Top 685 Administrative assistant Jobs in Chicago, Il

Executive Assistant, C-Suite
ADB Companies Inc —Chicago, IL
- Weekends as needed
- Microsoft Outlook
- 5 years
- Pass drug screening
Quick Apply
8d
Executive Assistant, Executive Leadership
ADB Companies Inc —Chicago, IL
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
8d
Research Admin Specialist II-Coverage Analysis, REMOTE
Huron Consulting Services LLC —Chicago, IL
- Full-time
- Remote
- Mid-level
- 3 years
- Analysis skills
- Dental insurance
Quick Apply
Administrative Assistant
New Insight Engineering —Chicago, IL
- $30 - $34 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
10d
Administrative Assistant
Sidley Austin LLP —Chicago, IL
- $74,000 - $97,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant
IMC Financial Markets —Chicago, IL
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Administrative Assistant
The J. M. Smucker Company —Chicago, IL
- $53,500 - $74,800 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
8d
Receptionist
Banner Witcoff —Chicago, IL
- $22 - $25 an hour
- Part-time
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
ADMINISTRATIVE ASSISTANT
City of Chicago —Chicago, IL
- $51,936 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- High school
- Mileage reimbursement
3d
Administrative Associate
Advyzon Investment Management LLC —Chicago, IL
- $27.08 - $34.41 an hour
- Part-time
- Hybrid work
- Writing skills
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
1d
People Administrative Assistant
Curi Capital —Chicago, IL
- $30 - $32 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
Quick Apply
Executive Administrative Assistant
Molson Coors Brewing Company —Chicago, IL
- $65,100 - $85,400 a year
- 6 years
- Microsoft Outlook
- Office
- Wellness program
- Paid holidays
14d
Administrative Assistant
BKV Group —Chicago, IL
- $31.25 - $36.06 an hour
- Monday to Friday
- 5 years
- Word processing
- Office
Assistant Family and Community Resource Center (FCRC) Administrator
State of Illinois —Chicago, IL
- $9,833 - $10,850 a month
- Full-time
- Bilingual
- Office
- Administrative experience
- Paid parental leave
- Paid holidays
9d
Administrative Assistant — Operations & Project Support (Hybrid - Chicago, IL)
Allstate —Chicago, IL
- $30.10 - $45.13 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Work from home
Executive Assistant | Full-Time | McCormick Place Convention Center
Oak View Group —Chicago, IL
- $42 - $48 an hour
- Urgently hiring
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Front Desk Administrator
Striden —Chicago, IL
- $26 an hour
- Full-time
- Office
- High school diploma or GED
- Ability to lift 50 pounds
Quick Apply
7d
Clerk/Office Assistant
PHILLIPS LYTLE LLP —Chicago, IL
- $21 - $26 an hour
- Inventory management
- Administrative experience
- High school diploma or GED
ADMINISTRATIVE ASSISTANT III (DEPARTMENT OF FACILITIES MANAGEMENT) 2650 S. California Ave.
Cook County Offices Under the President —Chicago, IL
- $58,721 - $64,850 a year
- Full-time
- Hybrid work
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
8d
STAFF ASST
City of Chicago —Chicago, IL
- $68,616 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- High school
5d

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Executive Assistant, C-Suite

ADB Companies Inc -
Chicago, IL

Quick Apply

Job Details

Full-time
8 days ago

Qualifications

Customer communication
Executive administrative support
High school diploma or GED

Full Job Description

To be a team member at ADB Companies, or as we call it, part of the A-Team, you must be ALL IN to support the company’s mission, vision, and values.

OUR MISSION: We are a customer-centric partner providing innovative solutions. The safety, well-being, and career growth of our team members are the benchmarks of our success.

