Top 597 Facilities assistant Jobs in Birmingham, Al

Manufacturing Office Coordinator
Confidential —Birmingham, AL
- $20 - $25 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
JEFFERSON BLOUNT ST CLAIR MENTAL HEALTH AUTHORITY —Birmingham, AL
- Full-time
- Inventory management
- Ability to walk for extended periods
- Mid-level
Administrative Assistant (Full-Time)
Penhall Company —Birmingham, AL
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Disability insurance
Shopping Center Maintenance Coordinator, Facilities - Hoover, AL
Publix Super Markets, Inc. —Hoover, AL
- $5,775 - $8,660 a month
- Full-time
- Mid-level
- Contracts
Executive Assistant
Small Magic —Birmingham, AL
- $55,000 - $75,000 a year
- Part-time
- Mid-level
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
Member Service Assistant
Costco Wholesale Corporation —Hoover, AL
- Driving
- US work authorization
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Property Manager Assistant/Office Manager
Empyrean Funding —Birmingham, AL
- $20 - $23 an hour
- Full-time
- Office
- US work authorization
- In-person
Quick Apply
5d
Office Assistant (Attendance) 26-47
Alabama State Department of Education —Trussville, AL
- $31,529 - $42,187 a year
- Contract
- High school diploma or GED
- Entry level
4d
Office Coordinator
Elite Rehab Solutions —Birmingham, AL
- $12 - $15 an hour
- Part-time
- Background check
- Computer literacy
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
13d
Client Services Assistant
Housing Authority of the Birmingham District —Birmingham, AL
- Part-time
- Clean driving record
- Microsoft Outlook
- Research
Lab Assistant - Environmental Services
Labcorp —Birmingham, AL
- Overtime
- Computer literacy
- High school diploma or GED
- Data entry
- Employee stock purchase plan
- Disability insurance
Legal Assistant/Office Manager
Beckum Law LLC —Birmingham, AL
- From $20 an hour
- Part-time
- Writing skills
- High school diploma or GED
- Organizational skills
Quick Apply
1d
Assistant Manager - Apartment Community
NISSI MANAGEMENT —Birmingham, AL
- $27 an hour
- Full-time
- Background check
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
4d
Care Transition Assistant - Care Management - AM (150)
UAB Medicine —Birmingham, AL
- $15.00 - $24.40 an hour
- Full-time
- High school diploma or GED
- Case management
- Home Health
- Paid parental leave
- Tuition reimbursement
1d
Neurodiagnostic Assistant - Neurology Seizure Monitoring - Multiple Shifts
UAB Medicine —Birmingham, AL
- $17.95 - $29.20 an hour
- Full-time
- BLS Certification
- No experience needed
- High school diploma or GED
- Paid parental leave
- Tuition reimbursement
Office Assistant
Haverty Furniture Companies, Inc. —Hoover, AL
- From $15 an hour
- Part-time
- Microsoft Excel
- Office
- High school diploma or GED
- Paid training
Quick Apply
13d
Assistant Project Manager I
Advastar, Inc —Birmingham, AL
- $65,000 - $75,000 a year
- Full-time
- Up to 50% travel
- Construction site
- Engineering
- Disability insurance
- Health insurance
Quick Apply
Front Office Assistant
Cornerstone Endodontics —Hoover, AL
- Full-time
- Dental office
- Computer literacy
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Office Assistant
Royal Furniture Company —Birmingham, AL
- $13.50 an hour
- Weekends as needed
- Computer literacy
- Office
- Guest services
- Health insurance
- Dental insurance
Quick Apply
4d
Office Assistant
Alabama Aquarium & Pond Services —Columbiana, AL
- $19 - $24 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
5d

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Manufacturing Office Coordinator

Confidential
Birmingham, AL

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Manufacturing management
Customer service
Executive administrative support
Administrative experience
High school diploma or GED
Multi-line phone systems
Business Administration
Office management
Associate's degree

Full Job Description

Front Desk Receptionist

Department: Administration
Reports To: Leadership
Location: Manufacturing Facility – Birmingham, Alabama (Onsite)
FLSA Status: Non-Exempt

Position Summary

Confidential Company is seeking a highly professional, organized, and customer-focused Front Desk Receptionist to serve as the first point of contact for visitors, customers, vendors, applicants, and employees. This position plays a critical role in creating a positive first impression while serving as an administrative liaison between leadership, Human Resources, and various departments within the organization.

The ideal candidate will be highly organized, capable of managing multiple priorities in a fast-paced manufacturing environment, and possess exceptional communication skills, professionalism, discretion, and the ability to handle confidential information.

Essential Duties and Responsibilities

Reception & Customer Service

Greet and assist visitors, customers, vendors, contractors, and applicants entering the facility.
Answer, screen, and direct incoming multi-line phone calls professionally and efficiently.
Maintain visitor logs, issue visitor badges, and ensure compliance with company security procedures.
Maintain a clean, organized, and professional reception area.

Administrative Support

Provide administrative support to executive leadership and department managers.
Coordinate conference room schedules and meeting logistics.
Prepare meeting materials, presentations, and assist with special projects as assigned.
Manage incoming and outgoing mail, overnight shipments, and package deliveries.
Maintain office supply inventories and coordinate purchasing requests.
Assist with document preparation, filing, scanning, record retention, and data entry.
Coordinate travel arrangements, hotel accommodations, and itineraries for employees and visitors.

