Top 64 Event planner assistant Jobs in Belleville Il

Event and Volunteer Coordinator
Bellefontaine Cemetery and Arboretum —St. Louis, MO
- $60,000 - $65,000 a year
- Weekends as needed
- Background check
- Customer service
- Ability to walk for extended periods
Quick Apply
Facilities Event Coordinator I
Centene —Clayton, MO
- $19.43 - $32.98 an hour
- Full-time
- Customer service
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Coordinator of Special Events - University Advancement
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Overtime
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
4d
Event Coordinator
Gatsby Events —St. Louis, MO
- From $22 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
- Flexible schedule
Quick Apply
9d
Meeting Coordinator
Unbridled —St. Louis, MO
- $49,000 - $51,000 a year
- Full-time
- Microsoft Outlook
- Hotel
- Bachelor's degree
- Health savings account
- Disability insurance
Quick Apply
2d
Sports Coordinator
Meridox Table Co. —St. Louis, MO
- $19 - $26 an hour
- Full-time
- Administrative experience
- Computer skills
- In-person
- Paid training
- Health insurance
Quick Apply
2d
Sponsorship & Events Strategist
BJC HealthCare —St. Louis, MO
- $63,024.00 - $102,627.20 a year
- Weekends as needed
- Hybrid work
- Hospital
- Mid-level
- Office
- Disability insurance
- Health insurance
Seasonal Event Coordinator
SLAY Events —St. Louis, MO
- $18 - $25 an hour
- Temporary
- Ability to walk for extended periods
- 3 years
- Bachelor's degree
Quick Apply
12d
Senior Manager, Market Events
American Cancer Society —St. Louis, MO
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- 2 years
- Health insurance
- Dental insurance
3d
Events Specialist
St. Patrick Center —St. Louis, MO
- Online Application
- Mid-level
- Continuous improvement
- 403(b) matching
- Paid parental leave
Quick Apply
Retail Party & Event Host
Michaels Stores —Shiloh, IL
- $15.00 - $17.70 an hour
- Part-time
- Merchandising
- Experience working with children
- Organizational skills
- Store discount
- Commuter assistance
Local Event Staff
Water Lantern Festival —St. Louis, MO
- $18 an hour
- Part-time
- Remote
- 18 years or older
- Ability to stand for extended periods
- Communication skills
Corporate Event Planner
Carboline Company —St. Louis, MO
- Full-time
- Marketing
- 5 years
- Research
- 401(k) matching
Catering & Events Manager
BEAST Craft BBQ Co. Belleville —Belleville, IL
- $65,000 a year
- Weekends as needed
- Mid-level
- Communication skills
Quick Apply
Event Coordinator / Manager
FIRETEN Hospitality —St. Louis, MO
- From $50,000 a year
- Full-time
- Bar
- Management
- Marketing
- Health insurance
- Paid time off
Quick Apply
Catering Event Manager
Butler's Pantry —St. Louis, MO
- $46,000 - $50,000 a year
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
Events Program Manager
Weissman —St. Louis, MO
- Full-time
- Hybrid work
- Marketing
- Research
- Mid-level
- Paid parental leave
- Disability insurance
Meetings and Special Events Manager
Marriott International, Inc —Clayton, MO
- $56,000 - $72,000 a year
- Full-time
- Research
- Mid-level
- High school diploma or GED
Manager of Events and Strategic Impact
UNLEASHING POTENTIAL —St. Louis, MO
- From $55,000 a year
- Weekends as needed
- Marketing
- Writing skills
- Mid-level
Catering/Event Coordinator
UKRAFT Brunch Café – Downtown St. Louis —St. Louis, MO
- $13 - $15 an hour
- Full-time
- Mid-level
- Restaurant
- Communication skills
Quick Apply

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event planner assistant jobs near belleville il

Event and Volunteer Coordinator

Bellefontaine Cemetery and Arboretum -
St. Louis, MO

Quick Apply

Job Details

Full-time
$60,000 - $65,000 a year

Qualifications

Volunteer support
Interpersonal skills
Volunteer management
Customer service
Writing skills
In-person customer service
Volunteer coordination program management
Presentation skills
Attention to detail
Volunteer coordination

Full Job Description

Position/Title: Event and Volunteer Coordinator

Reports to: President and CEO

Work Location: This is an onsite position. Remote work is not available, as regular on-site presence is required to meet the operational needs of the cemetery.

Position Summary: The Event and Volunteer Coordinator is to work with all facets of Bellefontaine Cemetery to create and execute events that support the cemetery's mission by promoting creative and relevant events to enhance the experience of the visiting public, donors, or families of the cemetery. The Event and Volunteer Coordinator will also recruit volunteers and maintain a positive relationship with the cemetery’s volunteer force. This role will identify and fill the needs of volunteers by working with the Director of Horticulture, the Director of Development, and the Vice Presidents of Customer Relations to capture volunteers’ passion and find the ideal role for them at Bellefontaine. This role also acts as a liaison to other Cultural Institutions with volunteer forces in the St. Louis Metropolitan area to learn from those other institutions and enhance the volunteer experience for the cemetery volunteers. This role requires strong independent judgment and the ability to make sound, timely decisions on event preparation, duration, and follow-up with little to no direct guidance — including troubleshooting and pivoting event plans in real time — while maintaining a positive experience for visitors, donors, and families.

