Top 14 Administrative Jobs in Bethel Me

Executive Assistant & Board Liaison
Maine Mineral & Gem Museum —Bethel, ME
- $55,000 - $60,000 a year
- Weekends as needed
- Background check
- Google Workspace
- Mid-level
- Free parking
- Paid holidays
Quick Apply
6d
Administrative Assistant (No Weekend / No Nights)
St Vincent Rehabilitation & Nursing Cent —Berlin, NH
- Full-time
- Skilled nursing facility
- Administrative experience
- Communication skills
- Disability insurance
- Health insurance
Quick Apply
5d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Maine
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Office Manager/Administrator
American Jewish Committee —Berlin, NH
- $55,000 - $75,000 a year
- English
- Mid-level
- Office
Select Board Secretary
Town of Peru —Peru, ME
- $18 - $22 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Chamber of Commerce Administrator
The River Valley Chamber of Commerce —Rumford, ME
- $28,000 - $31,000 a year
- Part-time
- Microsoft Word
- Customer service
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
Rehab Tech / Rehab Aide / Administrative Assistant - Full Time
Preferred Therapy Solutions, LLC —Norway, ME
- Full-time
- Microsoft Word
- Microsoft Excel
- Skilled nursing facility
- Disability insurance
- Health insurance
Quick Apply
Policy Administrator
NAHGA Claim Services —Bridgton, ME
- $21 - $22 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
2d
Deputy to the Clerk/Treasurer/Tax Collector
Town of Peru —Peru, ME
- $16.00 - $17.50 an hour
- Part-time
- Customer service
- High school diploma or GED
- In-person
Quick Apply
1d

More jobs to discover

Find similar jobs that you might be interested in.

Administrative Assistant (No Weekend / No Nights)
St Vincent Rehabilitation & Nursing Cent —Berlin, NH
Answer and screen phone calls to determine the nature of the call and direct the caller to the appropriate person, delivering messages when necessary.
Quick Apply
5d

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Business Office Manager
Paramount Senior Living —Westerville, OH
Ensure compliance with company policies and state/federal regulations. Responsibilities include, but are not limited to, billing, payroll, employee records,…
Quick Apply
4h
Construction Office Administrator
Savvas Ramone Demolition LLC —Columbus, OH
Experience with document management, filing systems, and office coordination Familiarity with City of Columbus operations and Department of Building and Zoning…
$24 - $30 an hour
Quick Apply

Show more jobs in cities nearby

I want to receive the latest job alert for administrative in bethel me

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative jobs near bethel me

Administrative Assistant jobs in Berlin, NH

Medical Assistant jobs in London, KY

Administrative Assistant jobs in Anderson, SC

Administrative Assistant jobs in Salem, OR

Administrative Assistant jobs in Silver Spring, MD

Administrative Assistant jobs in Staten Island, NY

Physical Therapy Assistant jobs in Massachusetts

Office Assistant jobs in San Mateo, CA

Administrative Assistant jobs in Sunnyvale, CA

Pacs Administrator jobs in Chicago, IL

Research Administrator jobs in Washington, DC

Nursing Home Administrator jobs in Oklahoma

System Administrator jobs in New Hampshire

School Administrator jobs in Birmingham, AL

License Child Care Administrator jobs in Houston, TX

Nursing Home Administrator In Training jobs in Cincinnati, OH

Pacs Administrator jobs in Florida

Administrator Remote jobs in Dallas, TX

Nursing Home Administrator In Training jobs in New Jersey

Office Administrator jobs in Las Vegas, NV

Executive Assistant & Board Liaison

Maine Mineral & Gem Museum
Bethel, ME

Quick Apply

Job Details

Full-time
$55,000 - $60,000 a year
6 days ago

Benefits

Free parking
Paid holidays
Employee discount

Qualifications

Executive administrative support
High school diploma or GED
Video conferencing software
Productivity software
Video conferencing systems operation

Full Job Description

The Executive Assistant & Board Liaison is a full-time exempt position reporting to the Executive Director. The Executive Assistant provides direct support to the Director along with a variety of other administrative related tasks.

Specific responsibilities of the Executive Assistant include, but are not limited to:

Executive Director support:

● Manage the Executive Director’s communications.

