Top 54 Senior administrative Jobs in Darien, Ct

Senior Workspace Experience Coordinator
Cushman & Wakefield —Norwalk, CT
- $33.58 - $39.50 an hour
- Overtime
- Hospitality
- 5 years
- Office
- Health savings account
- Disability insurance
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Senior Administrative Assistant
EMCOR Group, Inc. —Norwalk, CT
- $100,000 - $113,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Receptionist - Comm
Benchmark Senior Living —Stamford, CT
- Front desk
- Entry level
Concierge
Sunrise Senior Living —Wilton, CT
- $17.15 - $21.45 an hour
- Part-time
- Computer literacy
- High school diploma or GED
- Data entry
- Paid holidays
- Health insurance
PT Concierge
Benchmark Senior Living —Turn of River, CT
- Part-time
- Mid-level
Senior Legal Secretary
City of Norwalk, CT —Norwalk, CT
- $79,064 - $87,195 a year
- Full-time
- Word processing
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Administrative Assistant- Plant Operations
Benchmark Senior Living —Norwalk, CT
- $23 an hour
- Weekends as needed
- Office
- Organizational skills
- Typing
- Paid training
- Health insurance
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1d
Sr. Admin Assistant
Yale New Haven Health —Bridgeport, CT
- Full-time
- Hospital
- 5 years
- Research
Sr Admin Assistant (Hybrid) - Hauppauge NY
Target —Hauppauge, NY
- $24.28 - $43.75 an hour
- Full-time
- No high school diploma
- Mid-level
- Office
- Paid holidays
- Disability insurance
3d
Senior Administrative Analyst/Trainee (NYHELPS); Central Office
State of New York - Mental Health, Office of —West Brentwood, NY
- $57,764 - $70,951 a year
- Full-time
- Background check
- Adults
- Office
- Paid holidays
- Health insurance
12d
Administrative Assistant, Senior
SB Clinical Practice Management —Stony Brook, NY
- $25.27 - $31.58 an hour
- Full-time
- Microsoft Excel
- Research
- Mid-level
Senior Executive Assistant to the Chief Human Resources Officer
Stony Brook University Hospital —Stony Brook, NY
- $80,000 - $96,000 a year
- Online Application
- Microsoft Outlook
- Pass drug screening
- Data entry
- Health insurance
8d
Senior Executive Assistant to the Executive Vice President & Provost
Stony Brook University —Stony Brook, NY
- $105,000 - $115,000 a year
- Weekends as needed
- 6 years
- Research
- Office
10d
Senior Medical Secretary - Cancer Center - Huntington
NYU Langone Health —Huntington, NY
- $61,692.75 - $65,541.00 a year
- Online Application
- Microsoft Access
- Microsoft Outlook
- Word processing
- Wellness program
Senior Manager Flight Scheduling & Administration
MSG Entertainment Holdings, LLC —Farmingdale, NY
- $96,000 - $175,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Assistant, Laurelwood Place Apartments/Sycamore/Bridgeport Elderly
VESTA MANAGEMENT CORPORATION —Bridgeport, CT
- $22.50 - $23.50 an hour
- Bilingual
- Background check
- Pass drug screening
- Paid holidays
- Disability insurance
Quick Apply
Senior Administrative Coordinator, Internal Medicine Clinical Development Unit
Regeneron —Tarrytown, NY
- $33.80 - $52.93 an hour
- Internal Medicine
- Office
- Senior level
- Health insurance
- Dental insurance
12d
Sr Administrative Assistant
Gartner —Stamford, CT
- $45,000 - $60,000 a year
- Email
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Data analysis skills
- Paid time off
- 401(k) matching
Senior Manager, Benefits Administration
Deloitte —Stamford, CT
- $171,600 - $338,200 a year
- Full-time
- Oracle
- Up to 50% travel
- Bachelor's degree
9d
Senior Executive Assistant
Primma, LLC —Roslyn, NY
- $100,000 - $120,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply

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Senior Workspace Experience Coordinator