Responsibilities/Tasks:

Create an Annual Event outline before the beginning of the calendar year, supporting a balanced focus for the cemetery for each quarter of the year. Each quarter should be relevant to the season and the efforts with the cemetery grounds.
Support the Director of Annual Giving to create and develop events that support the cemetery's fundraising efforts
Customize and reimagine tours per the feedback provided by attendees on the tours
Ensure Master Guides and Guides are matched with the proper topics of the tours to ensure a positive experience for attendees
Identify methods and programs to recruit volunteers with the cemetery’s needs in mind
Develop the cemetery volunteer force by holding the volunteers to a high standard of practice
Connect regularly with volunteers in-person or virtually and acknowledge their achievements, findings, or projects
Identify any issues between volunteers, volunteers and staff, or volunteers and guests and handle issues in a timely and professional manner.
Independently plan, coordinate, and execute events from concept through follow-up, exercising sound judgment on event preparation, duration, and post-event debrief with little to no guidance from leadership.
Serve as the on-site decision-maker during events and programs, anticipating potential issues and troubleshooting or pivoting plans in real time — including weather, vendor, staffing, or logistical challenges — to protect a positive experience for visitors, donors, and families.
Take ownership of event supplies and equipment needs, tracking inventory and proactively communicating what is required to keep events running smoothly, rather than waiting to be asked.
Perform other duties as assigned.

Characteristics/Skills:

Characteristics:

This is a high-energy position requiring enthusiasm and drive to keep pace with a full calendar of events, volunteers, and daily demands of the cemetery.
Must enjoy working with people on a daily basis and effectively communicating and listening to volunteers and their needs
Attention to detail is primary to creating events for the cemetery focused on the mission statement of the cemetery and also to provide an educational, entertaining experience for the attending public.
Ability to learn from prior events by acknowledging the success and failures of each event and addressing issues for future events
Open to constructive criticism by attendees, fellow staff, and volunteers for more successful events and tours in the future
Alertness to current events, trends, and topics central to the cemetery and arboretum will allow Bellefontaine to remain relevant.
Willingness to explore new ideas to create events will keep Bellefontaine Cemetery and Arboretum fresh to the revisiting public and families serviced by the cemetery since 1849.
Demonstrates sound, independent judgment and confident decision-making, particularly when determining event timing, scope, and adjustments to plans, without needing step-by-step direction.
Must be comfortable with and thoroughly enjoy public speaking, presenting, and interacting with groups of visitors, volunteers, donors, and other guests on a regular basis.

Skills:

3+ years of experience in event planning, volunteer coordination, or a related field
Strong writing skills
Must have excellent verbal and written communication skills
Flexibility in event planning with multiple contingencies is essential to this role, for service overrides, weather shortcomings, and staffing issues will ensure the most successful event possible with the variables given at event time.
Availability to work evenings and weekends for events and event set-up
Must have a professional demeanor and appearance at all times
Must be able to identify ways to utilize volunteer talents to enrich the visitor experience and for the volunteer to take pride in their role at the cemetery
Be able to provide clear direction in order to eliminate conflicts promptly to ensure a positive interaction with other volunteers, the general public, and cemetery staff.
Ability to troubleshoot and resolve unexpected event issues independently, pivoting plans as needed with little to no guidance, while maintaining positive experiences for visitors, donors, and families.

Working Conditions

Navigate daily tasks and urgent needs of the public or staff with a positive attitude
Ability to switch directions and reprioritize is a must
The ability to work indoors and outdoors and walk longer distances throughout the cemetery. Will be required to work on and offsite. Engaging with large and small groups within the community, including nursing homes, schools, and other organizations in the St. Louis area will be required.
Adjusting and planning for inclement weather conditions for tours and events
Maintain a positive relationship with other historical organizations within the St. Louis area and serve on boards and committees.

Supports staff: The Event and Volunteer Coordinator will work closely with the General Manager and the Foremen of the cemetery to ensure proper set-up of events and supplies.

Strengthens culture: The role of the cemetery volunteers is always to support and enhance the function of the cemetery staff by lending aid and developing programs to create a richer experience for all those who visit Bellefontaine Cemetery and Arboretum.

Must undergo and pass a physical and background check before employment

Compensation:

Competitive compensation package to include: a competitive base salary range of $60,000-$65,000 and excellent benefits.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Ability to Relocate:

St. Louis, MO 63115: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

event planner assistant jobs in belleville il

Event and Volunteer Coordinator

Facilities Event Coordinator I

Coordinator of Special Events - University Advancement

Event Coordinator

Meeting Coordinator

Sports Coordinator

Sponsorship & Events Strategist

Seasonal Event Coordinator

Senior Manager, Market Events

Events Specialist

Retail Party & Event Host

Local Event Staff

Corporate Event Planner

Catering & Events Manager

Event Coordinator / Manager

Catering Event Manager

Events Program Manager

Meetings and Special Events Manager

Manager of Events and Strategic Impact

Catering/Event Coordinator

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