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Intake Coordinator

Vitality Hospice -
Allentown, PA

Quick Apply

Job Details

Full-time

Benefits

Paid training
Mileage reimbursement
Paid holidays
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Employee discount
Opportunities for advancement
Referral program
Pet insurance

Qualifications

High school diploma or GED

Full Job Description

Intake Coordinator

Reports To: Director of Hospice Operations

Join the Vitality Hospice Team

At Vitality Hospice, we are dedicated to providing compassionate, patient-centered hospice care that supports patients and families with dignity, respect, and comfort. We are seeking a compassionate, organized, and detail-oriented Intake Coordinator to join our growing team.

As the Intake Coordinator, you will play a vital role in ensuring a smooth and timely admission process by coordinating referrals, communicating with healthcare providers, patients, and families, and supporting our clinical team. If you thrive in a fast-paced healthcare environment and enjoy helping others, we'd love to hear from you.

Position Summary

The Intake Coordinator serves as the primary point of contact for incoming hospice referrals and is responsible for coordinating the intake process from referral through admission. This role requires excellent communication, organization, attention to detail, and the ability to provide exceptional customer service while maintaining compliance with hospice regulations and HIPAA standards.

Key Responsibilities

Receive and process incoming referrals via phone, fax, email, and electronic referral platforms.
Communicate with hospitals, physician offices, skilled nursing facilities, case managers, and other referral sources to obtain required documentation.
Collect, verify, and accurately enter patient demographics, insurance information, physician orders, and clinical documentation into the EMR system.
Coordinate with the clinical and admissions team to ensure timely patient admissions and scheduling.
Verify insurance eligibility and ensure all required documentation is complete prior to admission.
Maintain accurate referral records and monitor the status of pending referrals.
Communicate professionally and compassionately with patients, families, referral sources, and internal staff.
Maintain confidentiality and comply with HIPAA and all company policies.
Assist with administrative duties related to the intake process.
Collaborate with clinical leadership to ensure an efficient, patient-focused admissions experience.

Qualifications

High school diploma or GED required; Associate's or Bachelor's degree preferred.
Previous experience in hospice, home health, healthcare intake, admissions, scheduling, medical office, or customer service preferred.
Excellent communication, organizational, and multitasking skills.
Strong attention to detail and ability to work in a fast-paced environment.
Tech-savvy with the ability to quickly learn new software and healthcare technology platforms. Proficient in Microsoft Office and comfortable navigating electronic medical record (EMR) systems and multiple computer applications simultaneously.
Knowledge of hospice or home health regulations is a plus.
Compassionate, dependable, and committed to providing exceptional customer service.

Why Join Vitality Hospice?

At Vitality Hospice, we believe in taking care of the people who care for our patients. We offer a supportive team environment, opportunities for growth, and competitive benefits designed to support your health, financial well-being, and work-life balance.

Benefits & Perks

Competitive salary
Year-end and performance-based bonus opportunities
Tiered 401(k) company match up to 6%
Medical, Dental & Vision Insurance
Flexible Spending Account (FSA)
Aflac Supplemental Insurance
Pet Insurance
Tiered Paid Time Off starting at 15 days
Paid Holidays
Mileage reimbursement
TapCheck – Access your earned wages before payday
Paid training and onboarding
Employee Referral Bonus Program
Auto Service Discount Program
Employee Discount Program
Team appreciation events and employee recognition
Professional development and advancement opportunities
Supportive, mission-driven culture where your work truly makes a difference

Job Type: Full-Time

Work Location: In Person

Quick Apply

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Intake Coordinator

Join the Vitality Hospice Team

Position Summary

Key Responsibilities

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Why Join Vitality Hospice?

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