Top 455 Administrative associate Jobs in California

Office Coordinator & Junior Client Service Associate
Cypress Wealth Services, LLC —Palm Desert, CA
- $20 - $25 an hour
- Full-time
- Background check
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Showroom Associate
California Closets —Morgan Hill, CA
- $21 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Front Desk Associate Bilingual Korean/ English- Solair
Action Property Management —Los Angeles, CA
- $23 an hour
- Full-time
- English
- Residential
- Fair chance
- Health insurance
- Dental insurance
Quick Apply
Order Entry Associate
AppleOne —Oxnard, CA
- $22 - $23 an hour
- Office
- Fair chance
- Entry level
- Dental insurance
- 401(k)
Quick Apply
14d
Office Services Associate
RR Donnelley —Newport Beach, CA
- $23.50 an hour
- Overtime
- Hospitality
- Pass drug screening
- Office
- Disability insurance
- Health insurance
Quick Apply
Hospitality Associate
RR Donnelley —Santa Monica, CA
- $19.13 - $26.44 an hour
- Full-time
- Hospitality
- Pass drug screening
- Office
- Disability insurance
- Health insurance
Quick Apply
Sales Associate - Bilingual (Chinese/ English)
Flora Bunda, Inc —Rancho Cucamonga, CA
- $55,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Sales
- CAD
- Health insurance
- 401(k)
Quick Apply
Regional Office Services Associate
IST Management Services —Glendale, CA
- $19 - $21 an hour
- Full-time
- Customer service
- Computer literacy
- Office
- Paid holidays
- Disability insurance
7d
Front Desk Associate/Access Control (Part-Time 32 Hours) - Savina
Action Property Management —San Diego, CA
- $20 - $22 an hour
- Part-time
- Background check
- 18 years or older
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
Sales/Front Desk Associate
Fitness 19 - Orange —Orange, CA
- From $14 an hour
- 8 hour shift
- CPR Certification
- Customer service
- Computer literacy
- Employee discount
Quick Apply
Administrative Associate
Cummins Inc. —San Leandro, CA
- $78,720 - $118,080 a year
- Writing skills
- Mid-level
- Office
- Health savings account
- Health insurance
Administrative Associate
University of California San Francisco —San Francisco, CA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Associate
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Oracle
- Customer service
- Mid-level
3d
Business Office Associate
CarMax —San Jose, CA
- $18.46 - $38.50 an hour
- 8 hour shift
- Dealership
- Mentoring
- Organizational skills
- Paid jury duty
- Paid holidays
Data Outreach Associate
Newmark —Los Angeles, CA
- $50,000 - $65,000 a year
- Full-time
- Remote
- Mid-level
- Analysis skills
- Bachelor's degree
- Paid holidays
- Health insurance
9d
Administrative Associate 4
Stanford University —Stanford, CA
- $45.23 - $51.03 an hour
- Full-time
- Hybrid work
- 6 years
- Customer service
- Research
Administrative Associate 2
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
14d
Administrative Associate 3
Stanford University —Stanford, CA
- $39.20 - $45.56 an hour
- Full-time
- Hybrid work
- Management
- Customer service
- Mid-level
Founders Associate
Blacksmith —San Francisco, CA
- $170,000 - $210,000 a year
- Full-time
- Mid-level
- Office
- Paid parental leave
- Health insurance
DAAAS Administrative Associate
Stanford University —Stanford, CA
- $37.12 - $40.85 an hour
- Part-time
- Office
- 3 years
- Administrative experience
8d

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Office Coordinator & Junior Client Service Associate

Cypress Wealth Services, LLC
Palm Desert, CA

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Workflow management (operations management method)
Direct client contact
Executive administrative support
High school diploma or GED
Client database systems
Sales management systems proficiency
E-signature software
CRM system proficiency
Productivity software

Full Job Description

We are looking for one exceptional person to join our growing team. This is an opportunity to become a key part of a professional, client-focused wealth management firm where technology, service, and teamwork are highly valued.

Job Description:

The Office Coordinator & Junior Client Service Associate serves as the first point of contact for clients, visitors, and business partners while supporting advisors and the service team.

This role combines front-office professionalism, office operations, client service support, technology utilization, and event coordination to help deliver an exceptional client experience.

About Cypress Wealth Services:

Cypress Wealth Services is a well-established Registered Investment Advisory (RIA) firm based in Palm Desert, CA. We are seeking a full-time Office Coordinator/Junior Client Service Associate to join our team in an in-office position.

Our firm takes pride in the long-standing relationships we’ve built with clients and their families over the years. We are committed to providing an exceptional experience through comprehensive financial life planning and personalized, relationship-focused service.

We are looking for a person who shares our commitment to providing this high level of service. While prior experience working with Charles Schwab is not required, it is a plus.

If you’re passionate about client service and want to join a team that values trust, care, and professionalism, we’d love to hear from you!

Key Responsibilities

Greet visitors, answer phones, and direct clients and business partners appropriately.
Coordinate calendars, confirm appointments, schedule meetings, and assist with advisor scheduling needs.
Support client service activities including account forms, data entry, system audits, and database maintenance.
Prepare meeting materials and coordinate logistics for client and prospect meetings.
Serve as liaison with vendors, building maintenance providers, and office service providers.
Maintain conference rooms, common areas, office supplies, kitchen supplies, and overall office organization.
Manage incoming and outgoing mail, shipping, deliveries, and office equipment needs.
Coordinate client events, seminars, workshops, and special projects.
Leverage technology and workflow systems to improve efficiency, organization, and service delivery.
Perform other duties and special projects as assigned.

Required Qualifications

Polished, professional, and highly organized administrative assistant with 5+ years of in-office experience supporting a busy office environment with significant client interaction.
Outstanding verbal and written communication skills with a warm, confident, and professional presence.
Tech-savvy and process-oriented with proficiency in CRM systems, scheduling platforms, e-signature tools, Microsoft Office, and workflow management systems.
Strong executive support capabilities, including calendar management, meeting coordination, event planning, and prioritization of competing responsibilities.
Exceptional attention to detail, follow-through, and ability to anticipate needs before they arise.
Collaborative team player who quickly learns people, processes, and priorities and contributes to a positive office culture.

Strongly Preferred

Experience working for a Registered Investment Advisor (RIA), wealth management firm, family office, or broker-dealer. Familiarity with advisory firm operations and industry terminology.
Experience supporting multiple advisors, executives, or senior professionals.
Hands-on experience with Wealthbox, Orion, Schwab Advisor Center, DocuSign, Adobe, Calendly, or similar platforms.
Experience coordinating client events, seminars, workshops, or marketing initiatives.
Demonstrated ability to identify process improvements and leverage technology to create a more efficient client service experience.

Compensation & Benefits

Salary and benefits remain consistent with the current position structure and will be discussed during the interview process.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Education:

High school or equivalent (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative associate jobs in california

Office Coordinator & Junior Client Service Associate

Showroom Associate

Front Desk Associate Bilingual Korean/ English- Solair

Order Entry Associate

Office Services Associate

Hospitality Associate

Sales Associate - Bilingual (Chinese/ English)

Regional Office Services Associate

Front Desk Associate/Access Control (Part-Time 32 Hours) - Savina

Sales/Front Desk Associate

Administrative Associate

Administrative Associate

Administrative Associate

Business Office Associate

Data Outreach Associate

Administrative Associate 4

Administrative Associate 2

Administrative Associate 3

Founders Associate

DAAAS Administrative Associate

I want to receive the latest job alert for administrative associate in california

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