Are you ready to start your career in Human Resources? We're looking for a motivated, organized, and people-focused Human Resources Coordinator to join our growing team!
This entry-level opportunity is ideal for recent HR graduates, individuals with administrative or customer service experience, or anyone passionate about helping employees thrive. You'll gain hands-on experience in onboarding, payroll, benefits, HR compliance, employee relations, HR technology, and much more—all while working alongside experienced HR professionals.
We're looking for someone who is:
- Detail-oriented and highly organized
- A strong communicator with excellent customer service skills
- Trustworthy and able to maintain confidentiality
- Eager to learn and grow in the HR profession
- Ready to make a positive impact on the employee experience
If you're looking for a role where you can build a solid HR foundation while supporting people and organizational success, we'd love to hear from you!
Apply today and start building your future in Human Resources!
Job Summary:
The Human Resources Coordinator supports the full employee lifecycle by delivering timely, compliant, and people-centered HR services. This role partners with leadership and employees to ensure accurate payroll and benefits administration, regulatory compliance, employee engagement, and HR operational efficiency.
Supervisory Responsibilities:
None
Essential Duties & Responsibilities
1. Employee Lifecycle Administration Support
- Coordinate onboarding and offboarding processes.
- Prepare offer letters, new hire paperwork, and separation documentation.
- Conduct new hire orientations and ensure completion of I-9 and compliance documentation.
- Maintain accurate employee records in HRIS.
- Support performance review cycles and documentation tracking.
2. Payroll & Benefits Support
- Assist with payroll preparation and review for accuracy.
- Track and reconcile PTO, leave balances, and wage changes.
- Administer benefits enrollments, changes, COBRA notifications, and open enrollment.
- Respond to employee benefit inquiries.
- Coordinate with vendors (401(k), medical, etc.) and support compliance reporting.
3. Leave Administration Support
- Administer FMLA, CFRA, ADA accommodations, and other leave programs.
- Track leave usage and ensure compliance with federal and state regulations.
- Communicate clearly with employees and managers regarding leave timelines and documentation.
4. Compliance & Risk Management Support
- Maintain compliance with federal, state, and local employment laws.
- Support audits (benefits, payroll, workers’ compensation, 401(k)).
- Maintain required postings and regulatory notices.
5. Employee Relations Support
- Serve as first point of contact for HR inquiries.
- Support investigations, documentation, and follow-up on workplace concerns.
- Provide guidance to managers on policy application and documentation best practices.
6. HR Metrics & Reporting Support
- Maintain HR dashboards (turnover, time-to-fill, PTO usage, engagement scores, etc.).
- Support reporting aligned with financial and operational goals.
7. HR Operations & Systems Support
- Maintain HRIS accuracy and data integrity.
- Support HR ticketing system and ensure timely response to employee requests.
- Develop and update SOPs for HR processes.
- Assist with implementation of HR technology and process improvements.
8. Office Coordination Support
- Serve as back-up to Office Manager - Welcome visitors, answer incoming calls, and serve as the first point of contact at the front desk.
9. General Responsibilities
- Performs other related duties as assigned.
Required Skills/Abilities:
Knowledge, Skills & Abilities
Required
- Ability to handle confidential information with discretion.
- Detail-oriented with strong organizational skills.
- Strong organizational skills with excellent attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong communication and interpersonal skills.
- Professional communication and customer service skills.
- Positive attitude and willingness to support a variety of HR and office functions.
Preferred/Will Train
- Strong knowledge of employment law and compliance requirements.
- Proficiency in HRIS systems (e.g., Paycom, ADP, etc.).
- Strong Excel skills and ability to work with HR metrics.
- Payroll Fundamentals.
Education and Experience:
- High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
- At least three years of administrative preferred and clerical experience required.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- 0-10% of travel required currently.
AAP/EEO Statement
Pacific OneSource provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
Pay: $25.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid jury duty
- Paid time off
- Referral program
- Vision insurance
Application Question(s):
- Are you able to work onsite during normal business hours?
- What are your salary expectations?
- What does professionalism and confidentiality mean to you in an HR role?
- Why are you interested in starting or growing your career in Human Resources?
- Describe a situation where you provided excellent customer service to an employee, customer, or client.
- Describe a time you handled confidential or sensitive information. What steps did you take to maintain confidentiality?
Education:
- High school or equivalent (Required)
Experience:
- Human Resources, administrative, or office support: 1 year (Preferred)
Work Location: In person