● Manage the Executive Director’s calendar and daily schedule.

● Anticipate the needs of the Executive Director for meetings and events, ensuring that the Executive Director is fully prepared in advance.

● Attend meetings and take notes, documenting next steps and ensuring appropriate and responsive follow-up and accountability.

● Assist in special meetings and events planning and implementation, occasionally requiring time outside of regular working hours.

Board support:

● Provide administrative assistance to members of the Board of Trustees as necessary.

● Support the Board Secretary by preparing Board meeting minutes.

● Coordinate the logistics for Board meetings including scheduling, preparation, technology setup, Board meeting packet preparation, and vendor coordination.

● Contribute to creating and maintaining a positive, collaborative working environment between the Board and Museum staff.

General Administrative support:

● Provide administrative assistance across all departments.

● Manage calendars, schedule meetings, conferences, and travel.

● Support staff with day-to-day needs and requests.

● Process weekly vendor payments and staff reimbursements.

● Assist bookkeeper with Quickbooks tasks and invoice/receipt reconciliation.

● Oversee office supply inventory & postage, placing orders as needed.

● Oversee office equipment maintenance and contact repair technicians as needed.

● Coordinate with external IT consultant to resolve technical issues.

● Maintain and organize electronic and paper filing systems.

● Other duties as assigned.

Assist with HR:

● Recruitment - Post job opportunities, monitor applications, and vet applicants.

● Hiring - prepare new hire packets, collect onboarding paperwork, facilitate background checks, and assist with new employee onboarding.

● Maintain staff vacation calendar.

● Oversee ICHRA insurance reimbursement program.

● Provide backup administrative support on payroll and retirement portals.

● Prepare and collect intern agreements and support intern onboarding.

● Coordinate intern and visitor housing/lodging.

Qualifications & Requirements:

● Education: High School diploma, Bachelor's degree preferred.

● Experience: Strong administrative work experience. 3+ years of experience in an executive assistant or senior administrative support role, preferably in a museum, arts organization, academic, or nonprofit environment.

● The ideal candidate will demonstrate superior organizational and communication skills, with a proactive approach to problem-solving and discretion in handling sensitive information.

● Computer skills and comfort with standard office software packages (Microsoft Suite, Google Workspace, virtual meeting platforms, etc.) and the ability to easily learn new software.

● Basic bookkeeping skills and working knowledge of QuickBooks are a plus.

Related Skills:

● Self-motivated with a flexible and highly organized work style.

● High attention to detail.

● Possess a high standard of personal ethics and integrity.

● Understand and adhere to strategic plans and associated budgets.

● Shows confidence and possesses the ability to take appropriate initiative.

Schedule

Monday-Friday, 9a-5p

Occasional evening and weekends as required

Work Location

In person

Pay

$55,000 - $60,000/annually

Benefits

● Paid Vacation – 2 weeks

● Maine Earned Paid Leave (MEPL) – 48 hours/year

● Annual paid holidays (8)

● Monthly healthcare reimbursement (ICHRA)

● Retirement savings - Voluntary employee contributions to Maine Retirement Investment Trust (MERIT)

● Free on-site parking

● Museum membership and generous employee discount in the Museum Store

How to Apply

Please send a resume and letter of interest to Kristy Griffin at [email protected]. No phone calls please.

Nondiscrimination

The Maine Mineral & Gem Museum (MMGM) is an equal opportunity employer which recognizes and encourages people of all identities to apply. MMGM does not discriminate against any person on the basis of race, national origin, ancestry, public assistance, ethnic background, religion, marital status, economic class, age, disability, sex, creed, veteran status, sexual orientation, gender identity/expression, and any other legally protected characteristic. MMGM complies with all applicable national, state, and local laws pertaining to nondiscrimination and equal opportunity.

Pay: $55,000.00 - $60,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in bethel me

Executive Assistant & Board Liaison

Administrative Assistant (No Weekend / No Nights)

Military Service - U.S. Air National Guard, Administration

Office Manager/Administrator

Select Board Secretary

Chamber of Commerce Administrator

Rehab Tech / Rehab Aide / Administrative Assistant - Full Time

Policy Administrator

Deputy to the Clerk/Treasurer/Tax Collector

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alert for administrative in bethel me

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected