Under the direction of the Executive Director of Development, the Development Operations & Grants Coordinator supports Foundation growth through grant development, donor stewardship, foundation operations, and administrative support. The position leads grant research, proposal development, reporting, and compliance while providing operational support for gift processing, donor records, and Foundation activities. The coordinator also assists with donor engagement, fundraising initiatives, events, and a limited portfolio of assigned prospects.
MAJOR RESPONSIBILITIES:
Grant Development
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Research and identify public, private, corporate, and foundation funding opportunities.
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Coordinate development, submission, and management of grant proposals and reports.
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Collaborate with faculty, staff, and leadership to develop competitive grant applications.
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Track grant deadlines, agreements, reporting requirements, and supporting documentation.
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Serve as liaison with funding organizations and campus partners.
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Prepare grant activity reports and support stewardship of grant funders.
Foundation Operations
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Process gifts and maintain accurate donor and grant records.
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Prepare reports, correspondence, and administrative documentation.
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Assist with gift agreements, stewardship materials, and Foundation recordkeeping.
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Support office operations, scheduling, compliance, and financial reconciliation activities.
Development & Donor Support
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Support donor cultivation, stewardship, annual giving, and fundraising initiatives.
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Manage a small portfolio of assigned donors and prospects.
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Prepare donor meeting materials, proposals, and impact reports.
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Assist with donor recognition programs and Foundation communications.
Events & Team Support
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Assist with planning and execution of Foundation and donor events.
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Provide event logistics, registration, follow-up, and administrative support.
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Participate in occasional evening and weekend events as needed.
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Perform other related duties as assigned.
This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
SUPERVISION RECEIVED: Executive Director of Development
SUPERVISION GIVEN: None
SALARY RANGE: $45,000 to $55,000 – based on skills, experience, and education.
EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS:
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Associate’s degree (or equivalent combination of education and directly-related experience) in a related field required; Bachelor's degree preferred.
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At least one (1) year of experience with grant research, writing or management, nonprofit administration, development or related activities required; Experience with higher education or nonprofit foundations, donor databases or fundraising software, knowledge of fundraising, donor stewardship, and grant administration, and experience securing grants from public or private funders preferred.
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Excellent written communication, organization, and project management skills.
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Proficiency with Microsoft Office.
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Ability to manage multiple priorities, maintain confidentiality, and work collaboratively with diverse stakeholders.
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Willingness to work occasional evenings and weekends.
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Willingness to learn and develop grant skill set.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness
Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Educational Benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Work‑Life Balance
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Additional Perks
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services
Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
