Top 38 Entry level staff Jobs in Auburn Al

Administrative Support Specialist
Auburn University —Auburn University, AL
- $36,770 - $59,300 a year
- Full-time
- Bachelor of Science
- Mid-level
- Office
- Continuing education credits
12d
General Office Clerk 1 4P/153
4P Consulting Inc. —Auburn, AL
- Full-time
- Inventory management
- Computer literacy
- Office
Quick Apply
Sales Associate/Stock
Rainbow USA —Auburn, AL
- Team management
- Retail management
- Entry level
7d
Contracts & Grants Accountant I/II/III
Auburn University —Auburn University, AL
- $53,140 - $116,730 a year
- Full-time
- CPA
- Mid-level
- Finance
Bartender
Waldo's Chicken and Beer Auburn —Auburn, AL
- $16 - $20 an hour
- Temporary
- Serving
- Bar
- Casual dining restaurant
- Paid training
- Employee discount
Quick Apply
14d
FitLife General Manager
One and Only Fitness Consulting —Auburn, AL
- Full-time
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Management & Sales Training Program
Sherwin-Williams —Auburn, AL
- $53,000 a year
- Weekends as needed
- 18 years or older
- Merchandising
- Ability to lift 50 pounds
Junior Assistant Manager
Rainbow USA —Auburn, AL
- Customer service
- Team management
- Retail management
7d
Budget & Financial Planning Analyst
Auburn University —Auburn University, AL
- $53,140 - $90,330 a year
- Full-time
- CPA
- Mid-level
- Office
2d
Receptionist/Prior Authorization Specialist- LMFM
LAKE MARTIN COMMUNITY HOSPITAL —Dadeville, AL
- Full-time
- Background check
- Computer literacy
- HIPAA
- Mileage reimbursement
- Disability insurance
Quick Apply
6h
Accountant
Auburn University —Auburn University, AL
- $43,600 - $90,330 a year
- Full-time
- CPA
- Mid-level
- Finance
Maintenance Technician I
Hawthorne Residential Partners —Opelika, AL
- Monday to Friday
- Customer service
- Residential
- High school diploma or GED
- Wellness program
- Paid parental leave
Quick Apply
Assistant Program Director for Academic Affairs
VCOM —Auburn, AL
- Monday to Friday
- Classroom
- 5 years
- Word processing
P&A Associate
Lakeside Marina —Dadeville, AL
- Full-time
- Computer literacy
- Computer skills
- Communication skills
Quick Apply
Assistant Program Director for Academic Affairs
Edward Via College of Osteopathic Medicine (VCOM) —Auburn, AL
- $148,000 - $196,000 a year
- Full-time
- 5 years
- Word processing
- Writing skills
- Health savings account
- Health insurance
Quick Apply
8d
Social Worker (Substance Use Disorder)
US Veterans Health Administration —Tuskegee, AL
- $63,536 - $99,940 a year
- Online Application
- Background check
- Master of Social Work
- Pass drug screening
- Paid parental leave
- Paid holidays
3d
Assistant/Associate Professor - Physical Therapy
Auburn University —Auburn University, AL
- $100,000 - $160,000 a year
- Full-time
- Classroom
- Physical & Rehabilitation Medicine
- University
- Health insurance
Nursing Home Liaison Therapist
Integrea Community Mental Health Systems —Opelika, AL
- Weekends as needed
- LMFT
- Clean driving record
- Nursing home
- Dental insurance
- Vision insurance
Quick Apply
Night Shift Server / Wait Staff
Waffle House, Inc. —Phenix City, AL
- Urgently hiring
- Serving
- Hospitality
- No experience needed
- Paid parental leave
- Health insurance
Quick Apply
Staff Pharmacist
Walmart —Phenix City, AL
- $98,000 - $172,000 a year
- Full-time
- High school
- HIPAA
- Mid-level
- Paid jury duty
- Disability insurance

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Administrative Support Specialist

Auburn University -
Auburn University, AL

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Job Details

Full-time
$36,770 - $59,300 a year
12 days ago

Benefits

Continuing education credits

Qualifications

High school diploma or GED

Full Job Description

Pay Range: USD $36,770.00 - USD $59,300.00 /Yr. Overview:

