Review Practice
Kahn Litwin Renza —Providence, RI
- $24 - $32 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Secretary C
Brown University Health —Providence, RI
- $23.60 - $24.65 an hour
- Monday to Friday
- Hospital
- English
- Mid-level
- On-the-job training

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Operations Assistant

Old Forge Wealth Management
Warwick, RI

Quick Apply

Job Details

Full-time
$18 - $25 an hour

Benefits

Health insurance
Paid time off
Retirement plan

Qualifications

Confidential information handling
Microsoft Outlook
Assistance experience within finance industry
Client file management
Executive administrative support
Scanning
Attention to detail
Organizational skills
CRM system proficiency
Microsoft Outlook Calendar
Physical document handling
Office experience

Full Job Description

Operations Assistant to the Director of Operations

Company: Old Forge Wealth Management, LLC

Location: In-Office — Warwick, RI

Employment Type: Full Time (In-Office) Monday–Friday, 8:30 AM–4:30 PM or 9:00 AM-5:00PM

Reports to: Director of Operations

Position Overview

Old Forge Wealth Management is seeking a full-time Operations Assistant to provide administrative and operational support to our Director of Operations. Responsibilities include answering phones, scheduling appointments, maintaining accurate filing and documentation, and assisting with day-to-day operational tasks.

This is an in-office position in Warwick, RI. We’re looking for someone who is detail-oriented, dependable, and comfortable handling confidential information. This role may have the opportunity to transition into a full-time position in the future based on performance and business needs.

Key Responsibilities

Phone & Front-Line Support

· Answer incoming phone calls with a professional, friendly demeanor

· Route calls appropriately, take accurate messages, and ensure timely follow-up

· Provide general administrative support and assist with day-to-day operational requests

Scheduling & Calendar Management

· Schedule appointments and maintain calendars using Microsoft Outlook

· Confirm meetings and appointment details, communicate changes promptly, and prevent scheduling conflicts

· Coordinate logistics and ensure appointment and meeting details are accurate

Filing, Recordkeeping & Documentation

· Maintain organized electronic and physical filing systems

· Scan, upload, label, and properly store documents according to internal procedures

· Ensure documentation is accurate, complete, and easily retrievable

· Support routine office administration including scanning, copying, mailing, and document preparation

Operations & Systems Support

· Maintain accurate notes, tasks, and records in Redtail CRM

· Organize and manage client documentation in Redtail Imaging

· Assist with basic account and operational workflows using Schwab Advisor Platform

· Support administrative and reporting tasks as needed using Black Diamond

· Follow internal procedures related to confidentiality, document retention, and client information handling

Technology & Systems You’ll Use

· Black Diamond (client/portfolio reporting support)

· Redtail CRM & Redtail Imaging (client notes, tasks, and document storage)

· Microsoft Outlook (email and scheduling)

· Schwab Advisor Platform (custodian/account-related workflows)

Training will be provided; candidates should be comfortable learning and working across multiple systems daily.

Key Factors for Success

· Professional phone presence and strong communication skills

· Exceptional attention to detail and consistent follow-through

· Strong organization skills for filing, documentation, and administrative work

· Comfort managing schedules, calendars, and appointment coordination

· Reliability, discretion, and ability to handle confidential information

· Ability to work independently while supporting the team

Qualifications

Required

· Strong attention to detail and ability to complete tasks accurately and consistently

· Comfort using technology platforms and learning new systems

· Proficiency with Microsoft Outlook (email + calendar scheduling)

· Strong written and verbal communication skills

· Ability to maintain confidentiality and follow established processes

Preferred

· Experience in an administrative assistant, operations support, or similar role

· Experience with Redtail CRM and/or Redtail Imaging

· Familiarity with Schwab Advisor Platform (or similar custodian platform experience)

· Exposure to Black Diamond or other portfolio reporting tools

· Experience in wealth management, financial services, or a professional office environment

Compensation & Benefits

· Compensation TBD

· Sick leave

**Must be able to pass a background check

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

Health insurance
Paid time off
Retirement plan

Application Question(s):

Have you worked with investment accounts, financial advisors, client portfolios, or other wealth management processes?

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in providence, ri

Operations Assistant

Office Administrator/Executive Assistant

Administrative Project Coordinator - Level 1

Administrative Assistant

Business Office Admin

Production Administrative Assistant

admin assistant 24

Human Resources Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Human Resources Assistant

Department Assistant

Higher Education Administrative Assistant II

Order Administrator

Unit Secretary

Administrative Assistant

Administration Assistant PD

Administrative Assistant – Peer Review Practice

Secretary C

I want to receive the latest job alert for administrative assistant in providence, ri

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