Top 25 Vendor event coordinator Jobs in Dayton Oh

Vendor Event Coordinator
Winsupply —Moraine, OH
- Weekends as needed
- Computer literacy
- Mid-level
- 3 years
Quick Apply
College Communication & Events Coordinator I
Wright State University —Dayton, OH
- Inventory management
- Research
- Mid-level
Events and Protocol Coordinator
Wright State University —Dayton, OH
- Weekends as needed
- Mid-level
- Office
- High school diploma or GED
1d
Coordinator, Advancement Operations and Donor Relations
Wright State University —Dayton, OH
- Mid-level
- Office
- Analysis skills
Senior Proposal Coordinator
SABEL SYSTEMS TECHNOLOGY SOLUTIONS LLC —Dayton, OH
- Full-time
- Remote
- Mid-level
- Microsoft Office
- Continuous improvement
- Health savings account
- Paid holidays
Manager, Events
Air Force Museum Foundation, Inc. —Dayton, OH
- $58,000 - $63,000 a year
- Extended hours
- Background check
- Clean driving record
- Management
- Paid holidays
- Disability insurance
Quick Apply
Office & Clinical Operations Coordinator
WESTCARE OHIO INC —Dayton, OH
- $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
Quick Apply
Venue/Event Staff
Stone Valley Meadows —Franklin, OH
- $16 an hour
- Part-time
- In-person
- Outdoor work
- Entry level
- Flexible schedule
Quick Apply
5d
Clinical Research Coordinator
Dayton Physicians, LLC —Kettering, OH
- No weekends
- Nursing
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Creative Services Coordinator
Abbey Credit Union —Vandalia, OH
- From $17 an hour
- Part-time
- Hybrid work
- Mid-level
- JavaScript
- Communication skills
Quick Apply
13h
Development and Event Coordinator
Ridgewood School —Springfield, OH
- $25,000 - $30,000 a year
- Part-time
- Microsoft Word
- School experience
- Microsoft Excel
- Flexible schedule
Quick Apply
Nursing Learning Resource Center Coordinator
Wright State University —Dayton, OH
- School experience
- Nursing
- Mid-level
Operations & Administrative Coordinator
ASPECT Retail Logistics —Monroe, OH
- Full-time
- Background check
- Inventory management
- Customer service
- Disability insurance
- Health insurance
Quick Apply
Training & Development Manager
McGregor Metal —Springfield, OH
- $70,000 - $85,000 a year
- Full-time
- Ability to walk for extended periods
- Computer literacy
- Mid-level
Quick Apply
Marketing & Patron Acquisition Manager
Dayton Performing Arts Alliance —Dayton, OH
- From $50,000 a year
- Weekends as needed
- Marketing
- Mid-level
- 3 years
- Dental insurance
- Paid time off
Sports Coordinator
YMCA of Greater Dayton —Fairborn, OH
- $14.00 - $16.80 an hour
- Part-time
- 18 years or older
- High school diploma or GED
- Driver's License
Quick Apply
Facilities Operations Manager - Wittenberg University
Wittenberg University —Springfield, OH
- Full-time
- Mid-level
- Residential
- University
Overnight Valet Attendant - Dayton, OH
Parking Management Company —Dayton, OH
- $14 - $15 an hour
- Overtime
- Background check
- Hotel
- High school diploma or GED
- Paid training
- Health insurance
Quick Apply
Finance Coordinator
Boys & Girls Club of Dayton —Dayton, OH
- $65,000 - $80,000 a year
- Full-time
- 5 years
- Office
- Finance
- Mileage reimbursement
Quick Apply
Administrative Coordinator - LPC
Ohio Living —Monroe, OH
- Weekends as needed
- Microsoft Excel
- English
- Mid-level
Quick Apply
10d

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Vendor Event Coordinator

Winsupply -
Moraine, OH

Quick Apply

Job Details

Full-time

Qualifications

Vendor relationship building
Computer operation
Desktop applications
Productivity software

Full Job Description

Company Description

Winsupply is in the business of creating and enabling entrepreneurs to achieve their dreams through wholesale distribution. Winsupply is a group of over 680 locally-owned companies that operate across a variety of industries, including HVAC, Plumbing, Electrical and more. The purpose of the support services campus is to eliminate obstacles and provide support to help our entrepreneurs succeed. Support service employees assist entrepreneurs in achieving their dreams through finance, accounting, IT, and other back-office operations.