Auburn University Outreach is seeking an Administrative Support Specialist for the Osher Lifelong Learning Institute (OLLI). This role is diverse, involving responsibilities as both office manager and registrar for a member organization serving older adults. As office manager, the person will handle daily financial activities, including managing the operating budget, gift accounts, grants, and tracking accounts and grants internally. They will also oversee HR duties, monitor facilities, submit work orders, and serve as the secondary contact for project initiation forms. As registrar, they will manage the registration system, track attendance, and generate reports. Additionally, the incumbent will be the first point of contact for the public and members, answering calls, routing them, and staffing the front office.

Responsibilities:

Acts as a registrar for OLLI at Auburn: assisting older users in registering, processing registrations, and reconciling all registration issues and reports.
Provides OLLI member verification to IDM and processes OLLI members requests for member services through other AU departments (affiliate ids, AU audits, parking permits, etc.).
Updates and maintains membership and mailing lists and provides nametags to members.
As backup to Program Administrator, provides class rosters and updates information for OLLI instructors as needed, working with them to gain web access to class rosters.
Enters all OLLI classes into system for Continuing Education credits and verifies attendance of classes. Advises OLLI staff members on university policies, forms and procedures and assists outside instructors with required AU paperwork (vendor registration, vendor agreements, etc.).
Enters events in AU Event Management system and prepares/provides required information (Request to Serve Alcohol, Modified Vendor Agreements, Security Agreements, etc.).
Processes and tracks departmental financial activity including Vendor vouchers, Journal vouchers, Departmental Error Corrections, TES, purchasing card and other AU charges.
Prepares daily collection reports and refunds. Takes deposits to Bursar and checks to AU Foundation BS required. Provides invoices and reconciles invoice payments.
Internally tracks all accounts, especially OLLI gift accounts and Tiger Giving Day accounts for specially allocated funds. Provides monthly financial reports to Director.
Prepares grants record-keeping and reconciliation/reporting.
Reconciles monthly charges from other AU departments. Reconciles purchase orders and change orders, as needed.
Prepares forms for contracts as needed for AU Business Office. Provides updated HR policies and information to department. Processes EPAFs, Salary and Wage Transfers, and other forms as required.
Inputs departmental job postings and sends for approval as necessary. Works with Outreach HR Liaison with any departmental issues.
Answers phones, greets visitors, and resolves issues. Provides registration links as needed when members call for ZOOM links. Opens and closes building.
Prepares work orders as needed.
Orders office supplies and other supplies needed for classes and events.
Maintains copier and resolves problems/issues. Works with AU Support Services for events and Surplus Property as needed.
Prepares space management reports and PIF backup. Prepares annual information for Cash Management and completes all annual required reporting for OLLI.
Performs a variety of clerical duties, which may include (but not limited to): typing & Correspondence, filing/folders, record-keeping/compilation/data entry, preparation/processing forms, calendars and scheduling, amil distribution and outgoing mailings, travel/expense vouchers, supplies/inventory, limited supervision of clerical work

Qualifications:

Level I:

High school diploma or equivalent and 4 years of experience in administrative support services.

Level II:

High school diploma or equivalent and 6 years of experience in administrative support services.

Substitutions allowed for Experience:

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Knowledge, Skills, and Abilities:

Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work.

Why Work at Auburn:

Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle!

Equal Opportunity Compliance Statement: It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.

Apply Now

Refine Your Search

entry level staff jobs in auburn al

Administrative Support Specialist

General Office Clerk 1 4P/153

Sales Associate/Stock

Contracts & Grants Accountant I/II/III

Bartender

FitLife General Manager

Management & Sales Training Program

Junior Assistant Manager

Budget & Financial Planning Analyst

Receptionist/Prior Authorization Specialist- LMFM

Accountant

Maintenance Technician I

Assistant Program Director for Academic Affairs

P&A Associate

Assistant Program Director for Academic Affairs

Social Worker (Substance Use Disorder)

Assistant/Associate Professor - Physical Therapy

Nursing Home Liaison Therapist

Night Shift Server / Wait Staff

Staff Pharmacist

I want to receive the latest job alert for entry level staff in auburn al

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