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Student Assistant - VP Finance & Admininistration

Georgia College & State University -
Milledgeville, GA

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Job Details

Temporary | Part-time
$10 an hour
13 days ago

Qualifications

Visitor query response
Some college
Correspondence management
Confidential information handling
Microsoft Excel
Data storage
Office activity coordination
Greeting customers
Word embeddings
Filing
Executive administrative support
Scanning
Meeting scheduling
Task prioritization
Mail management
Data entry
Telephone systems
Multi-line phone systems
Mail processing
Event setup
Productivity software
Event on-site coordination
Entry level
Office phone management
Office record organization

Full Job Description

About Us

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. As one of only three selective state institutions in the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers nationally recognized undergraduate and graduate programs that emphasize an expansive liberal arts education focused on critical thinking. Through personalized attention and award-winning, high-impact practices such as internships, service- and community-based learning, leadership development, and study abroad, GCSU prepares leaders, problem solvers and life-long learners for successful careers. The university offers small class sizes and personalized attention for optimal student engagement in a residential setting with opportunities for a variety of transformational experiences through experiential learning. The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming college town of approximately 19,000 residents in Central Georgia and located only 90 miles southeast of Atlanta.

Georgia College & State University is committed to protecting academic freedom and supporting the freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Job Summary

The Student Assistant for VP Finance and Administration will report to the Executive Assistant to the Vice President of Finance and Administration and work closely with that position as well as the Vice President. This position will provide administrative support to the VP's office as well as provide backup support for the Budget Office. This position will be the first point of contact for visitors, deliveries, and must positively portray a professional demeanor.

Responsibilities

Administrative Support - 70
Provide comprehensive administrative support by sending emails, entering work orders, managing office supplies, making copies, organizing confidential documents, conducting data entry, and scanning documents for storage in Share Drive.

Meetings and Events - 5
Coordinate meetings and events by scheduling meetings, preparing meeting spaces, and assisting with event setup and logistics.

Office/Building Operations - 20
Support daily office operations including answering phones, processing correspondence and incoming mail, assisting visitors, filing, and greeting internal and external guests in the VP's Office suite.

Support reception area (Visitor Service Representative) of Parks Hall by delivering mail to offices throughout the building.

Support reception area of Parks Hall by covering reception desk and monitoring secured access during times when the VSR has to be away (lunch, sick, etc.).

Other - 5
Other duties as assigned.

Required Qualifications

Other Required Qualifications

Current enrollment as a student at the Georgia College & State University; at least half-time status, which is 6 credit hours.

Ability to work a flexible schedule around class commitments.

Proposed Salary

$10.00 / hour

Required Documents to Attach

Cover Letter
Resume / CV
List of References
School Course Schedule

Knowledge, Skills, & Abilities

ABILITIES
Ability to prioritize tasks and follow through with all assigned tasks.

Ability to maintain confidential information.

KNOWLEDGE
Microsoft Office Word, Excel, etc.

SKILLS
Effectively use multi-line phones, computer, and other office equipment.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel

Apply Now

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