Top 16 Administrative assistant Jobs in Bar Harbor, Me

Administrative Assistant I - Research
The Jackson Laboratory —Bar Harbor, ME
- $22.04 - $28.65 an hour
- Full-time
- Word processing
- Writing skills
- High school diploma or GED
Quick Apply
5d
Administrative Office Assistant
Hampton Bar Harbor —Bar Harbor, ME
- Full-time
- Google Workspace
- Writing skills
- Mid-level
Quick Apply
Administrative Assistant
Equity LifeStyle Properties —Bar Harbor, ME
- Full-time
- Computer literacy
- Mid-level
- Office
- Paid holidays
- Health insurance
Health Center Receptionist | Administrative Assistant - P
Mount Desert Island Hospital —Bar Harbor, ME
- Full-time
- Ability to walk for extended periods
- High school diploma or GED
- Ability to sit for extended periods
- Wellness program
- Relocation assistance
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ICT Administrative Assistant
Mount Desert Island Hospital —Southwest Harbor, ME
- Part-time
- Hospital
- Medical office experience
- Office
- Wellness program
- Relocation assistance
Quick Apply
Special Services Student Data Specialist / Administrative Assistant
Mount Desert Island Regional School System, AOS 91 —Bar Harbor, ME
- $23.93 - $29.17 an hour
- Full-time
- Experience working with individuals with developmental disabilities
- Bachelor of Science
- Office
- Health insurance
- Paid time off
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Maine
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Clinical Administrative Assistant
KidsPeace —Ellsworth, ME
- Full-time
- Mid-level
- Office
- 3 years
- Paid time off
4d
Dealership Office Clerk/Admin Assistant
Out O Town Auto —Ellsworth, ME
- Full-time
- Dealership
- Customer service
- Data entry
Quick Apply
11d
Administrative Assistant
Out O Town Auto —Ellsworth, ME
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
Quick Apply
11d
Receptionist - State Farm Agent Team Member
Bill Tisdale - State Farm Agent —Ellsworth, ME
- $35,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply

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Administrative Assistant
Equity LifeStyle Properties —Bar Harbor, ME
Manage the reception area to ensure effective internal and external telephone and mail communications. Work closely with management to develop an integral team…
Administrative Office Assistant
Hampton Bar Harbor —Bar Harbor, ME
Manage phone calls and all business correspondence with vendors and guests. Maintain all state, local, and Hilton brand compliance documents for various…
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Escrow Processor-Title Agency
Saad & Saad and Star Title Agency —Columbus, OH
Manage and develop client relationships to encourage future real estate closing transactions. Provide high level of customer service and develop ongoing escrow…
$52,000 - $62,000 a year
Quick Apply
5d
Facilities Admin Assistant
CFS —Sunbury, OH
Coordinate with vendors, contractors, custodial teams, and security personnel to ensure timely service completion. Compensation: From $21.00 per hour.
From $21 an hour
11d

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Administrative Assistant I - Research

The Jackson Laboratory -
Bar Harbor, ME

Quick Apply

Job Details

Full-time
$22.04 - $28.65 an hour
5 days ago

Qualifications

Word processing
Spreadsheets
High school diploma or GED
Database management
Desktop applications
Productivity software

Full Job Description

Working under limited supervision, incumbents in this position use advanced administrative concepts, practices and procedures to support faculty and their research lab staff. Gathers, organizes, stores and supplies information; maintains files; schedules appointments, arranges meetings and special events; produces correspondence and documents. Acts as a liaison between assigned Staff and the Scientific Director's Office, Office of Sponsored Research Administration and other administrative areas of the institution, as well as applicable administrative areas of external organizations often serve as the first point of contact for visitors, collaborators, and job candidates. The Research Administrative Assistant (RAA) is distinguished by the degree of autonomy and professionalism expected, as well as the specialized knowledge and skills required to successfully support grant-funded research.

Key Responsibilities & Essential Functions

Provides advanced administrative support to assigned Faculty and their lab groups including, but not limited to calendar maintenance, internal and external meeting arrangements, all aspects of domestic travel arranging and coordination of international travel, faculty and staff expense reports, electronic and paper file maintenance; assists with on-boarding and off-boarding of employees and timekeeping for research staff
Maintains calendars and appointment schedules. produces agendas and facilitates and coordinates special events and meetings that may include internal and external participants. Make travel arrangements for invited guests, prepare meeting agendas, and coordinate in-town transportation. Liaises with the Office of Sponsored Research Administration and Research Program Development to assist with documents for grant submissions including faculty and research staff bio sketches/CV, letters of support, documents for compliance reporting, progress reports, and others as required by the granting agency.
Assists faculty with submission of manuscripts including providing bibliographic reference material, help with graphics and submission to PubMed for NIH required PMCIDs.
Works to develop mastery in and performs specialized duties/coordination functions including, but not limited to, support of Seminar Committee, Interest Groups, and research data entry such as PubMed
Assists labs in ordering supplies; facilitates purchase orders. Provides general computer, fax, printer, scanning, copier, Zoom, and software support to faculty and their staff. Works closely with IT to solve technical issues and order replacement supplies. May provide support and assistance in lab budgets; may monitor expenditure for supplies and other administrative expenses to ensure conformance with budget.
Other duties as assigned.

Knowledge, Skills, and Abilities

High School Diploma and 2 years relevant administrative experience.
A BA is preferred but not required. A familiarity with basic science is preferred but not required.
Must have successful working experience using multiple technical applications including word processing, database management, spreadsheets, presentation software, email and other office technologies. Demonstrated ability to learn new applications as required.
Excellent organizational and time management skills and demonstrated ability to manage details accurately. Must be effective at managing multiple tasks and multiple priorities.
Strong interpersonal skills to work cooperatively with a large team in a high-profile environment requiring discretion, judgment, tact, and diplomacy in interactions with a wide variety of people and personalities.
Ability to communicate effectively in writing and verbally, to clearly exchange information with people representing a wide diversity of disciplines and levels of sophistication.
Ability to take independent initiative and exercise good judgment in decision making under minimal supervision.
Ability to anticipate needs of those to whom support is provided and supply needed services and materials in such a way as to maximize their efficiency and productivity.
Ability to work in a fast-paced environment, handle multiple projects, and meet short deadlines.

Education Required: High School Diploma or GED
Education Preferred: Bachelor's Degree
Experience Required: 2 years
Experience Preferred: 4 years

Pay Range (hourly): $22.04 - $28.65, pay determined by years of experience

About JAX:

The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.

Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit www.jax.org.

EEO Statement:

The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.

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administrative assistant jobs in bar harbor, me

Administrative Assistant I - Research

Administrative Office Assistant

Administrative Assistant

Health Center Receptionist | Administrative Assistant - P

ICT Administrative Assistant

Special Services Student Data Specialist / Administrative Assistant

Military Service - U.S. Air National Guard, Administration

Clinical Administrative Assistant

Dealership Office Clerk/Admin Assistant

Administrative Assistant

Receptionist - State Farm Agent Team Member

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