Top 31 High school administrative assistant Jobs in Ames, Ia

High School Administrative Assistant
Boone Community School District —Boone, IA
- Full-time
- High school
- Computer literacy
- English
- Dental insurance
- Life insurance
Administrative Assistant
Chevron —Ames, IA
- Email
- Microsoft Excel
- Microsoft Outlook
- Office
Administrative Assistant III
Iowa State University —Ames, IA
- Part-time
- 5 years
- High school diploma or GED
- Project management
- Disability insurance
- Health insurance
13d
Full-time Lead Administrative Assistant
Ames CSD —Ames, IA
- $19.70 an hour
- 8 hour shift
- Google Workspace
- Mid-level
- High school diploma or GED
- Employee discount
10d
Full-time Lead Administrative Assistant
Ames Community School District —Ames, IA
- $19.70 an hour
- 8 hour shift
- Mid-level
- High school diploma or GED
- Public school
- Employee discount
11d
Administrative Assistant - PT
YSS —Ames, IA
- $15 an hour
- Part-time
- Background check
- Office
- Administrative experience
- Employee assistance program
- Loan forgiveness
12d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Iowa
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Physical Therapy Aide
Athletico Physical Therapy —Ames, IA
- $12 - $20 an hour
- Overtime
- Physical & Rehabilitation Medicine
- English
- Clinic
- Employee assistance program
- Employee discount
4d
Drama Assistant Director
Ames Community School District —Ames, IA
- $2,869 a month
- Online Application
- School experience
- High school
- Mid-level
5h
Assistant Musical Director
Ogden Community School District —Ogden, IA
- Weekends as needed
- High school
- Public school
- Entry level
Mortgage & Consumer Post Closing Specialist
VisionBank —Boone, IA
- Full-time
- Microsoft Outlook
- Word processing
- Computer literacy
High School Assistant Mens Tennis
Ballard Community School District —Huxley, IA
- Weekends as needed
- School experience
- High school
- Public school
Multi-Site Leasing Manager - The Social West Ames
Trinity Property Consultants —Ames, IA
- $21 - $23 an hour
- Extended hours
- Microsoft Word
- Microsoft Outlook
- Marketing
- Health savings account
- AD&D insurance
Quick Apply
High School Assistant Volleyball Coach
Ballard Community School District —Huxley, IA
- Weekends as needed
- School experience
- High school
- Public school
Assistant/Associate/Full Professor of Marketing – Sales Management / Professional Selling
Iowa State University —Ames, IA
- Full-time
- Classroom
- 6 years
- Marketing
- Disability insurance
- Dental insurance
Dental Assistant
ANKENY SMILES LLC —Ankeny, IA
- Full-time
- Dental office
- Vital signs
- Associate's degree
- Opportunities for advancement
- Flexible schedule
Quick Apply
Veterinary Assistant (Rotating Shift) - Creature Comforts Veterinary Hospital
PetVet Care Centers —Ankeny, IA
- $18.00 - $21.78 an hour
- Extended hours
- 18 years or older
- Vital signs
- High school diploma or GED
- Paid parental leave
- Health insurance
Quick Apply
11d
Shift Leader
Coffee & Bagel Brands —Grimes, IA
- Weekends as needed
- 18 years or older
- Sales
- Inventory management
Part Time Community Assistant
Asset Living —Ames, IA
- $10 - $12 an hour
- Part-time
- OSHA
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Assistant Womens Basketball Coach
Ballard Community School District —Huxley, IA
- Weekends as needed
- School experience
- High school
- Public school

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high school administrative assistant jobs near ames, ia

High School Administrative Assistant

Boone Community School District -
Boone, IA

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Job Details

Full-time

Benefits

Dental insurance
Life insurance

Qualifications

Office supply management
Student supervision
Employee onboarding
Visitor query response
Computer operation
Staff supervision
Confidential information handling
Google Drive
Inventory records
Workflow management (operations management method)
Incident report management
Computer literacy
Intake
Staff scheduling
Filing
Executive administrative support
English
Purchase order management
Refund processing
Security system
Databases
High school diploma or GED
Social media platforms
Invoice payment processing
Data management
Task prioritization
Fax machines
Staff training
Parent communication in school administration
Organizational skills

Full Job Description

Boone Community School District's mission is to foster academic and extracurricular excellence through the Portrait of a Graduate pillars. We are committed to providing every student with rigorous and enriching educational opportunities within a safe, supportive, and collaborative environment. Our goal is to nurture the development of productive, caring, and engaged citizens who are equipped to thrive in a dynamic world. We are not only committed to being an equal opportunity employer, but also actively strives to create a diverse workforce that reflects the demographics of its students and community, prioritizing a variety of backgrounds, perspectives, and skills within its teams. Expect the BEST...Achieve SUCCESS!

