This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
The Division of Juvenile Justice Director’s Office is recruiting for an IT Business Analyst 1 located in Anchorage, Fairbanks or Juneau. If you are interested in being part of a dynamic and innovative team, please continue reading!
Our organization, mission, and culture
The Division of Juvenile Justice is committed to providing young people throughout Alaska with probation, detention, and treatment services. With six youth facilities and 13 probation offices located across the state, the Division Director's Office ensures that these services are administered with the utmost care and oversight. The Division's focus on safety and quality assurance on a statewide level ensures that every young person in their care is given the opportunity to thrive.
What you will be doing
This position is open to all applicants.
The Division of Juvenile Justice (DJJ) is recruiting for an Information System Coordinator to join the division's Data Team in Juneau. If you have experience working with confidential case management databases and are interested in part of a dynamic and innovative team, please continue reading!
The Information Systems Coordinator:
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Coordinates the design, updating, enhancing, testing and training of DJJ staff on all DJJ applications.
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Works closely with the Data Processing Manager, user community, software vendor, JOMIS advisory Group and DJJ management as the subject matter expert for JOMIS and Incident Tracker applications.
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Coordinates and manages the JOMIS Advisory Group membership, sets meeting agendas, records minutes of the meetings, manages enhancements and tracks the budget.
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Coordinates communication via email, telephone, in person computer meetings, and written guidance to the DJJ application user community for issues related to system administration, data quality and accuracy, standardization, and adherence to division policies and procedures.
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Provides application information administrative assistance to the Data Processing Manager and Data Team.
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Manages the creation and updating of all user accounts and access privileges for DJJ applications and coordinates access for our justice partners in addition to DJJ personnel.
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Manages and responds to JOMIS Help Desk requests.
The benefits of joining our team
works to implement effective and appropriate juvenile justice practices through community supervision, secure facilities, programming, and administration. The DJJ Data Team plays a critical role in gathering and analyzing data to support the division's strategic planning and data driven decision-making by leaders and managers.
The working environment you can expect
As a member of DJJ’s state office, you will be working from a division office in Anchorage, Fairbanks or Juneau. In Juneau you will be alongside executive leadership near coastal mountains, Anchorage drops you into a fast-paced hub supporting the state's largest operational teams, and Fairbanks offers a tight-knit environment providing support for Interior communities. Whichever office you choose, you will be supporting field staff and leadership with world-class Alaskan wilderness in your backyard.
Who we are looking for
In addition to the Minimum Qualifications below, we are interested in candidates who possess some or all of the following position specific competencies:
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Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
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Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
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Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
Any combination of education and/or experience that provides the applicant with competencies in
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Analytical Thinking/Problem Solving: Uses a logical, systematic, and sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
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Oral Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
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Requirements Analysis: Knowledge of the principles and methods to identify, analyze, specify, design, and manage functional and infrastructure requirements; includes translating functional requirements into technical requirements used for logical design or presenting alternative technologies or approaches.
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Stakeholder Management: Knowledge of the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to a work effort; including those actively involved, those who exert influence over the process and its results, and those who have a vested interest in the outcome (positive or negative).
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Technology Awareness: Knowledge of developments and new applications of information technology (hardware, software, telecommunications), emerging technologies and their applications to business processes, and applications and implementation of information systems to meet organizational requirements.
Equivalent to those typically gained by:
Training in information technology, business analytics, business information systems, operations management, or similar field and experience diagnosing, troubleshooting, or maintaining IT systems, or assisting in transitions to new technology.
Special Note:
Some positions may require the incumbent to have/obtain and maintain certification in some combination of Lean/Six Sigma/AGILE, CompTIA Project+, MPM, Waterfall, or similar project management methodologies and curricula. These requirements will be specified in the recruitment bulletin and supporting position description.
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.
“Training” means the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
“Professional experience” means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one's own judgment.
“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.
At time of application:
A cover letter is not required.
To view the general description and example of duties for an Information Systems Coordinator, please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs.
At time of interview applicant must submit:
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Three professional references with daytime phone numbers.
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The last two performance evaluations.
SPECIAL NOTE:
Prior to initial appointment, the selected candidate will be subject to the use of the Alaska Public Safety Information Network (ASPIN), which includes passing a comprehensive background investigation. Newly hired division employees will undergo a post-hire fingerprint check as final confirmation of identity and background check. Other requirements include:
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Will require some travel within Alaska
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May include visiting and working in secure facilities
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Requires use of the Alaska Public Safety Information Network (ASPIN), which includes passing a background investigation including fingerprinting will be conducted.
Please read the information below carefully. This applies to your application submission.
SUPPLEMENTAL QUESTIONS
For your application to be evaluated, you must answer the Supplemental Questions.
The State of Alaska uses four proficiency levels to measure and describe an applicant's competence in applying specific behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.
EDUCATION
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview, or if/when requested prior to scheduling an interview.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
WORK EXPERIENCE
When using work experience not already documented in your application, please provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or have previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.
RECRUITMENT SCOPE
This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to
[email protected].
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
Name: Bridget Grieme, Data Processing Manager
Phone: (907) 335-3125
Email: [email protected]
