Top 38 Administrative assistant Jobs in Abilene Tx

Administrative Coordinator
Duggan Commercial, LLC —Abilene, TX
- $18 - $22 an hour
- Full-time
- Background check
- Google Workspace
- Mid-level
- Paid time off
Quick Apply
Administrative Support Specialist
viva —Abilene, TX
- $23.96 - $28.96 an hour
- Mid-level
- Data entry
- Typing
- On-the-job training
3d
Administrative Assistant I
Warren CAT —Abilene, TX
- Research
- Office
- High school diploma or GED
- Dental insurance
- Vision insurance
Quick Apply
2d
HR ADMINISTRATIVE ASSISTANT
Samuel EPC LLC —Abilene, TX
- Full-time
- Clean driving record
- Microsoft Excel
- Office
Facilities Maintenance - Administrative Assistant - Facilities Maintenance
City of Abilene —Abilene, TX
- $22.43 - $26.92 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
7d
Administrative Assistant
Dept of Family & Protectve Svc —Abilene, TX
- $2,694.34 - $3,404.91 a month
- Overtime
- Background check
- Word processing
- Office
- Paid holidays
- Dental insurance
Quick Apply
9d
Department Administrative Coordinator I - Patient
Hendrick Health —Abilene, TX
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Administrative Assistant
RoviSys Building Technologies —Abilene, TX
- $20 - $25 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Health insurance
- Dental insurance
Facilities Admin Specialist
Oracle —Abilene, TX
- Full-time
- Mid-level
- Office
- Contracts
Metro Plan Office - Office Assistant III - PT - MPO
City of Abilene —Abilene, TX
- $18.83 - $22.60 an hour
- Part-time
- Microsoft Word
- Spanish
- Basic math
Office Administrator
Sterling Jasper Properties, Corp —Abilene, TX
- $18 - $22 an hour
- Full-time
- Google Workspace
- Office
- 1 year
Quick Apply
23h
Administrative Assistant
Betty Hardwick Center —Abilene, TX
- $13.00 - $14.15 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
Bilingual Administrative Assistant
ABM Industries —Abilene, TX
- $23 an hour
- Full-time
- Spanish
- English
- Mid-level
9d
Front Office Receptionist/Scheduler
Crossroads Chiropractic Clinic —Abilene, TX
- $10 - $11 an hour
- Part-time
- Office
- US work authorization
- Data entry
Quick Apply
4d
Client Services Specialist
SiteLine Services —Abilene, TX
- $20 - $25 an hour
- Full-time
- Office
- High school diploma or GED
- Typing
- Paid holidays
- Paid time off
Quick Apply
Assistant Elections Administrator
Taylor County —Abilene, TX
- $52,000 a year
- Weekends as needed
- Spanish
- English
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
KOA: RECEPTIONIST
Kia Of Abilene —Abilene, TX
- Clean driving record
- Computer literacy
- Basic math
Quick Apply
Project Assistant
Rosendin —Abilene, TX
- Full-time
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Employee stock ownership plan
Quick Apply
Receptionist - State Farm Agent Team Member
Melanie Hardy - State Farm Agent —Abilene, TX
- $13.50 - $15.00 an hour
- Part-time
- Computer literacy
- Office
- Communication skills
- Dental insurance
- Paid time off
Quick Apply
Receptionist - State Farm Agent Team Member
Cory James - State Farm Agent —Abilene, TX
- $14 an hour
- Part-time
- Computer literacy
- Office
- Communication skills
- Paid time off
Quick Apply

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Administrative Coordinator

Duggan Commercial, LLC
Abilene, TX

Quick Apply

Job Details

Full-time
$18 - $22 an hour

Benefits

Paid time off

Qualifications

Vendor relationship building
Accounts receivable
Teamwork
Attention to detail
Purchasing
Time management

Full Job Description

Overview

We are seeking a highly organized and detail-driven Administrative Coordinator to support the daily operations of our Construction and Waste Management Company. This role is critical to ensuring smooth office operations, financial accuracy, regulatory compliance, and strong communication across field teams, leadership, clients, and vendors. The ideal candidate thrives in a fast-paced, operations-focused environment and brings a proactive, task-oriented approach to managing administrative, financial, and compliance-related responsibilities. This position offers long-term growth potential for a professional looking to become a key operational component within a hands-on, industry-driven organization.

Responsibilities

Prepare financial summaries and participate in financial reviews with the company's owners and partners.
Support bookkeeping activities and maintain accurate financial records using QuickBooks.
Handle accounts payable and accounts receivable, including vendor invoices, customer billing, lien waivers, and payment tracking.
Monitor and maintain compliance with DOT, OSHA, insurance, licensing, and business regulations specific to construction and waste management operations.
Manage payroll processes, including employee time tracking, job-based labor reporting, and coordination with field supervisors.
Coordinate employee onboarding, including employment documentation, safety compliance, training records, and system setup.
Manage client and vendor relationships, ensuring timely communication, contract documentation, and issue resolution.
Create, review, and track purchase orders, change orders, service agreements, and client contracts.
Track Work in Progress (WIP), job costs, expenses, and profit margins across projects and service contracts.
Maintain organized record keeping and document management for contracts, compliance files, insurance certificates, and job documentation.
Manage calendars, schedule appointments, dispatch meetings, inspections, and internal coordination sessions.
Serve as the front-office point of contact by greeting visitors, managing office phone systems, and handling business email correspondence.
Support overall office management, including supply ordering, office organization, and maintaining a professional and clean work environment.

Skills & Qualifications

Associate’s or Bachelor’s degree is a plus; equivalent experience will be considered.
Proven experience in office management or administrative roles; construction, transportation, logistics, or waste management environments is a plus.
Notary Public certification is a plus.
Strong understanding of job costing, WIP tracking, compliance documentation, and operational workflows.
Proficiency in QuickBooks, including AP/AR, payroll coordination, and financial reporting.
Experience with DOT compliance, insurance documentation, and contractor licensing is highly desirable.
Proficiency in Microsoft Office Suite and Google Workspace.
Exceptional organizational skills with the ability to manage multiple priorities in a deadline-driven environment.
Strong attention to detail, time management, and problem-solving abilities.
Excellent written and verbal communication skills with a professional customer service mindset.
Ability to handle confidential information with discretion and integrity.

We look forward to welcoming a motivated Administrative Coordinator who values teamwork, accountability, and operational excellence!

Pay: $18.00 - $22.00 per hour

Benefits:

Paid time off

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in abilene tx

Administrative Coordinator

Administrative Support Specialist

Administrative Assistant I

HR ADMINISTRATIVE ASSISTANT

Facilities Maintenance - Administrative Assistant - Facilities Maintenance

Administrative Assistant

Department Administrative Coordinator I - Patient

Administrative Assistant

Facilities Admin Specialist

Metro Plan Office - Office Assistant III - PT - MPO

Office Administrator

Administrative Assistant

Bilingual Administrative Assistant

Front Office Receptionist/Scheduler

Client Services Specialist

Assistant Elections Administrator

KOA: RECEPTIONIST

Project Assistant

Receptionist - State Farm Agent Team Member

Receptionist - State Farm Agent Team Member

I want to receive the latest job alert for administrative assistant in abilene tx

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