Top 22 Administrative coordinator Jobs in Buffalo Ny

Administrative Coordinator -Operations/Execut
LAWLEY AGENCY, LLC —Buffalo, NY
- $43,642.50 - $72,737.50 a year
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Intake Administrative Coordinator
DePaul —Buffalo, NY
- $22.50 - $23.70 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Psychology
- 403(b) matching
- Paid holidays
4d
Workplace Experience Coordinator
CBRE —Buffalo, NY
- $23.07 - $26.44 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Sales Coordinator
Buffalo Materials Handling —Depew, NY
- $22 - $25 an hour
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- OSHA
- Health insurance
- Dental insurance
Quick Apply
Lesson Coordinator
PERFORMING ARTS —Depew, NY
- $15.50 - $16.00 an hour
- Part-time
- In-person
- Associate's degree
- Entry level
Quick Apply
4d
Front Desk Coordinator
WM Dental Care —Hamburg, NY
- $20 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- 401(k)
- Paid time off
HR/Office Coordinator
Acara Solutions Internal —Williamsville, NY
- $22 - $23 an hour
- Call employer
- Office
- Microsoft Office
- US work authorization
- Health savings account
- Paid holidays
Quick Apply
Operations Coordinator
Northland Workforce Training Center —Buffalo, NY
- $20 - $24 an hour
- Weekends as needed
- Background check
- High school diploma or GED
- Driver's License
- Health insurance
- 401(k)
Quick Apply
5d
Patient Service/Front Desk Coordinator
MyEyeDr. —Cheektowaga, NY
- $16 - $21 an hour
- Weekends as needed
- Administrative experience
- Computer skills
- Communication skills
- Paid holidays
- Health insurance
Spa Coordinator
The Woodhouse Day Spa - Buffalo —Williamsville, NY
- $17 - $19 an hour
- Full-time
- Management
- Merchandising
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Office Assistant / Social Media Coordinator
Mito International —Buffalo, NY
- $20 - $24 an hour
- Part-time
- English
- Office
- Administrative experience
Quick Apply
2d
Front Desk Coordinator
UBMD Neurology —Buffalo, NY
- $16.50 - $18.50 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Quick Apply
145 - Admin Coordinator
COMMUNITY ACTION ORGANIZATION OF WESTERN NEW YORK INC —Buffalo, NY
- $40,000 - $45,000 a year
- Full-time
- Inventory management
- 5 years
- Mid-level
Quick Apply
Prior Authorization Coordinator - Infusion Administration
Dent Neurologic Group LLP —Amherst, NY
- $17 - $22 an hour
- Full-time
- HIPAA
- Entry level
- Free parking
- Wellness program
Quick Apply
Front Desk Coordinator
UBMD Internal Medicine —Amherst, NY
- $17.00 - $18.50 an hour
- Full-time
- Background check
- Internal Medicine
- Pass drug screening
- Health savings account
- Health insurance
Quick Apply
Sales Coordinator
Buffalo Lodging Associates, LLC —Buffalo, NY
- $18.50 - $19.50 an hour
- Databases
- Hotel
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Spa Operations Assistant / Front Desk Coordinator
Ritual Skincare Spa LLC —Hamburg, NY
- $16 - $18 an hour
- Full-time
- Sanitation
- US work authorization
- In-person
- Paid holidays
- Paid time off
Quick Apply
Salon Coordinator
Sport Clips —Buffalo, NY
- $15.50 an hour
- Part-time
- Organizational skills
- Communication skills
- Entry level
- Employee discount
Quick Apply

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Administrative Coordinator -Operations/Execut

LAWLEY AGENCY, LLC
Buffalo, NY

Quick Apply

Job Details

$43,642.50 - $72,737.50 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Volunteer time off
Life insurance
Referral program

Qualifications

Microsoft Outlook
Spreadsheets
Executive administrative support
Technical Proficiency

Full Job Description

Here at Lawley we are committed to your professional and personal growth. We want to support you on your journey and we’re excited you’re looking to grow within the Lawley family! This role requires a highly skilled Administrative Coordinator who can operate effectively at the executive level, exercising the utmost professionalism and confidentiality while combining exceptional technical proficiency with strong administrative, organizational, and project management capabilities.