Title: High School Administrative Assistant

Status: Non-Exempt, Hourly

Reports To: Building Principal

Pay Schedule: Administrative Clerical

Contract: 197 Days

Benefits: Health, Dental, Vision, and Term Life Insurance available.

SUMMARY:

Responsible for the smooth and efficient operation of the school administrative office. Ensure that all of the following duties are completed in a timely and competent manner, personally or by delegation.

EDUCATION AND RELATED WORK EXPERIENCE:

High school diploma or equivalent.
Experience in secretarial work, computer skills, and customer service/office management preferred.

TECHNICAL SKILLS, KNOWLEDGE, AND ABILITIES:

Oral and written communication skills and English language skills.
Interpersonal relations skills.
Personal computer, digital resources, and social media.
Strong customer service and public relations skills.
Critical thinking and problem solving skills.
Organizational skills.
Ability to maintain confidentiality in all aspects of the job.
Ability to manage multiple priorities.
Ability to manage multiple tasks with frequent interruptions.
Ability to diffuse and manage volatile and stressful situations.
Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
Ability to promote and follow building and departmental policies
Apply and follow all school district policies and state of Iowa laws.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

Operating knowledge of and experience with personal computers.
Operating knowledge of and experience with Google (Mail, Calendar, Drive).
Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, email, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Listed below are the essential tasks required for this job.

Job Tasks Descriptions

Assist office staff with greeting and welcoming staff, students, parents, community members, district staff and visitors to the school. Provide information, answer inquiries and assist visitors. Provide oral and written support and interpretation for parents, students, district personnel and community members as needed.

Provide comprehensive administrative support to building administrators by managing schedules, coordinating meetings/events, and formatting core communications including correspondence, newsletters, handbooks, reports, website, and social media.

Support building security procedures by monitoring the main entrance via the Raptor system, greeting authorized visitors, managing security codes, and executing key/fob check-out logs.

Provide office backup support during administrative absences by executing behavioral intake, managing student placement in the office, and documenting incident files at the direction of the principal.

Monitor the substitute management system to ensure the complete staffing of the school. Ensure confidentiality of all personnel data.

Manage office workflow including training, planning, assigning and directing of necessary activities. Assist with the scheduling of classified staff and building substitutes. Develop, update, communicate and implement office and workroom procedures and equipment.

Collects fees and/or funds from student events (e.g. field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.) for the purpose of ensuring the accuracy and timely completion of transactions.

Maintains a variety of computerized and manual records, files, and department databases (e.g. information packets, rosters/listings, calendars, outstanding supply orders, etc.) for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.

Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.

Orients new campus personnel regarding appropriate school and district practices (e.g. directions, building procedures, etc.) for the purpose of effectively assimilating new personnel into campus operations.

Oversee student workers to develop their office skills and ensure compliance with established building policies and procedures.

Processes a variety of fiscal information (e.g. incoming invoices, purchase orders/requisitions, refund requests, special payment requests, student fees, cash receipts, AR invoicing, statements, etc.) for the purpose of updating information, transmitting information and/or complying with district, state and federal requirements.

Assists other personnel for the purpose of supporting them in the completion of their work activities.

Supports principal and other administrative personnel for the purpose of assisting with their administrative functions.

Ensure that the office operates in an effective and safe manner at all times.

Process and submit purchase requisitions for building staff as requested.

Perform other duties as assigned.

Boone Community School District is an equal opportunity employer. If you have questions or a grievance, contact the BCSD Equity Coordinator Mrs. Jill Janes, [email protected], at BCSD, 500 7th Street, Boone, Iowa 50036; (515) 432-0750.

Apply Now

Refine Your Search

high school administrative assistant jobs in ames, ia

High School Administrative Assistant

Administrative Assistant

Administrative Assistant III

Full-time Lead Administrative Assistant

Full-time Lead Administrative Assistant

Administrative Assistant - PT

Military Service - U.S. Air National Guard, Administration

Physical Therapy Aide

Drama Assistant Director

Assistant Musical Director

Mortgage & Consumer Post Closing Specialist

High School Assistant Mens Tennis

Multi-Site Leasing Manager - The Social West Ames

High School Assistant Volleyball Coach

Assistant/Associate/Full Professor of Marketing – Sales Management / Professional Selling

Dental Assistant

Veterinary Assistant (Rotating Shift) - Creature Comforts Veterinary Hospital

Shift Leader

Part Time Community Assistant

Assistant Womens Basketball Coach

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