Human Resources & Recruiting Support

Welcome candidates and coordinate interview schedules and logistics.
Assist with onboarding activities, including new hire paperwork and orientation preparation.
Maintain confidential personnel files and HR records.
Assist with employee communications, recognition programs, company events, and employee engagement initiatives.
Support recruiting activities, including scheduling interviews and communicating with candidates.

Communication & Coordination

Serve as a liaison between departments and leadership to ensure timely communication and follow-up.
Support company-wide initiatives and administrative projects.
Assist with maintaining company directories, organizational charts, and contact lists.

Confidentiality & Professionalism

Handle sensitive business and personnel information with the highest level of confidentiality.
Exercise sound judgment when interacting with employees, candidates, customers, and executive leadership.

Safety

Support company safety initiatives and comply with all company policies and procedures.
Follow manufacturing facility safety requirements when entering production areas.

Additional Responsibilities

Perform other duties as assigned and demonstrate flexibility to support changing business needs.

Qualifications

Education & Experience

High School Diploma or GED required.
Associate’s degree in Business Administration or related field preferred.
Minimum of 3 years of receptionist, executive administrative, office management, or customer service experience preferred.
Experience supporting executive leadership strongly preferred.
Previous experience in manufacturing, industrial, construction, or engineering environments preferred.

Knowledge, Skills & Abilities

Exceptional verbal and written communication skills.
Excellent customer service and relationship-building skills.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint).
Ability to work independently and exercise sound judgment.
Strong organizational skills with exceptional attention to detail.
Ability to manage competing priorities and frequent interruptions.
Professional presence and demeanor with all levels of the organization.
Ability to maintain strict confidentiality.
Strong problem-solving and critical-thinking abilities.
Experience with HR systems, onboarding systems, or applicant tracking systems is a plus.

Must be able to successfully answer these Interview Questions …

First Impression & Professionalism

Tell me about yourself and what interested you in this position with Confidential Company.
Why are you looking to leave your current employer?
What do you believe makes an exceptional front desk receptionist?

Manufacturing Environment

Have you worked in a manufacturing, industrial, or construction environment before? If so, describe your experience.
How would you balance maintaining professionalism in a busy manufacturing environment with frequent interruptions?

Multi-Tasking & Organization

Tell me about a time when you had multiple urgent tasks at once. How did you prioritize them?
Describe the busiest office environment you’ve worked in.
How do you stay organized and ensure details do not fall through the cracks?

Executive Support

Have you supported executive leadership before? What type of support did you provide?
Tell me about a time when an executive requested something urgently. How did you handle it?

Customer Service & Communication

Describe a difficult customer, visitor, or employee interaction and how you resolved it.
How would you handle an upset visitor who insists on seeing a manager who is unavailable?
This role requires interaction with employees, vendors, executives, and applicants. How do you adapt your communication style?

Confidentiality

Tell me about a situation where you were entrusted with confidential information.
How would you respond if an employee asked for information that you knew should remain confidential?

Recruiting & HR Support

Have you assisted with onboarding, interview scheduling, or recruiting activities?
What experience do you have working with HR records or personnel files?
Describe your experience using ATS systems, HRIS systems, or onboarding software.

Technology Skills

Rate your proficiency with Outlook, Excel, Word, Teams, and PowerPoint.
Have you ever created reports, tracked information in Excel, or managed calendars for multiple leaders?

Cultural Fit

Confidential Company is a family-oriented company with a fast-paced environment. What type of work culture helps you perform your best?
What does teamwork mean to you?
Why do you believe you would be successful in this position?

Behavioral Questions

Tell me about a mistake you made at work and how you handled it.
Describe a time you had to deal with constant interruptions while still meeting deadlines.
Tell me about a time you went above and beyond for a customer or employee.

Closing Questions

What are your salary expectations?
If selected, when would you be available to start?
Do you have any concerns about working onsite in a manufacturing environment?
Why should Company hire you over other candidates?

Recommended Final Assessment Question:

“This position requires someone who can be the face of the company, support leadership, assist HR, manage confidential information, and handle multiple priorities simultaneously. Can you provide an example from your past experience where you successfully managed all of these responsibilities?”

Pay: $20.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Retirement plan
Vision insurance

Education:

Associate (Required)

Experience:

Executive administrative support: 3 years (Required)
Customer service: 3 years (Required)
Manufacturing management: 3 years (Required)
Office management: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in birmingham, al

Manufacturing Office Coordinator

Office Assistant

Administrative Assistant (Full-Time)

Shopping Center Maintenance Coordinator, Facilities - Hoover, AL

Executive Assistant

Member Service Assistant

Property Manager Assistant/Office Manager

Office Assistant (Attendance) 26-47

Office Coordinator

Client Services Assistant

Lab Assistant - Environmental Services

Legal Assistant/Office Manager

Assistant Manager - Apartment Community

Care Transition Assistant - Care Management - AM (150)

Neurodiagnostic Assistant - Neurology Seizure Monitoring - Multiple Shifts

Office Assistant

Assistant Project Manager I

Front Office Assistant

Office Assistant

Office Assistant

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