Part-Time Accounting Clerk
Position Summary
The Accounting Clerk supports the day-to-day financial operations of the school by maintaining accurate financial records, performing reconciliations, processing deposits and benefit-related transactions, and assisting with financial reporting and closing procedures.
This position requires a high degree of accuracy, organization, confidentiality, and attention to detail.
The Accounting Clerk works closely with the Director of Finance and other members of the Finance Department to ensure the integrity of financial records and compliance with established accounting procedures and internal controls.
The position is a 20 -25 hour per week position with an hourly rate of $27.00 to $ 33.00 per hour depending upon experience.
Essential Duties and Responsibilities:
-Bank and Account Reconciliation
-Reconcile monthly bank statements and investigate and resolve discrepancies in a timely manner.
-Perform detailed general ledger account reconciliations and analysis to ensure the accuracy and integrity of financial records.
-Maintain fixed asset records and calculate and record depreciation in accordance with established accounting practices.
-Identify discrepancies, unusual transactions, or accounting errors and work with the Director of Finance to resolve them.
-Deposits and General Ledger
-Record and reconcile daily cash and check deposits.
-Ensure deposits are accurately classified and recorded within the general ledger.
-Process employee benefit-related entries and other recurring transactions within the general ledger.
-Maintain appropriate documentation supporting financial transactions and journal entries.
-Month-End and Year-End Closing
-Assist the Director of Finance with monthly and annual financial closing procedures.
-Prepare reconciliations, schedules, journal entries, and supporting documentation necessary for period-end reporting.
-Assist with year-end audit preparation and provide supporting documentation as requested.
-Ensure assigned closing responsibilities are completed accurately and within established deadlines.
-Expense Reimbursement and Budget Compliance
-Review and audit employee expense reimbursement requests for completeness, appropriate documentation, and compliance with school policies.
-Verify expenditures against departmental budgets and appropriate account classifications.
-Identify reimbursement requests or expenditures that do not comply with established procedures and communicate concerns to the Director of Finance.
-Support the Finance Department's internal control procedures related to purchasing and expenditures.
-Benefits, Payroll, and Regulatory Reporting
-Process unemployment claims and maintain required supporting documentation.
-Prepare and submit routine employee benefit and payroll-related reports.
-Assist with required regulatory filings and financial reporting.
-Monitor deadlines to ensure reports and filings are completed accurately and on time.
-Maintain confidentiality of payroll, benefits, and other sensitive employee and financial information.
Additional Responsibilities
-Maintain organized and accurate financial records in accordance with established record-retention requirements.
-Respond to routine financial inquiries and assist with research related to transactions and account balances.
-Assist Finance Department staff with special projects, reconciliations, and financial analysis as needed.
-Perform additional ad hoc accounting tasks and reporting as requested by the Director of Finance.
Qualifications
-Minimum associates degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience may be considered.
-Previous bookkeeping, accounting, accounts payable/receivable, or general ledger experience preferred.
-Knowledge of basic accounting principles and financial reconciliation procedures.
-Strong proficiency with Microsoft Excel and the ability to learn financial management and accounting software.
-Demonstrated ability to work accurately with financial data and detailed documentation.
-Strong organizational and time-management skills with the ability to meet recurring deadlines.
-Ability to identify discrepancies, research transactions, and resolve routine accounting issues.
-Ability to maintain strict confidentiality regarding financial and employee information.
-Strong written and verbal communication skills.
-Ability to work independently while collaborating effectively as part of the Finance Department.
-Strong commitment to Advanced Math and Science Academy’s mission, values, and educational model.
-Current authorization to work in the United States. Candidates must have such authorization by their first day of employment.
Reports To:Director of Finance
Performance Expectations
The Accounting Clerk is expected to demonstrate accuracy, reliability, confidentiality, sound judgment, and professionalism while supporting the financial operations of the school. The successful candidate will maintain accurate records, meet established reporting deadlines, follow internal controls and financial procedures, and contribute to an efficient and responsive Finance Department.
Note:
Please be aware that some of the elements contained in this job description are subject to bargaining obligations established by Federal and State law for the AMSA charter school and are subject to change.
Advanced Math and Science Academy is a committed equal-opportunity employer, dedicated to hiring a talented and diverse workforce. We are also committed to being a supportive community that does not discriminate on any basis pursuant to all local, state and federal laws.
Job Type: Part-time
Pay: $27.00 - $33.00 per hour
Work Location: In person
