Top 43 Business administration Jobs in Clara City, Mn

Office Coordinator
Heritage Exteriors & Restoration Inc —Willmar, MN
- $20 - $24 an hour
- Full-time
- Office
- Administrative experience
- QuickBooks
- Health savings account
- Health insurance
Quick Apply
7d
Business Office Clerk-Part time
Cura Health —Willmar, MN
- $18 - $22 an hour
- Part-time
- Inventory management
- Office
- Typing
- Health insurance
- Dental insurance
Quick Apply
3d
Agronomy Manager
360 Headhunter —Clara City, MN
- $85,000 - $110,000 a year
- Full-time
- Supervising experience
- Senior level
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Human Resources Generalist
FM BANK —Granite Falls, MN
- $57,000 - $90,000 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Bachelor's degree
- Profit sharing
- Paid jury duty
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5d
Executive Assistant
Christianson PLLP —Willmar, MN
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- AD&D insurance
- Health insurance
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4d
Vice President of Operations
Southern Minnesota Beet Sugar Cooperative —Renville, MN
- $225,000 - $275,000 a year
- 5 years
- Bachelor of Science
- Analysis skills
PRN-Administrative Assistant
DOCS Health —Montevideo, MN
- Weekends as needed
- Background check
- Dental office
- Customer service
Quick Apply
Accountant/Property Manager
North Creek Group —Willmar, MN
- $24 - $30 an hour
- Part-time
- Background check
- Mid-level
- Office
- 401(k)
- Paid time off
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Energy Resources Consultant
Power System Engineering Inc —Prinsburg, MN
- $141,418 - $170,696 a year
- Hybrid work
- Engineering
- Office
- Finance
- Profit sharing
- Health savings account
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Vice President - Business Development
The Fordy Group —United States
- $350,000 - $400,000 a year
- Full-time
- 11+ years
- Construction experience
- Senior level
- Relocation assistance
- Health insurance
Quick Apply

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City Clerk/Treasurer
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business administration jobs near clara city, mn

Office Coordinator

Heritage Exteriors & Restoration Inc
Willmar, MN

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Job Details

Full-time
$20 - $24 an hour
7 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Flexible schedule
Referral program
Retirement plan

Qualifications

Office supply management
Customer follow-ups
Accounting systems
Customer records maintenance
Communication with suppliers
Confidential information handling
Office activity coordination
Email customer support
Maintaining an organized workspace
Referral-based lead generation
Phone communication
Spreadsheets
Sales referrals
Service scheduling
In-person customer service
Operations coordination planning
Opportunity Management
Filing
Maintenance schedule management
Event scheduling
Accurate transaction records management
Administrative experience
Internal employee customer service
Financial records management
Financial records review
Financial record maintenance
IT support
Office supply ordering
QuickBooks
Vendor communication

Full Job Description

Heritage Exteriors

Position Description: Office Coordinator

Position: Office Coordinator
Department: Administration
Reports To: Management
Employment Status: Full Time

Position Summary

The Office Coordinator is responsible for supporting the day-to-day administrative operations of Heritage Exteriors while providing exceptional customer service and ensuring accurate and timely completion of office, financial, customer, and administrative tasks.

This position serves as an important point of contact for customers, employees, vendors, and business partners. The Office Coordinator is responsible for maintaining organized office systems, accurate customer and financial records, coordinating office needs, supporting company programs and events, and ensuring leads and customer information are properly entered and followed up on.

Essential Job Duties and Responsibilities

Customer Service & Communication

Provide professional, friendly, and responsive customer service to customers by phone, email, and other communication channels.
Assist customers with questions, requests, scheduling, and general information.
Direct customer concerns and issues to the appropriate team member when necessary.
Maintain a positive and professional representation of Heritage Exteriors in all customer interactions.
Follow up with customers and leads as directed to ensure timely communication and a positive customer experience.

Lead Management & Follow-Up

Enter all customer leads into the company CRM accurately and promptly from all lead sources.
Monitor incoming leads to ensure no opportunities are missed.
Follow up on leads according to company procedures and timelines.
Maintain accurate customer and lead information in the CRM.
Communicate lead status and follow-up information to the appropriate team members.
Assist management with tracking lead sources and customer opportunities.

Accounts Payable & Financial Administration

Assist with accounts payable processes, including receiving, organizing, coding, and processing invoices and bills.
Review and maintain appropriate documentation for purchases and expenses.
Process company credit card receipts and ensure transactions are accurately entered into QuickBooks and the CRM as applicable.
Follow up on missing receipts or documentation.
Maintain organized financial records and assist with administrative accounting tasks as needed.
Communicate with vendors regarding invoices, payments, and account questions when appropriate.

Office Administration & Organization

Maintain organized and accurate office files, records, and documentation.
Manage office filing systems, including electronic and physical records.
Order and maintain office supplies and ensure the office has the necessary materials to operate efficiently.
Monitor office needs and coordinate routine office maintenance and service appointments.
Schedule and coordinate office maintenance, repairs, and service providers.
Maintain a clean, organized, professional, and welcoming office environment.
Assist with general administrative tasks and projects as assigned.

IT & Technology Coordination

Serve as the primary office contact for the company's IT service provider.
Coordinate IT support requests and communicate technology issues to the IT company.
Assist employees with coordinating technology-related needs and troubleshooting through the appropriate IT resources.
Help maintain awareness of office technology, equipment, and service needs.

Customer Referral Program

Manage the Heritage Exteriors customer referral program.
Maintain accurate records of referral activity and customer referrals.
Communicate with customers regarding referral program information and requirements.
Track referral activity and coordinate applicable referral rewards or payments.
Provide management with updates and information regarding referral program performance.

Company Events & Employee Support

Organize and coordinate company events, meetings, celebrations, and other internal activities.
Assist with event planning, scheduling, purchasing, communication, and logistics.
Support management and employees with various administrative needs and projects.

General Responsibilities

Maintain confidentiality of company, customer, employee, and financial information.
Follow company policies, procedures, and established administrative processes.
Maintain accurate and timely records in company systems.
Communicate effectively with management, employees, customers, vendors, and business partners.
Identify administrative issues or opportunities for improvement and bring them to management's attention.
Perform other duties and responsibilities as assigned.

Qualifications

Previous office administration, customer service, or coordinator experience preferred.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines.
Comfortable working with computers, email, spreadsheets, CRM systems, and accounting software.
Experience with QuickBooks and CRM systems preferred.
Ability to maintain confidentiality and handle sensitive financial and customer information professionally.
Strong problem-solving skills and the ability to work independently.
Positive, professional, dependable, and team-oriented attitude.

Key Attributes for Success

The successful Office Coordinator will be:

Organized and detail-oriented
Customer-focused and professional
Reliable and accountable
Proactive and able to work independently
Comfortable managing multiple responsibilities
Accurate with financial and customer information
A strong communicator and team player

Performance Expectations

The Office Coordinator is expected to maintain accurate records, respond to customers and leads in a timely manner, keep administrative processes organized, support the financial and operational needs of the company, and contribute to a professional and positive office environment.

This position description is intended to describe the general nature and level of work performed by the employee. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Additional duties may be assigned as business needs require.

Pay: $20.00 - $24.00 per hour

Benefits:

Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

business administration jobs in clara city, mn

Office Coordinator

Business Office Clerk-Part time

Agronomy Manager

Human Resources Generalist

Executive Assistant

Vice President of Operations

PRN-Administrative Assistant

Accountant/Property Manager

Energy Resources Consultant

Vice President - Business Development

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