Top 74 Clinic administrative coordinator Jobs in Dearborn Mi

Chart Preparation Clerk
CAVA - Cardiology & Vascular Associates —Commerce, MI
- $16.00 - $17.50 an hour
- Full-time
- Background check
- Medical office experience
- Primary Care
- Health insurance
- Dental insurance
Quick Apply
3d
Front Desk Coordinator - Medical Office
CAVA - Cardiology & Vascular Associates —Bloomfield Hills, MI
- $17 - $20 an hour
- Full-time
- Background check
- Computer literacy
- HIPAA
- Health savings account
- Health insurance
Quick Apply
10d
Physician Liaison
Metro Vein Centers —Detroit, MI
- $65,000 - $85,000 a year
- Full-time
- HIPAA
- Mid-level
- Clinic
- Paid holidays
- Disability insurance
Quick Apply
Patient Coordinator
IVYREHAB NETWORK INC —Taylor, MI
- $19 - $20 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
- Paid holidays
- Paid time off
Quick Apply
Patient Administrative Coordinator
Team Rehabilitation Services, LLC —Taylor, MI
- $17 - $20 an hour
- Part-time
- Computer literacy
- Physical & Rehabilitation Medicine
- No experience needed
- Profit sharing
- Continuing education credits
Administrative Coordinator
Pope Francis Center —Detroit, MI
- $20 - $25 an hour
- Part-time
- HIPAA
- Mid-level
- Residential
- Dental insurance
Quick Apply
3d
Clinic Administrative Coordinator
Michigan Humane —Detroit, MI
- Full-time
- 5 years
- Mid-level
- High school diploma or GED
- Wellness program
- Paid parental leave
Patient Coordinator
Byrd Eye Clinic —Wyandotte, MI
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Mileage reimbursement
- Paid parental leave
Quick Apply
Clinic Coordinator
Detroit Recovery Project —Detroit, MI
- $21.63 - $22.60 an hour
- Overtime
- Vital signs
- Pass drug screening
- HIPAA
- Dental insurance
- Paid time off
Quick Apply
Medical Receptionist
Eye Care Partners Career Opportunities —Wyandotte, MI
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Mileage reimbursement
- Paid parental leave
Quick Apply
FRONT COUNTER ASSISTANT/ADMINISTRATIVE COORDINATOR
Griffin's auto clinic —Farmington Hills, MI
- $23.56 - $28.37 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
2d
Appointment or Receptionist Manager
University of Detroit Mercy —Detroit, MI
- Full-time
- Surgery
- Mid-level
- High school diploma or GED
- Health savings account
- AD&D insurance
8d
Welcome Coordinator
Oak Street Health —Roseville, MI
- $17.00 - $28.46 an hour
- Full-time
- Clinic
- US work authorization
- Older adults
- Health insurance
- Dental insurance
Patient Coordinator / Medical Receptionist - Full-Time
Associated Retinal Consultants —Livonia, MI
- Overtime
- Microsoft Outlook
- High school diploma or GED
- Clinic
Quick Apply
Clinical Research Coordinator
Hypertension Nephrology Associates —Livonia, MI
- $48,000 - $60,000 a year
- Full-time
- Hybrid work
- Vital signs
- Medical office experience
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Patient Care Coordinator
Otto Bock HealthCare Deutschland GmbH —Detroit, MI
- Full-time
- HIPAA
- Microsoft Office
- Administrative experience
- Health savings account
- Paid holidays
8d
Appointment/Receptionist Manager
University of Detroit Mercy —Detroit, MI
- Full-time
- Surgery
- Children
- Pediatrics
- Health savings account
- AD&D insurance
Program Coordinator
Vision to Learn —Southfield, MI
- $22 - $28 an hour
- Full-time
- Background check
- School experience
- Management
- Health insurance
- Dental insurance
Quick Apply
Patient Care Coordinator
Otto Bock Patient Care, LLC —Detroit, MI
- Full-time
- HIPAA
- Microsoft Office
- Administrative experience
- Health savings account
- Paid holidays
8d
Patient Coordinator / Medical Receptionist - Full-Time
Eye Care Partners Career Opportunities —Livonia, MI
- Overtime
- Microsoft Outlook
- High school diploma or GED
- Clinic
Quick Apply

