Location: Cupertino, CA (San Francisco Bay Area) – Onsite
Employment Type: Full-Time
About AlphaX RE Capital
AlphaX RE Capital and its affiliated entities form a women-founded, integrated real estate firm based in the San Francisco Bay Area. Committed to creating innovative and sustainable housing solutions throughout California, our group manages an extensive and growing portfolio of assets and development projects. We are a leader in addressing the housing crisis by developing sustainable and affordable communities.Taking a comprehensive approach, we oversee the complete real estate lifecycle from end to end. AlphaX emphasizes diversity, equity, and social impact, with initiatives such as the AlphaX Foundation and Small Builders Association empowering future leaders, women, and minorities in real estate. Our headquarters is located in Cupertino, CA, with additional offices in Southern California and Arizona.
About the Role
This position is employed by AL Homes Inc., a brand of AlphaX RE Capital.
The Purchasing Agent is responsible for supporting the procurement of labor, materials, equipment, and services required for residential construction projects. This role manages the bidding process, prepares purchase orders, maintains vendor relationships, and coordinates purchasing activities to ensure construction projects remain on schedule and within budget. The Purchasing Agent plays an essential role in maintaining accurate purchasing records, supporting cost control initiatives, and ensuring subcontractors and suppliers meet company standards for quality, pricing, and performance.The ideal candidate is highly organized, detail-oriented, analytical, and capable of managing multiple priorities in a fast-paced residential homebuilding environment. The successful candidate demonstrates strong negotiation skills, sound judgment, and a commitment to delivering cost-effective purchasing solutions while maintaining quality and schedule expectations.|
Key Responsibilities Procurement & Purchasing
- Coordinate the procurement of labor, materials, equipment, and services for residential construction projects.
- Prepare, issue, and manage Requests for Proposal (RFPs), Requests for Quotation (RFQs), and bid packages for subcontractors and suppliers.
- Solicit competitive bids and obtain pricing for construction materials, subcontractor trades, and vendor services.
- Evaluate vendor proposals to ensure pricing, scope of work, qualifications, and schedules meet project requirements.
- Prepare bid comparison analyses and purchasing recommendations for management review.
- Issue purchase orders in accordance with approved budgets, project schedules, and company purchasing procedures.
- Monitor purchasing activities to ensure materials and subcontractors are secured in advance of scheduled construction starts.
- Resolve purchasing issues that may affect project schedules or budgets.
Vendor & Subcontractor Coordination
- Develop and maintain professional relationships with subcontractors, suppliers, manufacturers, and vendors.
- Assist with sourcing and onboarding new subcontractors and suppliers to support company growth and project demands.
- Maintain vendor contact information, pricing agreements, insurance certificates, licensing documentation, and qualification records.
- Coordinate vendor communications regarding pricing updates, scheduling, deliveries, and scope clarifications.
- Monitor subcontractor responsiveness and performance throughout project execution.
- Assist in resolving vendor disputes, pricing discrepancies, and procurement-related issues.
- Maintain approved vendor and subcontractor databases.
Cost Management & Bid Analysis
- Review bids to ensure completeness, accuracy, and consistency with project plans and specifications.
- Analyze labor and material costs to support budget objectives and cost control initiatives.
- Compare vendor pricing and recommend cost-effective purchasing solutions while maintaining quality standards.
- Assist with updating standard pricing libraries and cost databases.
- Monitor market pricing trends for construction materials and subcontractor services.
- Support value engineering initiatives by identifying alternative products, suppliers, and procurement strategies.
- Assist management with preparing purchasing reports and cost analyses.
Purchase Orders & Contract Administration
- Prepare and issue purchase orders for approved vendors and subcontractors.
- Verify purchase order accuracy, pricing, quantities, delivery requirements, and scope of work.
- Assist with preparing subcontract agreements and purchasing documentation.
- Coordinate purchase order revisions, change orders, and contract modifications as project requirements evolve.
- Maintain complete and organized purchasing records throughout the project lifecycle.
