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Program Coordinator II - Surgery

Washington University in St Louis -
St. Louis, MO

Apply Now

Job Details

Full-time
$23.37 - $36.19 an hour
5 days ago

Benefits

Commuter assistance
Caregiver leave
Employee assistance program
403(b)
Professional development assistance

Qualifications

Meeting minutes
Website management
Correspondence management
Alumni relations (outreach initiatives)
Office activity coordination
Conference planning
Business travel arrangements
Educational events
Faculty collaboration
Operations coordination
Experience working with graduate students
Writing skills
Executive administrative support
Mid-level
High school diploma or GED
Expense reports
Bachelor's degree
Grading
Admissions and enrollment management
HR systems
Office supply ordering
Purchasing
Meeting facilitation
Productivity software
Academic program coordination
Managing executive calendars
Communication skills
Under 1 year
Workday
Websites

Full Job Description

Location

SAINT LOUIS, MO 63110

Scheduled Hours

Position Summary

Supports the work of the Master of Population Health Sciences graduate and certificate programs and the Postdoctoral Trainees Programs hosted in the Department of Surgery, Division of Public Health Sciences.

Job Description

Primary Duties & Responsibilities:

Provides day-to-day operational coordination for the MPHS program including: admissions, matriculation, registration, advising, grading, classroom coordination, evaluation, commencement and alumni engagement.
Serves as liaison for students and postdoctoral trainees to faculty and other university committees and programs.
Serves as program liaison for Workday Student.
Updates and maintains program communications and program materials (ie handbooks, course templates).
Serves as the primary contact for MPHS students and postdoctoral trainees, program leadership, faculty, staff, other university departments and/or external contacts related to the graduate and postdoctoral training programs.
Coordinates and provides logistical support for classes, seminars, training opportunities, meetings, conferences, workshops and special events.
Works closely with program leadership to help execute the strategic projects and priorities of the graduate and postdoctoral trainee programs.
Performs clerical and administrative support to the postdoctoral trainee program director including: document creation, program correspondence, purchasing supplies, running reports, and calendar support.
Coordinates postdoctoral trainee travel arrangements, conference/course registration related to professional development using a university procurement card. Prepares expense reports for reimbursement according to guidelines.
Coordinates and provides logistical support for postdoc applicant interviews, including scheduling and travel arrangement.
Meets regularly with postdoctoral trainees to review program requirements and use of professional development funds.
Collects and maintains the documentation and reporting requirements for the T32 training program.
Monitors, routes and responds to email correspondence in the general inquiry mailboxes for postdoctoral trainees and the MPHS program.
Coordinates regular meetings with program leadership: scheduling, preparing the agenda and minutes.
Collaborates with marketing and communications to update and maintain postdoctoral job postings, MPHS website and university communications.
Compiles postdoctoral trainee applications; provides applicant information to faculty; sends correspondence to applicants; answers general questions on program/course.
Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions:

Normal office environment.

Physical Effort:

Typically sitting at a desk or table.

Equipment:

Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Academic Administration, Academic Programs, Detail-Oriented, Interpersonal Communication, Microsoft Office, Multicultural Environments, Oral Communications, Organizing, Professional Writing, Self-Direction, Workday Software, Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

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