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Chart Preparation Clerk

CAVA - Cardiology & Vascular Associates -
Commerce, MI

Quick Apply

Job Details

Full-time
$16.00 - $17.50 an hour
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Medical office experience
HIPAA
Medical scheduling
High school diploma or GED
Time management

Full Job Description

Company Overview

Cardiology and Vascular Associates (CAVA)—one of Michigan’s leading cardiology practices. Founded in 2000, CAVA proudly delivers top-tier cardiovascular care across 3 office locations and multiple area hospitals through a dedicated team of 10 board-certified cardiologists and a team of highly skilled mid-level providers

Position Summary

The Clinic Chart Preparation Coordinator is responsible for ensuring patient medical records are complete, accurate, and prepared prior to scheduled appointments. This position supports providers by reviewing charts, obtaining outside medical records, updating patient information, and identifying outstanding tests, imaging, referrals, and documentation needed before the patient visit. The coordinator works closely with physicians, advanced practice providers, clinical staff, and administrative personnel to promote efficient clinic operations and high-quality patient care.

Essential Duties and Responsibilities Chart Preparation

Review provider schedules and prepare patient charts prior to clinic appointments.
Verify patient demographics, insurance information, and primary care provider information.
Ensure all required medical records, consultation notes, laboratory results, imaging reports, and diagnostic testing are available in the electronic medical record (EMR).
Import and organize outside medical records into the patient's chart.
Identify incomplete or missing documentation and obtain records from referring providers, hospitals, and diagnostic facilities.
Flag urgent clinical findings or missing information for provider review.

Medical Record Management

Maintain accurate and organized electronic medical records.
Scan, index, and file patient documentation according to organizational standards.
Ensure records comply with HIPAA regulations and organizational policies.
Reconcile duplicate or incomplete patient records.

Care Coordination

Coordinate with referral coordinators, medical assistants, nurses, and providers regarding outstanding patient information.
Follow up with outside offices to obtain medical records before appointments.
Verify completion of ordered laboratory tests, imaging studies, and specialty consultations.
Communicate scheduling concerns that may impact patient care.

Administrative Support

Assist with appointment preparation and workflow management.
Monitor daily provider schedules to prioritize chart completion.
Maintain tracking logs for outstanding records requests.
Support quality improvement initiatives related to documentation and patient flow.
Perform additional administrative duties as assigned.

Qualifications

High school diploma or GED required.
Associate degree in healthcare administration, medical assisting, health information management, or a related field preferred.
Minimum of 1–2 years of experience in a medical office, hospital, or specialty clinic preferred.
Ability to type 40 words per minute.
Intermediate experience with Microsoft Office Suite app.
Experience with electronic medical records (EMR/EHR) systems.
Knowledge of medical terminology and healthcare documentation.
Strong organizational, time management, and multitasking skills.
Excellent verbal and written communication skills.

Preferred Skills

Proficiency with Microsoft Office Suite.
Experience requesting and managing outside medical records.
Knowledge of referral processes and insurance verification.
Ability to prioritize work in a fast-paced clinical environment.
Strong attention to detail and commitment to accuracy.

Reports To: Clinical Manager, Practice Administrator, or Office Manager

Supervisory Responsibilities: None

Physical Requirements

Ability to stand, walk, bend, and lift up to 25 pounds.
Manual dexterity to perform clinical procedures.
Ability to work in a fast-paced healthcare environment.

Pay: $16.00 - $17.50 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Application Question(s):

Are you agreeable to pre-hire screenings as required?
How many years of medical chart preparation experience do you have?
Do you have intermediate to expert Microsoft Suite experience?
What EHR applications do you have experience with?

Work Location: In person

Quick Apply

Refine Your Search

clinic administrative coordinator jobs in dearborn mi

Chart Preparation Clerk

Front Desk Coordinator - Medical Office

Physician Liaison

Patient Coordinator

Patient Administrative Coordinator

Administrative Coordinator

Clinic Administrative Coordinator

Patient Coordinator

Clinic Coordinator

Medical Receptionist

FRONT COUNTER ASSISTANT/ADMINISTRATIVE COORDINATOR

Appointment or Receptionist Manager

Welcome Coordinator

Patient Coordinator / Medical Receptionist - Full-Time

Clinical Research Coordinator

Patient Care Coordinator

Appointment/Receptionist Manager

Program Coordinator

Patient Care Coordinator

Patient Coordinator / Medical Receptionist - Full-Time

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