- Track purchasing commitments and outstanding purchase orders.
- Support document retention and purchasing audit requirements.
Construction & Project Support
- Coordinate purchasing activities with Construction Managers to support production schedules.
- Ensure materials and subcontractors are scheduled to meet planned construction milestones.
- Communicate with field teams regarding procurement schedules, deliveries, and purchasing updates.
- Assist in resolving material shortages, delayed deliveries, and vendor scheduling conflicts.
- Participate in project meetings to identify upcoming procurement needs.
- Support procurement activities for new community launches, model homes, and production homes.
- Coordinate purchasing requirements through project closeout.
Purchasing Systems & Documentation
- Maintain purchasing information within ERP, procurement, and construction management systems.
- Update pricing databases, vendor records, scopes of work, and purchasing templates.
- Maintain accurate records of bids, contracts, purchase orders, invoices, and vendor correspondence.
- Generate purchasing reports, procurement logs, and status updates for management.
- Ensure purchasing documentation remains current, organized, and readily accessible.
- Support process improvements that enhance purchasing efficiency and reporting accuracy.
Compliance & Quality Assurance
- Ensure purchasing activities comply with company policies and purchasing procedures.
- Verify subcontractor licensing, insurance, bonding, and qualification documentation before contract execution.
- Review purchasing documentation for completeness and accuracy.
- Support internal audits by maintaining organized purchasing records.
- Assist with ensuring vendor compliance with contractual obligations and company standards.
- Maintain confidentiality of vendor pricing, purchasing agreements, and procurement information.
QualificationsRequired
- Bachelor's degree in Construction Management, Business Administration, Supply Chain Management, Engineering, or a related field preferred.
- 2–5 years of purchasing, procurement, estimating, or construction administration experience within a residential homebuilder, construction company, or real estate development organization.
- Working knowledge of residential construction methods, building materials, subcontractor trades, and purchasing practices.
- Experience preparing bid packages, evaluating vendor proposals, and issuing purchase orders.
- Excellent negotiation, communication, and relationship-building abilities.
- Strong attention to detail, accuracy, and follow-through.
Preferred
- Experience working for a California residential homebuilder or production homebuilder.
- Familiarity with residential estimating, job costing, and value engineering principles.
- Experience supporting single-family, townhome, or master-planned community developments.
- Knowledge of construction ERP platforms such as BuildPro, NewStar, Hyphen, Mark Systems, Sage, or similar purchasing systems.
- Familiarity with California residential construction practices, building materials, and permitting processes.
Why Join AlphaX?
- Shape Our Strategic Growth: AlphaX is in a pivotal phase of expansion. This is a defining opportunity to partner with our leadership to scale the organization, influence our corporate trajectory, and build a lasting industry legacy.
- Accelerated Professional Advancement: Our entrepreneurial, high-performance environment rewards driven professionals with substantial career progression and unparalleled exposure to the complete real estate lifecycle.
- Mission-Driven Execution: Collaborate with a deeply passionate, high-caliber team dedicated to executing complex, innovative strategies that actively solve California’s housing challenges.
- Forward-Thinking Strategy: Operate in a highly dynamic environment. Backed by an expanding portfolio of assets, we move decisively to capitalize on market opportunities and encourage innovative solutions to traditional real estate challenges.
Benefits
AlphaX RE Capital offers a benefits package and a welcoming office culture designed to support our team. Employees are provided with medical, dental, and vision coverage, along with access to a 401(k) retirement savings plan. Additionally, we offer great in-office perks, including complimentary daily lunches, snacks, and coffee, as well as monthly team birthday celebrations to bring everyone together.
The expected salary range for this position is $110,000 to $150,000 per year. The actual salary offer will be determined based on the successful candidate's geographic location, relevant experience, and specific skill sets, in accordance with California laws.
AlphaX RE Capital and its affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive environment for all employees in accordance with the California Fair Employment and Housing Act (FEHA). All employment decisions are based on business needs, job requirements, and individual qualifications.
Pay: $110,000.00 - $150,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
