Top 7 Payroll & procurement coordinator Jobs in Austin, Tx

Payroll & Procurement Coordinator
Communities In Schools of Central Texas —Austin, TX
- From $4,000 a month
- Full-time
- Inventory management
- Word processing
- Basic math
- 403(b) matching
- Health savings account
Project Coordinator, Engineering
Tesla —Austin, TX
- Full-time
- Engineering
- Mid-level
- 3 years
- Commuter assistance
- Health savings account
Comptroller
Communities In Schools of Central Texas —Austin, TX
- $90,000 - $108,000 a month
- Full-time
- CPA
- Office
- Master's degree
- 403(b) matching
- Health savings account
Regional Service Coordinator, Energy
Tesla —Kyle, TX
- Weekends as needed
- Mid-level
- Analysis skills
- Bachelor's degree
- Commuter assistance
- Health savings account
8d
Controls Materials Coordinator, Construction
Tesla —Austin, TX
- Full-time
- Construction site
- Mid-level
- 2 years
- Commuter assistance
- Health savings account
1d
Maintenance PPM Planner & Coordinator, Cathode Manufacturing
Tesla —Austin, TX
- Full-time
- Microsoft Excel
- Ability to lift 50 pounds
- Quality control
- Commuter assistance
- Health savings account
Construction Project Manager, Self Perform, Tool Infrastructure
Tesla —Austin, TX
- Full-time
- Management
- Bachelor's degree
- Travel
- Commuter assistance
- Health savings account

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payroll & procurement coordinator jobs near austin, tx

Payroll & Procurement Coordinator

Communities In Schools of Central Texas -
Austin, TX

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Job Details

Full-time
From $4,000 a month

Benefits

403(b) matching
Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
403(b)
Professional development assistance
Life insurance

Qualifications

Vendor relationship building

Full Job Description

Payroll and Procurement Coordinator

________________________________________________________________________________________________________

Location: In-person / CIST Administrative Office / Austin, Texas

Employment Type: 40 hours/week, Exempt

Reports to: Chief Finance Officer

Supervises: This position will not supervise

Starting Salary: $4,000 / month (contingent on experience)

________________________________________________________________________________________________________

About Communities In Schools

Rooted in community for over 40 years, Communities In Schools of Central Texas (CISCT) is a sophisticated 501(c)(3) nonprofit organization in Austin, Texas. Communities In Schools (CIS) is a national organization that ensures every student has what they need to realize their full potential in school and beyond. At CISCT, our mission is simple: surround students with a community of support, empowering them to stay in school and achieve in life. We are a nearly $24 million organization serving tens of thousands of students annually across Central Texas.

Position Summary

The Payroll & Procurement Coordinator is a pivotal full-time role based at the Central office, primarily focused on overseeing payroll processing for the organization. They are tasked with ensuring accurate and timely payroll disbursement while upholding compliance with relevant government regulations. This includes maintaining meticulous payroll records, generating necessary reports, and reconciling benefits. Furthermore, the Coordinator extends their support to the Finance Department, contributing to its seamless operation with a commitment to transparency and efficiency in all financial transactions.

In addition to their payroll responsibilities, the Payroll & Procurement Coordinator assumes a multifaceted role essential to organizational functions. Their duties span assessing and fulfilling procurement requests, managing inventory, coordinating travel and conference arrangements, and executing various administrative tasks. Demonstrating a proactive approach, they engage in vendor relationship management and actively seek opportunities to optimize costs in alignment with the organization's mission objectives. Reporting directly to the Chief Finance Officer, the Payroll Coordinator collaborates closely with the Finance Team to uphold financial integrity and facilitate effective resource allocation throughout the organization

This position is not eligible for the summer break.

What You’ll Do

Payroll

Implement, maintain, and review payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
Perform accurate and timely processing of payroll updates including new hires, terminations, and payroll adjustments including change in pay rates, deductions, and withholdings per HR report
Maintain distribution codes to charge employees time to respective, departments, sites, funds etc.
Monitor timesheets for completion and accuracy
Prepare and maintains accurate records and reports of payroll transactions
Ensure compliance with federal, state, and local payroll, wage and hour laws and best practices
Create and upload payroll ACH files
Calculate taxes and submit deposits
Prepare federal and state payroll reports (monthly, quarterly and annually)
Reconcile monthly benefits invoices to current employees’ coverage/enrollment
Review, verify and ensure proper accounting and accuracy for all payroll transactions, benefits, and accruals
Respond to payroll-related inquiries and resolve concerns
Monitor timesheets for accuracy and on-time submission
Prepare retirement plan employer contribution schedules for all employees; electronically remitting employer and employee contributions
Prepare year end employee W-2s
Prepare and record assigned journal entries for monthly closing
Reconcile specified general ledger accounts; review for accuracy and correct posting entries
Facilitate audits by providing payroll records and documentation to auditors
Participate in the CIS team approach to problem solving and service delivery
Promote and maintain agency culture, standards, and systems
Performs related duties as assigned by the Chief Finance Officer

Procurement

Process, maintain and monitor purchase and procurement requisitions and related documents
Prepare proposals, requests, quotes, negotiate purchase terms and conditions
Assist with training employees on purchase and procurement procedures and policies
Record and maintain vendor information
Place orders with vendors
Monitor deliveries and returns
Identify potential new vendors
Manage inventory
Provide general administrative support to the Finance Dept.
Participate in the CIS team approach to problem solving and service delivery
Promote and maintain agency culture, standards, and systems
Performs related duties as assigned by the Chief Finance Officer

What You Bring

Associate degree or some college hours in accounting or business administration, or equivalent relevant work experience is required
Minimum of one (1) year of experience performing payroll support or general ledger related duties in a professional setting is preferred
Experience working with accounting and payroll software is preferred
High level of attention to detail
High level of discretion; ability to respect and maintain confidential information
Ability to use computer applications such as spreadsheets, word processing, calendar, e-mail and database software
Ability to monitor and maintain complex paper and electronic records and files related to payroll activities
Ability to perform simple mathematical calculations
Ability to comprehend and carry out complex oral and written instructions
Knowledge of the fundamentals of office procedures and equipment
Demonstrated initiative and resourcefulness, able to work with minimal supervision
Excellent interpersonal and communication skills
Able to work effectively in a multicultural team environment
Maintain high level of confidentiality on all financial data
Ability to work in a fast-paced environment with firm deadlines

Why Join CIS?

Mission-driven work – Be part of a team that changes the trajectory of students’ lives.
Professional growth – Ongoing training, supervision, and career pathways into director-level roles.
Community impact – Build partnerships that extend beyond the classroom.
Generous paid time off: 4+ weeks of holidays, 2 weeks of vacation time, personal days and sick days
Comprehensive Health Coverage: 100% employer-paid employee medical plan available, plus family subsidies, dental, vision, life, disability insurance, and 403(b) retirement plan with employer match
Community-centered culture focused on impact, growth, and connection

Communities In Schools of Central Texas is proud to be an equal opportunity employer.

Benefits:

401(k) matching
403(b)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Vision insurance

Work Location: In person

Apply Now

Refine Your Search

payroll & procurement coordinator jobs in austin, tx

Payroll & Procurement Coordinator

Project Coordinator, Engineering

Comptroller

Regional Service Coordinator, Energy

Controls Materials Coordinator, Construction

Maintenance PPM Planner & Coordinator, Cathode Manufacturing

Construction Project Manager, Self Perform, Tool Infrastructure

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