Cushman & Wakefield -
Norwalk, CT

Quick Apply

Job Details

Full-time
$33.58 - $39.50 an hour

Benefits

Health savings account
Disability insurance
Dental insurance
Flexible spending account
Vision insurance
Retirement plan

Qualifications

Sustainability initiatives
Office supply management
Cleaning & sanitation management
Hospitality
Financial forecasting
Customer communication
Stakeholder engagement
Office activity coordination
Customer relationship building
Maintaining an organized workspace
Incident management
Event catering coordination
5 years
Safety regulations
Client rapport building
Greeting customers
Operations coordination planning
CPR
Employee orientation
Mail distribution
Risk mitigation strategy implementation
Compliance with security regulations
Crisis management (risk management strategy)
Facility energy management
Schedule management
Vendor compliance management
Facility maintenance management
Internal employee customer service
Emergency response
Decision making

Full Job Description

Job Title

Senior Workspace Experience Coordinator

Job Description Summary

Job Description

Role Purpose:

The Senior Workspace Experience Coordinator plays a vital role in ensuring the seamless and timely execution of all tasks related to Workspace Services. Your primary objective is to cultivate a productive and well-organized work environment that aligns with the broader objectives of our client. Operating from their HQ office in Norwalk, your role is pivotal in supporting day-to-day on-site operations and addressing local business needs.

As the primary on-the-ground resource for office operations, this role proactively identifies opportunities to enhance efficiency, elevate employee experience, and optimize workplace functionality. The Senior Coordinator ensures a 5-star experience for staff, visitors, and contractors while maintaining a safe, welcoming, and well-functioning environment. By handling both logistical and physical space matters with a high level of autonomy, they enable the business to remain focused on its core tasks. Operating at the intersection of hospitality, workplace services, and facilities operations, they take ownership of maintaining a productive and engaging workplace with a strong commitment to excellence.

Core Responsibilities:

Manage the operational aspects of the Facilities Management & Workspace Services (soft & hard) for our client, BHI, in alignment with the MSA.

Ensure operational excellence in:

Reception and Administrative Support

Serve as the primary front-of-house representative, ensuring a professional, welcoming, and well-organized reception experience for employees and visitors.

Manage all reception duties, including greeting guests, handling visitor check-ins, and directing inquiries to the appropriate contacts.

Maintain and manage accurate logs of shipments, visitor records, guest access badge distribution, and office inventory, ensuring records are up to date and easily accessible for tracking and reporting purposes.

Manage incoming communication by answering calls, responding to emails, and handling mail and package distribution efficiently.

Receive and distribute deliveries and mail.

Meeting Room & Hospitality Support:

Ensure meeting rooms are always ready by overseeing cleanliness, setup, and functionality, including AV equipment checks and room organization, and proactively resetting spaces after meetings to maintain a seamless experience for the next users.

Support event and meeting setup logistics, including catering, furniture arrangement, seating placement, and assist IT with AV equipment testing and coordination to ensure a seamless experience.

Collaborate with BHI Workspace Experience team, BHI HR, and onsite Brand representatives to plan and execute engaging internal events and celebrations.

Support local event planning, new hire orientations, Town Hall, Board week and other ad hoc meetings.

Office and Workplace Support

Proactively inspect the office areas, systems, rooms, and common areas and coordinate any maintenance and repairs.

Manage inventory and order office supplies, pantry consumables, and cleaning products to maintain stock levels.

Coordinate weekly lunch for BHI as part of “Together Tuesdays”

Serve as a liaison with cleaning teams, proactively coordinating schedules and standards to ensure a clean and well-maintained workspace.

Support client’s sustainability initiatives including sustainable waste management and energy conservation.

Manage all office facility related requests.

Vendor management as applicable, ensuring that vendors are delivering goods and/or services in accordance to contracted scope.

Support office occupancy/ utilization reporting.

Proactively identify operational efficiencies and cost savings opportunities.

Health & Safety

Support the implementation and adherence to health and safety protocols, working closely with BHI HR and Brand leaders and BHI safety & security to ensure compliance with all regulations.

Participate in LIRT (local incident response team) for crisis management preparedness including organizing the local response team in the event of a crisis.

