Summary/Objective
The Maintenance Planner supports the Maintenance Manager by developing and optimizing preventive maintenance programs, administering the CMMS system, managing work tickets, planning maintenance outages, and generating performance reports. This position ensures efficient resource allocation and maximizes equipment reliability through data-driven maintenance planning.
Essential Functions
· Preventive Maintenance Planning and Optimization
o Develop, review, and continuously revise preventive maintenance (PM) schedules based on equipment manufacturers’ recommendations and historical performance data
o Create new PM routines for equipment lacking established maintenance protocols
o Analyze PM completion rates and effectiveness metrics to identify optimization opportunities
o Implement adjustments to PM intervals and tasks based on failure analysis and equipment condition monitoring
o Collaborate with operations and maintenance teams to ensure PM schedules align with production requirements
· Maintenance Performance Reporting
o Generate comprehensive reports on PM completion rates, trends, and compliance metrics
o Track and analyze PM backlog and scheduling performance
o Identify equipment with declining PM adherence and recommend corrective actions
o Prepare monthly/quarterly maintenance KPI dashboards for management review
o Monitor equipment age, condition, and maintenance history to predict maintenance needs
o Provide data-driven insights to support maintenance strategy decisions
· Maintenance Work Ticket Management
o Administer the CMMS system for all work requests and work orders
o Review and process incoming maintenance requests for completeness and accuracy
o Categorize and prioritize work tickets based on criticality and operational impact
o Schedule and coordinate maintenance activities to minimize production disruption
o Ensure work tickets contain complete information
o Track work order status from creation through completion
o Archive and analyze historical work order data to identify trends and recurring issues
· Maintenance Outage Planning
o Develop comprehensive plans for scheduled maintenance outages including timelines, resource requirements, and task sequencing
o Coordinate with production, engineering, and external contractors on outage logistics
o Create detailed job breakdowns and work packages for outage activities
o Ensure spare parts, tools, and labor are available prior to outage execution
o Maintain outage documentation and lessons learned for process improvement
· CMMS System Administration and Improvement
o Manage daily CMMS operations and troubleshoot system issues
o Develop CMMS reports and dashboards to support decision-making
o Recommend and implement system improvements and process enhancements
o Lead CMMS conversion or migration projects if transitioning systems
o Evaluate and recommend CMMS enhancements to improve maintenance planning capability
· Continuous Improvement and Analysis
o Analyze equipment failures and maintenance history to identify patterns and root causes
o Recommend improvements to maintenance strategies based on equipment trends
o Support the maintenance manager in failure analysis and root cause investigation activities
o Research and recommend new maintenance planning methodologies or technologies
o Develop maintenance performance metrics and tracking mechanisms
Competencies
· Education & Experience:
o High school diploma or equivalent required; Associate’s degree or higher preferred
o Minimum 3-5 years of maintenance planning, scheduling, or coordination experience
o Minimum 2 years of CMMS system administration or maintenance planning experience
o Preferred: Experience implementing, converting, or migrating to a new CMMS platform
o Preferred: Background in manufacturing maintenance or industrial facilities management
· Technical Skills
o Proficiency with CMMS platforms
o Strong knowledge of industrial maintenance, preventive maintenance, and work planning
o Ability to read equipment specifications, work orders, and maintenance manuals
o Intermediate knowledge of mechanical and electrical systems
o Proficient with MS Office Suite, including Excel skills for data analysis and reporting
o Strong computer literacy with ability to learn new software systems quickly
o Data analysis and reporting skills to generate meaningful maintenance metrics
· Professional Competencies:
o Excellent organizational and time management skills
o Strong analytical and problem-solving abilities
o Clear written and verbal communication skills
o Ability to multitask and manage competing priorities
o Attention to detail with focus on data accuracy
o Collaborative approach to working with operations, engineering, and maintenance teams
o Proactive mindset with continuous improvement orientation
o Ability to work independently while supporting the Maintenance Manager’s directives
o Safety-conscious with commitment to following established procedures
Work Environment
This job operates in a professional office environment and manufacturing areas. This role routinely uses standard office equipment such as computers, phones, photocopiers, etc.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Position Type/Expected Hours of Work
This is a full-time, salary exempt position. Standard days and hours of work are Monday through Friday. Occasional evening and weekend work may be required as job duties demand.
Travel
Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.
Required Education and Experience
High school diploma or equivalent required
Associate’s degree or higher preferred
Additional Eligibility Qualifications
None required for this position.
EEO Statement
Zircoa, Inc. is an Equal Opportunity Employer
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: In person
