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International Trip Planning Coordinator

Vaco by Highspring -
Columbus, OH

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Job Details

$20 - $22 an hour

Qualifications

Stakeholder relationship building

Full Job Description

International Trip Planning Coordinator

Position Summary

Contract
Pay $20-22/hr
Onsite
Columbus, OH

We are seeking a detail-oriented and adaptable International Trip Planning Coordinator to support international flight operations and travel logistics in a fast-paced aviation environment. This role is responsible for coordinating customs clearances, international handling arrangements, and operational logistics to ensure smooth and compliant international travel activities.

The ideal candidate will possess strong communication skills, thrive in a dynamic environment, and be comfortable managing multiple priorities while supporting both internal teams and external stakeholders.

Key Responsibilities

Coordinate and maintain all international customs and travel clearance requirements for flight operations
Establish, monitor, and update international handling and logistics arrangements for assigned trips
Track daily international flight activity, departures, and estimated arrival times to ensure timely and accurate operational updates
Communicate with customs agencies and other regulatory entities to facilitate efficient processing of international flights
Document operational issues, deviations, and trip-related updates to support accurate reporting and decision-making
Collaborate with internal teams, crew members, and external partners to ensure seamless trip coordination
Maintain high levels of accuracy and attention to detail in all operational processes

Qualifications

0–2 years of experience in flight operations, travel coordination, logistics, or a related field preferred
Experience with customs processes, CANPASS, or international travel requirements is a plus, but not required
Strong communication and organizational skills
Results-oriented with the ability to manage multiple priorities effectively
Ability to build and maintain positive working relationships with internal and external stakeholders
Comfortable working in a fast-changing, fast-paced environment
Ability to work a flexible schedule, including 1st, 2nd, and 3rd shifts as needed
General knowledge of Microsoft Office and standard technology systems

Preferred Attributes

Strong attention to detail and problem-solving skills
Ability to remain calm under pressure and adapt quickly to operational changes
Team-oriented mindset with a proactive approach to communication and coordination
Appreciation for working with diverse teams and clientele

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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