Job Description

Position Summary

The Vendor Event Coordinator provides essential operational, administrative, and logistical support to ensure the seamless implementation of events with trusted vendors. This role focuses heavily on maintaining vendor relationships, tracking fulfillment deadlines, and executing designated event segments under structured operational guidelines. This role requires a proactive individual who can work independently and as part of a team to ensure that all events are executed seamlessly and meet our organization’s objectives.

Accountabilities/Responsibilities:

Vendor Coordination and Support
- Act as the primary point of contact for external vendors.
- Collect, Organize, and track vendor contracts, certificates of insurance (COI’s), layouts, and delivery schedules as needed.
- Maintain relationships with existing vendors and establish new partnerships as needed.
Event Implementation and Logistics
- Execute assigned setup and teardown workflows to ensure everything runs smoothly.
- Coordinate day of registration, asset distribution, signage placement, and catering logistics for each event.
- Serve as an on-site point of contact to address any issues or emergencies that arise during the event in a timely and efficient manner.
Data Maintenance
- Keep internal systems and event processes updated with accurate attendance lists, vendor logs, and post-event metrics to support comprehensive data quality.
- Gather feedback from attendees and team members to assist with post-event evaluations.
Budget Administration
- Assist in organizing invoices, tracking purchase orders, and gathering financial data to help with post-event budget reconciliation.
Learning Management System
- Ensure all training materials housed in WinUniversity are updated and meet our general standard of content.
- Keep open communication with vendor contracts to ensure Local Companies receive state of the art training whenever possible.
Other Duties as Assigned

Competencies for Success

Ability to resolve unexpected day-of operational issues and vendor emergencies independently and with composure.
Ability to maintain a high attention to detail in structured workflows, data integrity, and budget reconciliation.
Ability to nurture strong, collaborative partnerships with trusted vendors and internal stakeholders.
Ability to convey operational guidelines, compliance requirements, and deadline expectations professionally and clearly.
Ability to maintain consistent, proactive, and clear touchpoints with all event stakeholders.
Ability to manage multiple events simultaneously.

Qualifications

Minimum Qualifications:

Associates degree in Event Management, Hospitality, Communications, or a related field.
- Relevant experience considered in lieu of a degree.
3-5 years of experience as an Events Coordinator or similar role.
Proficient in Microsoft Office Suite, Google Suite, and event management software.
Ability to work flexible hours, including evenings and weekends, as needed.

Preferred Qualifications

Bachelors Degree in Event Management, Hospitality, Communications, or a related field.

Additional Information

Physical Demands

The physical demands here are representative of those that must be met to successfully perform the essential job functions with or without reasonable accommodations:

Sitting or standing for extended periods of time.
Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computer components.
Ability to work a non-traditional schedule as needed.
Ability to travel approximately 30% of the time.

We are committed to inclusion, diversity, and equal employment opportunity, regardless of race, color, ancestry, religion, sex, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other factor protected by applicable federal, state, or local laws.

Quick Apply

Refine Your Search

vendor event coordinator jobs in dayton oh

Vendor Event Coordinator

College Communication & Events Coordinator I

Events and Protocol Coordinator

Coordinator, Advancement Operations and Donor Relations

Senior Proposal Coordinator

Manager, Events

Office & Clinical Operations Coordinator

Venue/Event Staff

Clinical Research Coordinator

Creative Services Coordinator

Development and Event Coordinator

Nursing Learning Resource Center Coordinator

Operations & Administrative Coordinator

Training & Development Manager

Marketing & Patron Acquisition Manager

Sports Coordinator

Facilities Operations Manager - Wittenberg University

Overnight Valet Attendant - Dayton, OH

Finance Coordinator

Administrative Coordinator - LPC

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