These are the fundamental components of the job:

Provide comprehensive administrative support to the Operations and Executive teams, while serving as backup and crossover support to the Executive Assistant to the Principals.
Prioritize and manage correspondence, messages, and calls on behalf of Director or Operations and Executive team.
Manage and maintain executives’ schedules, appointments, and calendars.
Manage end‑to‑end domestic travel planning, including itineraries, logistics, accommodations, and expense coordination for executives and visitors.
Review, reconcile and audit expense accounts for accuracy and policy compliance.
Oversee, triage, and prioritize incoming mail and correspondence, exercising sound judgment and discretion.
Proactively manage and coordinate the flow of information between internal stakeholders and external clients and partners.
Support corporate and operational projects through coordination, documentation, scheduling, and progress tracking.
Collaborate with Executive Assistant to support cost-saving opportunities and secure cost-effective solutions such as hotels and event venues.
Partner with leadership to support the planning, organization, and coordination of corporate and culture events.

Other functions of the job:

Welcome visitors and lead buddy and new‑hire orientation tours.
Coordinate meetings, meals, and events at both corporate and Executive levels.
Compile proposals, correspondence, spreadsheets, and presentations as needed.
Handle a high volume of confidential and personal requests for Executives with discretion and professionalism.

Skills / traits that we value for this role:

Associates degree or equivalent experience
Minimum of 3 years in a similar or related position
MS Suite; Outlook, Word and Excel proficiency are a must! Demonstrated strong technical proficiency, with the agility to quickly learn and adapt to new tools and systems
Brings a strong commitment to supporting executives, customers, and coworkers, with a focus on making each feel valued and important.
Ability to work well independently and on a team, while paying incredible attention to detail and organization
Ability to learn quickly, expand tasks to create meaning, and develop knowledge through experience
Positive attitude, even in a fast‐paced environment
A passion to support executives, customers and coworkers and have them feel important and valued
Strong written communicator with the ability to draft clear, professional emails.
Highly dependable, while exercising discretion, sound judgment, and the highest level of confidentiality at all times

A bit about Lawley!

We are not a call center environment

We achieve success by building genuine relationships together, with our teams and clients
We are a family owned insurance broker (70+ years!)
We are deeply committed to the communities we serve and love to get involved
We work hard and play hard!!!

Why Lawley?

Competitive salary and referral bonuses!
Outstanding Benefits (Medical, Dental, Vision)
Additional voluntary benefits including critical illness, accident insurance, hospital indemnity, supplemental life insurance, legal and identity protection and pet wellness
3 weeks of PTO (prorated based on start date) AND a generous holiday schedule – available 1st day!
Company 401K contribution received starting Day 1 (for participants 21+ years old)
Educational support, career development, and growth opportunities!
Job Security (we’ve never had a lay-off, even during the pandemic)
Flexibility, including hybrid schedules! Business hours 8am-4:30pm
Comfortable, family-oriented culture, with an emphasis on work life balance
Unlimited Volunteer Time Off opportunities (so you can assist in serving our communities)
Fulfilling opportunities that align with your career path and our business needs

The compensation range for this position takes many factors into consideration including but not limited to: years of experience/training, skill set, and licenses/designations. It is not typical for an individual to be hired near the top of the range for a position as circumstances and location can vary in every hiring situation. A reasonable estimate of the current range is $43,642.50 to $72,737.50.

Quick Apply

Refine Your Search

administrative coordinator jobs in buffalo ny

Administrative Coordinator -Operations/Execut

Intake Administrative Coordinator

Workplace Experience Coordinator

Sales Coordinator

Lesson Coordinator

Front Desk Coordinator

HR/Office Coordinator

Operations Coordinator

Patient Service/Front Desk Coordinator

Spa Coordinator

Office Assistant / Social Media Coordinator

Front Desk Coordinator

145 - Admin Coordinator

Prior Authorization Coordinator - Infusion Administration

Front Desk Coordinator

Sales Coordinator

Spa Operations Assistant / Front Desk Coordinator

Salon Coordinator

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