POSITION TITLE: Executive Assistant, C-Suite
CLASSIFICATION: Exempt

POSITION OVERVIEW:

ADB is a Nationwide full turnkey provider of technology infrastructure solutions including Wireline, Wireless, ISP, AV, and Engineering. Our customer centric approach has ensured long term relationships with commercial clients, service providers, local, state, and federal government organizations. We recognize our team members as our greatest asset ensuring that their safety, well-being, and career growth are always our number one priority. Our ALL IN culture includes a focus on Safety, Wellness, Learning, Diversity and Inclusion, and giving back to our communities.

ADB is seeking an Executive Assistant, C-Suite to perform a variety of high-level administrative tasks directly supporting the Chief of Staff and other members of the C-Suite executive team. This role will drive operational efficiency in administrative functions for ADB executives including calendar management, reporting, priority tracking, event planning, etc. The ideal candidate will be professional, self-motivated and highly confidential with an ALL IN attitude to achieve results.

ROLES AND RESPONSIBILITIES:

Provides high level administrative support to the C-Suite team including but not limited to, taking meeting minutes, managing calendars and emails, scheduling meetings, creating agendas and presentations, etc.
Oversees and coordinates travel for various executive leaders including booking flights, hotels, rental cars, etc.
Drives standardization of department and company processes amongst the entire group including adherence to action planning processes, staff meetings, STP meetings, budgets, culture engagement, etc.
Assist with monthly Scorecard Reporting.
Assist with event planning, meeting preparation and logistics.
Monitor and manage office supplies and equipment.
Acts as the main point of contact among executives, team members, support staff, customers, and other external or internal stakeholders for all information the department oversees
Format information for internal and external communication- memos, presentations, organizational charts, reports, agendas, etc.
Oversee all incoming and outgoing mail ensuring timeliness of mail processing and communication especially for high priority needs.
Create, track, and manage various reports and documents ensuring a high level of confidentiality and data integrity within various databases.
Ability to support a fast paced, demanding work schedule that can include; early mornings, evenings, weekends, etc.
Performs special projects and initiatives as assigned when requested.

SUCCESS FACTORS:

A strong belief in ZERO- Being Safe 100% of the time is the expectation
Alignment with company mission, vision, and values
A high level of customer centricity
Strong work ethic with an ALL-IN attitude
Strong team player with the ability to adapt to diverse team members
Ability to perform in a fast paced/high volume environment
Excellent verbal and written communication skills
A high level of time management, accountability, and prioritization skills
Ability to be organized, problem solve, and be solution oriented
Self-motivated, goal- oriented, and driven to accomplish department goals
Expert level Excel skills
Expert level Power Point skills
Strong level of confidentiality and discretion
Proficient knowledge of Microsoft Office (Word & Outlook)

WORK ENVIRONMENT:

Corporate headquarters is located at 18777 US Hwy 66 Pacific MO 63069
This role routinely uses standard office equipment such as laptop computers, projectors, copy/fax, and smartphones

EXPERIENCE AND EDUCATION:

5+ years of high-level administrative experience reporting directly to Executive Leadership required
Construction/Telecommunications industry experience preferred
Business Degree preferred
High School Diploma or equivalent required

ADB Companies, LLC is an equal opportunity employer. All candidates agree to complete a selection assessment and pre-employment drug screen.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Quick Apply

Refine Your Search

administrative assistant jobs in chicago, il

Executive Assistant, C-Suite

Executive Assistant, Executive Leadership

Research Admin Specialist II-Coverage Analysis, REMOTE

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Receptionist

ADMINISTRATIVE ASSISTANT

Administrative Associate

People Administrative Assistant

Executive Administrative Assistant

Administrative Assistant

Assistant Family and Community Resource Center (FCRC) Administrator

Administrative Assistant — Operations & Project Support (Hybrid - Chicago, IL)

Executive Assistant | Full-Time | McCormick Place Convention Center

Front Desk Administrator

Clerk/Office Assistant

ADMINISTRATIVE ASSISTANT III (DEPARTMENT OF FACILITIES MANAGEMENT) 2650 S. California Ave.

STAFF ASST

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