Additional Duties

Handle ad-hoc operational and administrative tasks as needed, ensuring workplace services run efficiently and smoothly.

Availability

Available for after-hours overtime work with advance notice

Qualities and Personal Attributes: Essential (unless noted as Desirable)

Business Generation, Execution and/or enablement

Uses knowledge of the business, along with relevant systems and procedures to support others and contribute to company and client objectives in achieving their financial, business and client goals.

Identifies opportunities to learn more about CW commercial environment.

Uses all available internal resources, systems and tools to help increase team productivity.

Uses all contact with clients as an opportunity to build a positive image of the C&W brand.

Identifies and improves processes, systems and work products to continually exceed internal and external client expectations.

Identifies solutions that reduce cost.

Seeks assignments and welcomes challenging activities.

Looks for new ways to differentiate CW services from the competition.

Shows initiative in identifying, and pursuing new opportunities and initiatives

Trusted Advisor and Expert

Fosters collaboration and proactive communication across all organizational levels to share information effectively, ensuring transparency and alignment across stakeholders.

Values diversity and actively encourages the unique contributions of colleagues and clients, promoting an inclusive work environment.

Exhibits a keen attention to detail by addressing issues and queries promptly and accurately, demonstrating accountability for outcomes and consistently exceeding expectations.

Supports colleagues in meeting client needs with a customer-centric approach, actively managing identified risks, and ensuring adherence to health and safety regulations.

Takes a proactive approach to forecasting and evaluating commercial and financial risks, while implementing detailed procedures to mitigate their impact and enhance decision-making.

Maintains deep expertise in the field, continuously updating knowledge, and proactively shares insights across organizational levels to support stakeholder needs.

Actively listens to clients’ critical business needs, using this understanding to develop tailored, timely, and effective solutions that align with customer priorities.

Acts as a trusted advisor by making informed decisions, taking full responsibility for outcomes, and continuously staying current in their field to provide innovative and relevant guidance.

Effectively manages stakeholder relationships, ensuring clear, transparent communication and fostering trust, while being proactive in anticipating and addressing client concerns.

Qualifications

Degree educated – either Facilities Management, Building Services or business orientated

Proven relevant experience if no formal higher education

CPR/AED training highly desirable

Knowledge

Familiarity with contemporary Workspace concepts and challenges

Knowledge of Facilities Management processes and industry best practices

Understanding of relevant Health & Safety legislation within the FM industry

Proficiency in supply chain management principles

Proficiency in conducting monthly reporting on service delivery, compliance, and workspace activities

Proficient knowledge of Google Suite

Skill and Experience

Proven track record in effectively collaborating with multiple stakeholders in matrix organization

Possesses exceptional interpersonal skills, along with a positive "can-do" attitude, meticulous attention to detail, and a focus on customer satisfaction

Actively engages with key client contacts and office populations, prioritizing their needs and building trust through proactive communication and support

Experience in a fast-paced, professional setting preferred, ability to quickly implement and adapt to change

Excellent, professional written and verbal communication skills

5+ years work experience

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $33.58 - $39.50

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”

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Refine Your Search

senior administrative jobs in darien, ct

Senior Workspace Experience Coordinator

Senior Administrative Assistant

Receptionist - Comm

Concierge

PT Concierge

Senior Legal Secretary

Administrative Assistant- Plant Operations

Sr. Admin Assistant

Sr Admin Assistant (Hybrid) - Hauppauge NY

Senior Administrative Analyst/Trainee (NYHELPS); Central Office

Administrative Assistant, Senior

Senior Executive Assistant to the Chief Human Resources Officer

Senior Executive Assistant to the Executive Vice President & Provost

Senior Medical Secretary - Cancer Center - Huntington

Senior Manager Flight Scheduling & Administration

Administrative Assistant, Laurelwood Place Apartments/Sycamore/Bridgeport Elderly

Senior Administrative Coordinator, Internal Medicine Clinical Development Unit

Sr Administrative Assistant

Senior Manager, Benefits Administration

Senior Executive Assistant

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